Frequently Asked
Questions
Find Solutions to Common Issues Related to accounting-reports - account books
What types of reports can I generate using BUSY?
BUSY provides a variety of accounting reports to help you manage your business finances effectively. Some of the reports are:
1. Financial Reports: These include Balance Sheet, Profit & Loss Account, Trial Balance, etc.
2. Account Books: These include Account Ledger, Sales Register, Purchase Register, etc.
3. GST Reports: These include GSTR-1, GSTR-2, GSTR-3B, GSTR-4, GSTR-9, etc. These reports help you to comply with the GST laws and regulations in India.
4. Outstanding Analysis Reports: These include Bills Receivables, Bills Payables, Aeging Reports, etc. These reports help you to manage your cash flow and credit control.
5. MIS Reports: These include Profitability Report, Cash Flow, Fund Flow, Ratio Analysis, Multi Company Results, etc. These reports help you to measure and compare the performance of different segments of your business.
To export data from BUSY, you can go to the respective report (e.g., Accounts, Inventory, etc.), select the desired data, and use the "Export" (ALT+E) option to export it in a compatible file format such as Excel, CSV, PDF & Google Sheet.
The software is taking a long time to process tasks like running reports. What can be done to improve performance?
If BUSY take too much time to open any reports then follow the given steps:
Step 1: Go to housekeeping Menu
Step 2: Then click on reindex data base
Step 3: Then Select you can proceed as I have latest backup then click on OK button to start the process.
Step 4: After completing the reindex process you can check the same report.
Step 5: If issue persist then click on check junk character option under house keeping menu
Step 6: Then Select second option and click on OK button
Step 7: Then select master or voucher one by one and check any junk character then remove it
Step 8: Then click on check incomplete vouchers option
Step 9: Then Select second option and click on OK to run this process.
Step 10: If any incomplete voucher exist then remove it by pressing F8 key
Step 11: Now you can check the same report if some speed has ben boosted or not.
What accounting reports can be generated and how to export data in BUSY?
BUSY provides a variety of accounting reports to help you manage your business finances effectively. Some of the reports are:
1. Financial Reports: These include Balance Sheet, Profit & Loss Account, Trial Balance, etc.
2. Account Books: These include Account Ledger, Sales Register, Purchase Register, etc.
3. GST Reports: These include GSTR-1, GSTR-2, GSTR-3B, GSTR-4, GSTR-9, etc. These reports help you to comply with the GST laws and regulations in India.
4. Outstanding Analysis Reports: These include Bills Receivables, Bills Payables, Aeging Reports, etc. These reports help you to manage your cash flow and credit control.
5. MIS Reports: These include Profitability Report, Cash Flow, Fund Flow, Ratio Analysis, Multi Company Results, etc. These reports help you to measure and compare the performance of different segments of your business.
To export data from BUSY, you can go to the respective report (e.g., Accounts, Inventory, etc.), select the desired data, and use the "Export" (ALT+E) option to export it in a compatible file format such as Excel, CSV, PDF & Google Sheet.
How can we tag the schedule to prepare a balance sheet annexure report?
A Fixed asset annexure is a detailed report which shows the list of all fixed assets of a business that contains detailed information such as the opening value of a fixed asset , asset purchases/sale during the year and its depreciation whereas capital asset annexure report will show the opening balance of capital , capital introduced/withdrawal during the year and adjustment of profit.
Scheduling is required for both the report which is to be done from the ledger report.
To tag the schedule to prepare a balance sheet annexure report follow the below steps:
Step 1: Press Alt+L or go to display > account book >account ledger >select account master (Fixed asset account or capital account) > open the report.
Step 2: Press F6 shortcut key to input data for balance sheet schedule > select type .
Step 3: The annexure report will display data as per scheduling , go to display > final result > balance sheet > Annexure (fixed asset) and Annexure (Capital account) .
How do we add a custom column to the sales list printout
If you want to add custom columns in sales list, you can follow these steps:
Step 1: Open the desired report that you want to add a column to.
Step 2: Click on "Custom Columnsin the report’s header part.
