Frequently Asked
Questions

Q: The data in my BUSY reports appears incomplete What could be the reason for this

Your BUSY reports may show incomplete data due to various factors. Some of them are: 1. You have selected the wrong date range for the report. You can change the date range by pressing F2 and can enter the starting and ending date. 2. You have applied the wrong filter for the report. You can change the filter by clicking on Filter in the report’s header part. 3. You have not recorded the transactions properly. 4. You have some incomplete vouchers in your data. You can view them from the Housekeeping menu. Please note take latest backup of your data before make any changes.

Q: How can I add a custom column for an item in sales regsiter?

To add item column through custom column in sales register, follow these steps: Step 1: Go to display section then click on account book Step 2: Choose the account register (standard) then click on sales register Step 3: Select all sales type, all party, specify date range and open the report. Step 4: Click on custom column then specify format name Step 5: click on add new col. then mention heading, postion and data type. Step 6: Select Inventory Vouchers(Body) in category then click on field. Step 7: Select ITEM_NAME field and save the field then save the forma. Step 8: Reopen the report with created format.

Q: Can we see bills of past financial year in BUSY?

Yes if previous financial year is exist in your company database in that case you can see the ledger report to view the entries of previous financial year by following these steps: Step 1: Press the shortcut key ALT+L or Go to display menu Step 2: Click on account books Step 3: Click on account ledger Step 4: Click on account wise and select format name and select account to be shown as one,group or all as required Step 5: Afterwards specify the date range from starting financial year to current financial year Step 6: Then click on ok button and generate the report

Q: How do I make a custom report for sales?

To make a custom report for sales in BUSY Accounting software, follow these steps: Step 1: Go to display section then click on account book Step 2: Choose the account register standard then click on sales register Step 3: Select all sales type, all party, specify date range and open the report. Step 4: Click on custom column then specify format name Step 5: click on add new col. then mention heading, postion and data type. Step 6: Select the category then click on field. Step 7: Select the required field and save the field then save the format. Step 8: Reopen the report with created format.

Q: What are the reporting capabilities in BUSY? Can I customize reports?

BUSY includes almost each and every report which is required to view accounting statements of a company. Reports section is available in Display menu of BUSY. Like: Final result:Balance sheet, Profit and loss Trail balance Accounting Books Inventory Books Ledgers Outstanding Analysis Stock Status Interest Calculation GST reports MIS reports Sales/Purchases Analysis etc. Customization in report is available for an extend within the BUSY, to apply customization follow below steps: Step 1: Open report in which you want to add any additional value Step 2: Click on custom column option, available for standard model only Step 3: Add format and configure new columns and rows Step 4: To view effect reload report with newly added format

Q: What all statutory payroll reports are available in BUSY?

In BUSY, the following statutory payroll reports are available: Form 16: This report provides details of the salary paid to employees and the tax deducted at source TDS for a specific financial year. Form 24Q: This report is used for filing quarterly TDS returns with the Income Tax Department. It contains details of TDS deducted and paid to employees. ESI Challan: This report is used for making monthly contributions to the Employees' State Insurance ESI scheme. It includes details of the employees and the amount to be paid. Additionally, you can also generate the PF return and ESI return.

Q: How can I add custom columns like CGST SGST etc in the exported Excel file from BUSY

Open the report where you want to add custom column of CGST, SGST and IGST. Add the custom column from below steps then export it. Pls Follow the Below Steps for Custom Column in Reports: Step 1: Click on Custom Column Option Step 2: Mention the Format Name Step 3: Click on Add New Column For New Column : Step 1: Mention the Heading, Position ,Data type Field and Alignment as per your need. Step 2: Select the Field Value - Data field , Formula Based and SQL Query Step 3: Select the Category and required field. For More Customization as per your requirement can contact to Channel Partner.

Q: How do I add column of GST nature in journal voucher list?

To add column of GST nature in journal voucher list, follow the below steps: Step 1: Open the journal voucher list then click on custom column option available in the report’s header part. Step 2: Create a format name and click on add new column. enter the details such as heading, position, data type, etc. for the new column. Step 3: Select a category and click on fields. Search for the gst nature field and select it then save your changes. Step 4: Reopen the report with the format name that you created. You will see your new column with the appropriate data.

Q: How can I generate a sales register report in BUSY for a specific period?

To generate sales register for a specific period in BUSY, you can follow these steps: Step 1: Go to the Display menu and click on Account Books. Step 2: Select Account Registers(Standard) and Choose Sales Register. Step 3: Enter the date range that you want to filter the report by and can view the report. You can also change the date by press F2 without exiting the report. Step 4: If you want to export that report then use the Export(ALT+E) option to export it in a compatible file format such as Excel, CSV, PDF & Google Sheet.

Q: How can I view all credit/debit notes created for a particular customer/vendor in BUSY?

If you want to view Credit / Debit Notes for a particular party in BUSY, you can follow these steps: Step 1: Open BUSY and select the company you want to work with. Then, go to the Display tab and click on Account Books. Step 2: Select Account Registers(Standard) and choose the report option available such as Sales Return (Cr. Note)Register and Purchase Return(Dr. Note) Register. Step 3: Then, you need to choose One party and enter the Party Name. Step 4: Next, you need to enter the Date Range for which you want to see the report and click on Open.

