Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - change fy
How do I ensure that my bank account balance is carried forward to the next year?
To update your bank account balance to get carried forward to the next financial year in BUSY ,please follow below steps:
Step 1: Open company then press F11 to switch the last financial year.
Step 1: Go to the House keeping menu and then select the Update master balance Option.
Step 2: And then click on the ok button to start the process and wait till complete it.
Step 3: After completion of Update master balance process . you need to carry forward balance to next financial year.
Step 4: Go to Administration menu then click on change financial year option.
Step 5: Then click on carry bank reconciliation entries to next year and press start button to proceed.
Step 6: Then click on Financial year from current year option and change year with all masters.
I made several changes and previous year and did carry forward balances. However, an item is still showing up in wrong unit. What can I do to fix this issue?
If you have made several changes and previous year and did carry forward balances. However, an item is still showing up in wrong unit.then you need to follow these steps to fix this:
Step 1: Open the company and go to administration menu.
Step 2: Click on change financial year option and go to previous financial year.
Step 3: After that go to house keeping menu and click on update master balance and run this process.
Step 4: After the process done go back to administration menu.
Step 5: Click on change financial year and select the next financial year to change and choose yes for carry balances option.
Step 6: Select all masters option then tick on carry items full details option and click on start button and check after complete.
Having issue in change f.y
if issue occurred in changing Financial Year so there is multiple possibilities
1.while create new Financial Year some times because of JUNK characters in master or vouchers error occurred that time you need to remove JUNK and then process to create new Financial Year
2.some time error happend while swich Financial Year then close company take a backup of comapny then re-index data of all Financial Year, after that open company and try to switch Financial Year.
3. some times error showing because of heavy data for that update in latest relesae
4. also if you have 8.5 release then sometime RTE 3420 showing so update BUSY in latest relesae .
5. if still issue not rrsolved then check data folder an Financial Yearsize or send data for checking on support mail.
How to check the opening and closing stock of the company?
To check the opening and closing stock of the company in BUSY , please follow below steps :
Step 1: Open BUSY and go to the Display menu and select the Stock status Report option.
Step 2: Here are the various types of reports showing on opening and closing stock.
Step 3: Please select the particular report such as the closing stock -Alphabetical and then select the any one option from the below list like Balance only .
Step 4: After then select the stock status from all items, group of items, one item or Selected items. Choose any one from this .
Step 5: and then specify the report date range and specify other relavant details and click on the Ok button to view the report .
How can I remove a vendor entry of a financial year that is affecting opening balance in the current year?
You can remove a vendor entry of previous financial year which affecting opening balance in current year, you need to follow these steps:
Step 1: Open your company then go to the Administration menu.
Step 2: Select the last option of Change Financial Year then select the last year. You can also press F11 to switch to last year.
Step 3: Press ALT+L then enter the vendor name and open that account ledger.
Step 4: Identify that entry and press F8 to delete it.
Step 5: Go to Administration menu then click on Change Financial Year.
Step 6: Then choose the next financial year to change.
Step 7: Select Yes on carry balances window and can choose the New and Changed Masters option.
Step 8: Click on Start button and check after complete the process.
I am facing an issue with my capital account not matching in BUSY. The opening bal of current year and closing balances of previous year seem incorrect. How can I fix this?
When the opening balance of the current year and the closing balance of the previous year seem incorrect, then carry forward the balance from the previous year to the current year. For carry-forward balance, follow these steps:
Step 1: Go to the administration menu and Switch to previous F.Y 22 -23
Step 2: Then select the option of changing the financial year and click on the option of FY from 01-04-2023.
step 3: then you show the option do you want carry forward the balances and then press the yes option
Step 4: then click the option of new and changed master, and then click on the stats option.
Step 5: After a complete carry-forward balance, the opening balance of the opening balance matches the closing balance of the previous year.
There are differences in the totals when I compare last year's reports to this year in BUSY. How do I find the source of these variances?
When the opening balance of the current year and the closing balance of the previous year seem incorrect, then carry forward the balance from the previous year to the current year. For carry-forward balance, follow these steps:
Step 1: Go to the administration menu and Switch to previous F.Y 22 -23
Step 2: Then select the option of changing the financial year and click on the option of FY from 01-04-2023.
step 3: then you show the option do you want carry forward the balances and then press the yes option
Step 4: then click the option of new and changed master, and then click on the stats option.
Step 5: After a complete carry-forward balance, the opening balance of the opening balance matches the closing balance of the previous year.
Do I need to check the opening after carry forwarding the balances?
Yes, it is recommended to check the opening balances after carry forwarding the balances in BUSY, by using these steps :
Step 1: Go to administration menu then click on Change financial year
Step 2: Then click on New year from and click on Ok button to create new year.
Step 3: Click on start button to start the process.
Step 4: After completing it you will get an pop-up of financial year changed successfully and click on Ok button to auto switch in the new year.
Step 5: In new year go to display menu and click on the trial balance.
Step 6: Select opening trial mismatch from previous year then open the report if no data is showing here then no balance mismatch from last year to current year.
How do I split a financial year in BUSY
If you want to split the financial year in BUSY, you should follow these steps:
Before you make any changes, take the latest backup of your data.
Step 1: Go to Company menu and click on Split Financial Year.
Step 2: Choose the company that you want to split the financial year for.
Step 3: Enter your username and password, if required, and select the financial year that you want to split. You will only see the first and last financial year of the company.
Step 4: If you want to remove the selected financial year from the original company after splitting, check the option After splitting delete above F.Y. from the source company.
Step 5: Click on Split to proceed. A new company will be created with the selected financial year.
How can I remove one finanacial year from existing company in BUSY?
To split the financial year from your existing company in BUSY then check the below steps:
Step 1: Take the backup of your data
Step 2: Click on Company menu and submenu Split Financial Year
Step 3: Then select the company from which you want to split the financial year and mention the company admin username and password if required
Step 4: After that choose the financial year which you want to split you can only split either first financial year or last finacial year
Step 5: Then Untick the option after splitting delete the Financial Year from the source company as If you Don't want to delete it from the source company.
Step 6: Click on Split after that you will receive a confirmation of Spliting financial year