Step 3: Create a Format Name and click on Add New Col.. Enter the details such as heading, position, data type, etc. for the new column.
Step 4: Select a category and click on Fields. Search for the field that you want to add and select it. Save your changes.
Step 5: Reopen the report with the format name that you created. You will see your new column with the appropriate data.
The Custom Column feature is only available in the Standard and Enterprise editions of BUSY. If you are using the Basic edition, you can add columns by using the Columnar option.
If you need any assistance you can reach out to us on our 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.
How do I print a sales register of all invoices for a date range for a customer?
To print a sales register of all invoices for a specific date range for a customer in BUSY, you can follow these steps:
Step 1: Open the software and login to the company.
Step 2: Go to Display, then Account Books, then Account Registers (standard), then Sales Register.
Step 3: After that, you will find the option of Sales Registered to be shown for all sales types and one sales type, then select the relevant option.
Step 4: After that, you will find the option of sales registered for all parties, groups of parties, one party, and selected parties, then select a customer for whom you want to see the report.
Step 5: After that, you will find the option for a date range, then type the relevant date range and select relevant information if required, press Y on that particular window, and then execute the report.
Step 6: After that, you will find your sales registered for all invoices for a specific date range for a customer in BUSY.
How do I get the supplier credit note number of my party into the reports as a custom column?
You can enter the supplier credit note number in the purchase return voucher and add that column to the Purchase Return Register by following these steps:
Step 1: After open the report, click on "Custom Columnsin the report’s header part.
Step 2: Create a Format Name and click on Add New Col.. Enter the details such as heading, position, data type, etc. for the new column.
Step 3: Select a category and click on Fields. Search for the field called "SUPPLIER_CREDIT_NOTE_NOand select that field and save.
Step 4: Reopen the report with the format name that you created. You will see your new column with the appropriate data.
The Custom Column feature is only available in the Standard and Enterprise editions of BUSY. If you are using the Basic edition, you can add columns by using the Columnar option.
If you need any assistance you can reach out to us on our 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.
What is the process to add a custom column in the purchase register for supplier credit note number
You can enter the supplier credit note number in the purchase return voucher and add that column to the Purchase Return Register by following these steps:
Step 1: After open the report, click on "Custom Columnsin the report’s header part.
Step 2: Create a Format Name and click on Add New Col.. Enter the details such as heading, position, data type, etc. for the new column.
Step 3: Select a category and click on Fields. Search for the field called "SUPPLIER_CREDIT_NOTE_NOand select that field and save.
Step 4: Reopen the report with the format name that you created. You will see your new column with the appropriate data.
The Custom Column feature is only available in the Standard and Enterprise editions of BUSY. If you are using the Basic edition, you can add columns by using the Columnar option.
If you need any assistance you can reach out to us on our 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.
How can I customize sales report columns in BUSY
If you want to add custom columns in reports, you can follow these steps:
Step 1: Open the desired report that you want to add a column to.
Step 2: Click on "Custom Columnsin the report’s header part.
Step 3: Create a Format Name and click on Add New Col.. Enter the details such as heading, position, data type, etc. for the new column.
Step 4: Select a category and click on Fields. Search for the field that you want to add and select it. Save your changes.
Step 5: Reopen the report with the format name that you created. You will see your new column with the appropriate data.
The Custom Column feature is only available in the Standard and Enterprise editions of BUSY. If you are using the Basic edition, you can add columns by using the Columnar option.
If you need any assistance you can reach out to us on our 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.
How do I define columns in BUSY report
If you want to add custom columns in reports, you can follow these steps:
Step 1: Open the desired report that you want to add a column to.
Step 2: Click on "Custom Columnsin the report’s header part.
Step 3: Create a Format Name and click on Add New Col.. Enter the details such as heading, position, data type, etc. for the new column.
Step 4: Select a category and click on Fields. Search for the field that you want to add and select it. Save your changes.
Step 5: Reopen the report with the format name that you created. You will see your new column with the appropriate data.
The Custom Column feature is only available in the Standard and Enterprise editions of BUSY. If you are using the Basic edition, you can add columns by using the Columnar option.
If you need any assistance you can reach out to us on our 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.
