Generating Consolidated E-way Bills

Generating consolidated E-way bills is an important process for businesses involved in the transportation of multiple consignments in a single vehicle. Consolidated E-way bills allow businesses to generate a single document containing all the details of the consignments being transported, simplifying the logistics process and reducing paperwork. 

Under the GST regime in India, the process of generating consolidated E-way bills has been streamlined through the use of the E-way bill portal. In this article, we’ll guide you through the step-by-step process of generating consolidated E-way bills using the E-way bill portal, helping you streamline your logistics operations and comply with GST regulations.

What are Consolidated E-Way Bills?

A consolidated E-way bill is a single document that records all the information on the E-way bills related to the consignments. This is to ease the confusion for the transporter as he would only be required to carry one consolidated E-way bill rather than maintaining multiple E-way bills for various consignors and consignees in one vehicle.To generate a consolidated E-way bill, you must be a transporter or should generate an E-way bill yourself to access the facility of a consolidated E-way bill.

Points to Remember Before Generating Consolidated E-Way Bills

To generate consolidated e-way bills, you need to be registered on the e-way bill portal. Keep the following information and documents handy before starting the process of generating consolidated e-way bills:

• Invoice or challan related to the consignment of goods.
• A valid Transporter ID or vehicle number if transportinging goods by road.
• A valid Transporter ID, a Transporter Document Number, and a valid date on the document in case the goods are being transported by any means other than by road i.e. by rail, air or ship.
• All the individual e-way bill numbers of the consignments to be transported in a single conveyance.

How to Generate Consolidated E-way Bills

The following steps show the way to generate a consolidated E-way bill:

Step 1: Log in to the E-way bill portal.

Step 2: Select ‘Consolidated EWB’ and then select ‘Generate New’ from the drop-down menu

Step 3: After that, fill in the following details:

• Mode of Transport – Rail, Road, Air or Ship
• ‘From State’ is the state from where the transport journey originates
• ‘Vehicle Start From’ is the location from where the goods are being transported
• ‘Vehicle Number’ is the registration number of the vehicle transporting the goods (in case of transport by road). The requirement here is different for each mode of transport.
• ‘E-Way Bill No.’ is the 12 digit number of the e-way bill.

Once E-Way Bill No. is entered, the rest of the information will be auto-populated. Check the details and select ‘Submit’.

Step 4: After submitting the details, you will be redirected to a page where the E-way bill in form EWB-02 and a 12-digit unique number are generated. Print this document after confirming that the details are correct, and hand it off to the person in charge of the vehicle transporting the goods.

How to Print Consolidated E-Way Bills

Given below is the process to print the e-way bill:

Step 1: Login to the E-Way Bill Portal

Step 2: Click on ‘Consolidated EWB’ and select ‘Print Consolidated EWB’ from the drop down menu.

Step 3: Enter the 12 digit e-way bill number of the e-way bill you need to print, and click ‘Go’.

Step 4: Click ‘Print’ or ‘Detailed Print’

Conclusion

Consolidated E-Way Bills are necessary to facilitate faster movement of goods through the country, while reducing the paperwork involved. Generating e-way bills for each shipment being carried in a single conveyance would have been a herculean task for large transporters.

To generate e-way bills quickly without going to the GST Portal, consider using an E-Way Bill software like BUSY, that automatically generates an accurate and complete e-way bill for you with just a few clicks.