Generating Consolidated E-way Bills
Generating consolidated E-way bills is an important process for businesses involved in the transportation of multiple consignments in a single vehicle. Consolidated E-way bills allow businesses to generate a single document containing all the details of the consignments being transported, simplifying the logistics process and reducing paperwork.
Under the GST regime in India, the process of generating consolidated E-way bills has been streamlined through the use of the E-way bill portal. In this article, we’ll guide you through the step-by-step process of generating consolidated E-way bills using the E-way bill portal, helping you streamline your logistics operations and comply with GST regulations.
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What are Consolidated E-Way Bills?
A consolidated E-way bill is a single document that records all the information on the E-way bills related to the consignments. This is to ease the confusion for the transporter as he would only be required to carry one consolidated E-way bill rather than maintaining multiple E-way bills for various consignors and consignees in one vehicle.To generate a consolidated E-way bill, you must be a transporter or should generate an E-way bill yourself to access the facility of a consolidated E-way bill.
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Points to Remember Before Generating Consolidated E-Way Bills
To generate consolidated e-way bills, you need to be registered on the e-way bill portal. Keep the following information and documents handy before starting the process of generating consolidated e-way bills:
- Invoice or challan related to the consignment of goods.
- A valid Transporter ID or vehicle number if transportinging goods by road.
- A valid Transporter ID, a Transporter Document Number, and a valid date on the document in case the goods are being transported by any means other than by road i.e. by rail, air or ship.
- All the individual e-way bill numbers of the consignments to be transported in a single conveyance.
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How to Generate Consolidated E-way Bills
The following steps show the way to generate a consolidated E-way bill:
Step 1: Log in to the E-way bill portal.
Step 2: Select ‘Consolidated EWB’ and then select ‘Generate New’ from the drop-down menu.
Step 3: After that, fill in the following details:
- Mode of Transport – Rail, Road, Air or Ship
- ‘From State’ is the state from where the transport journey originates
- ‘Vehicle Start From’ is the location from where the goods are being transported
- ‘Vehicle Number’ is the registration number of the vehicle transporting the goods (in case of transport by road). The requirement here is different for each mode of transport.
- ‘E-Way Bill No.’ is the 12 digit number of the e-way bill.
Once E-Way Bill No. is entered, the rest of the information will be auto-populated. Check the details and select ‘Submit’.
Source: https://gstn.org.in/e-way-bill
Step 4: After submitting the details, you will be redirected to a page where the E-way bill in form EWB-02 and a 12-digit unique number are generated. Print this document after confirming that the details are correct, and hand it off to the person in charge of the vehicle transporting the goods.
Source: https://gstn.org.in/e-way-bill
How to Print Consolidated E-Way Bills
Given below is the process to print the e-way bill:
Step 1: Login to the E-Way Bill Portal
Step 2: Click on ‘Consolidated EWB’ and select ‘Print Consolidated EWB’ from the drop down menu.
Source: https://gstn.org.in/e-way-bill
Step 3: Enter the 12 digit e-way bill number of the e-way bill you need to print, and click ‘Go’.
Source: https://gstn.org.in/e-way-bill
Step 4: Click ‘Print’ or ‘Detailed Print’
Conclusion
Consolidated E-Way Bills are necessary to facilitate faster movement of goods through the country, while reducing the paperwork involved. Generating e-way bills for each shipment being carried in a single conveyance would have been a herculean task for large transporters.
To generate e-way bills quickly without going to the GST Portal, consider using an E-Way Bill software like BUSY, that automatically generates an accurate and complete e-way bill for you with just a few clicks.
I am a chartered accountant with over 14 years of experience. I understand income tax, GST, and balancing financial records. I analyze financial statements and tax codes effectively. However, I also have a passion for writing, which is different from working with numbers. Recently, I started writing articles and blog posts. My goal is to make finance easier for everyday people to understand.
Frequently Asked Questions
- What is a Consolidated E-way Bill?A Consolidated E-way Bill is a document containing details of multiple individual E-way Bills for goods transported in a single vehicle. It is generated to simplify logistics by grouping multiple consignments under one bill, ensuring smooth transportation and compliance with GST regulations.
- Why is a Consolidated E-way Bill required?A Consolidated E-way Bill is required to streamline logistics when transporting multiple consignments in one vehicle. Businesses use a consolidated version instead of managing individual E-way Bills for convenience, ensuring all consignments are tracked together and comply with GST requirements.
- Can a Consolidated E-way Bill be generated for different consignors or consignees?Yes, a Consolidated E-way Bill can include multiple E-way Bills from different consignors or consignees. The key requirement is that all goods must be transported in the same vehicle, regardless of the source or destination parties.
- How is a Consolidated E-way Bill generated on the GST portal?To generate a Consolidated E-way Bill, log in to the GST portal, navigate to the “Generate Consolidated EWB” option, enter vehicle details, and provide individual E-way Bill numbers. Submit the form to generate the consolidated document instantly.
- Can a Consolidated E-way Bill be edited or canceled?A Consolidated E-way Bill cannot be edited but can be canceled if unused or incorrect. Cancellation must occur within 24 hours of generation, provided the vehicle hasn’t started the journey. Individual E-way Bills remain valid and unaffected.
- What happens if the vehicle changes during transit?If the vehicle changes during transit, the transporter must update the new vehicle details in the Consolidated E-way Bill on the GST portal. This ensures compliance and tracking continuity for all consignments in transit.
- What is the validity period of a Consolidated E-way Bill?The validity of a Consolidated E-way Bill aligns with the individual E-way Bills it includes. Each E-way Bill’s validity is based on the distance to be travelled and must be adhered to for legal compliance.
- Can Consolidated E-way Bills be generated offline?Yes, Consolidated E-way Bills can be generated offline using GST Suvidha Providers (GSPs) or E-way Bill apps. These tools allow businesses to create bills without internet access and later upload them to the portal.