Find Solutions to Common Issues Related to accounting-reports - account books

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Errors (RTE/Ransome), Feedbacks and Bugs

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License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

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Dealer Complaint/Issues

The data in my BUSY reports appears incomplete What could be the reason for this

Your BUSY reports may show incomplete data due to various factors. Some of them are:
1. You have selected the wrong date range for the report. You can change the date range by pressing F2 and can enter the starting and ending date.
2. You have applied the wrong filter for the report. You can change the filter by clicking on Filter in the report’s header part.
3. You have not recorded the transactions properly. 
4. You have some incomplete vouchers in your data. You can view them from the Housekeeping menu.
Please note take latest backup of your data before make any changes.

How can I add a custom column for an item in sales regsiter?

To add item column through custom column in sales register, follow these steps:
Step 1: Go to display section then click on account book
Step 2: Choose the account register (standard) then click on sales register 
Step 3: Select all sales type, all party, specify date range and open the report.
Step 4: Click on custom column then specify format name
Step 5: click on add new col. then mention heading, postion and data type.
Step 6: Select Inventory Vouchers(Body) in category then click on field.
Step 7: Select ITEM_NAME field and save the field then save the forma.
Step 8: Reopen the report with created format.

Can we see bills of past financial year in BUSY?

Yes if previous financial year is exist in your company database in that case you can see the ledger report to view the entries of previous financial year by following these steps:
Step 1: Press the shortcut key ALT+L  or Go to display menu
Step 2: Click on account books 
Step 3: Click on account ledger
Step 4: Click on account wise and select format name and select account to be shown as one,group or all as required
Step 5: Afterwards specify the date range from starting financial year to current financial year
Step 6: Then click on ok button and generate the report

How do I make a custom report for sales?

To make a custom report for sales in BUSY Accounting software, follow these steps:
Step 1: Go to display section then click on account book
Step 2: Choose the account register standard then click on sales register 
Step 3: Select all sales type, all party, specify date range and open the report.
Step 4: Click on custom column then specify format name
Step 5: click on add new col. then mention heading, postion and data type.
Step 6: Select the category then click on field.
Step 7: Select the required field and save the field then save the format.
Step 8: Reopen the report with created format.

What are the reporting capabilities in BUSY? Can I customize reports?

BUSY includes almost each and every report which is required to view accounting statements of a company. Reports section is available in Display menu of BUSY.
Like:
Final result:Balance sheet, Profit and loss
Trail balance
Accounting Books
Inventory Books
Ledgers
Outstanding Analysis
Stock Status
Interest Calculation
GST reports
MIS reports
Sales/Purchases Analysis etc.
Customization in report is available for an extend within the BUSY, to apply customization follow below steps:
Step 1: Open report in which you want to add any additional value
Step 2: Click on custom column option, available for standard model only
Step 3: Add format and configure new columns and rows
Step 4: To view effect reload report with newly added format

What all statutory payroll reports are available in BUSY?

In BUSY, the following statutory payroll reports are available:
 Form 16: This report provides details of the salary paid to employees and the tax deducted at source TDS for a specific financial year.
 Form 24Q: This report is used for filing quarterly TDS returns with the Income Tax Department. It contains details of TDS deducted and paid to employees.
 ESI Challan: This report is used for making monthly contributions to the Employees' State Insurance ESI scheme. It includes details of the employees and the amount to be paid.
 Additionally, you can also generate the PF return and ESI return.

How can I add custom columns like CGST SGST etc in the exported Excel file from BUSY

Open the report where you want to add custom column of CGST, SGST and IGST.
Add the custom column from below steps then export it.
Pls Follow the Below Steps for Custom Column in Reports:
Step 1: Click on Custom Column Option
Step 2: Mention the Format Name
Step 3: Click on Add New Column
For New Column :
Step 1: Mention the Heading, Position ,Data type Field and Alignment as per your need.
Step 2: Select the Field Value - Data field , Formula Based and SQL Query
Step 3: Select the Category and required field.
For More Customization as per your requirement can contact to Channel Partner.

How do I add column of GST nature in journal voucher list?

To add column of GST nature in journal voucher list, follow the below steps:
Step 1: Open the journal voucher list then click on custom column option available in the report’s header part.
Step 2: Create a format name and click on add new column. enter the details such as heading, position, data type, etc. for the new column.
Step 3: Select a category and click on fields. Search for the gst nature field and select it then save your changes.
Step 4: Reopen the report with the format name that you created. You will see your new column with the appropriate data.

How can I generate a sales register report in BUSY for a specific period?

To generate sales register for a specific period in BUSY, you can follow these steps:
 Step 1: Go to the Display menu and click on Account Books.
 Step 2: Select Account Registers(Standard) and Choose Sales Register.
 Step 3: Enter the date range that you want to filter the report by and can view the report. You can also change the date by press F2 without exiting the report.
 Step 4: If you want to export that report then use the Export(ALT+E) option to export it in a compatible file format such as Excel, CSV, PDF & Google Sheet.

How can I view all credit/debit notes created for a particular customer/vendor in BUSY?

If you want to view Credit / Debit Notes for a particular party in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Display tab and click on Account Books.
Step 2: Select Account Registers(Standard) and choose the report option available such as Sales Return (Cr. Note)Register and Purchase Return(Dr. Note) Register.
Step 3: Then, you need to choose One party and enter the Party Name.
Step 4: Next, you need to enter the Date Range for which you want to see the report and click on Open.

Frequently AskedQuestions