Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - change fy
What is the process to change financial year?
To change financial year in BUSY, please follow these steps :
Step 1: Go to administration menu then click on Change financial year
Step 2: Then click on New year from and click on Ok button to create new year.press start button.
Step 3: You will get an pop-up of financial year changes successfully and click on Ok button to auto switch in the new year.
How to split a single year?
To split the data for a specific year, follow the steps given below:
Step 1 : Open BUSY
Step 2 : Press Enter on Split Financial Year
Step 3 : Select the Company
Step 4 : Select the First or Last Financial Year
Step 5 : Click on Split option
Step 6 : Go to Open Company and check the Financial Year is splitted from the company
My financial year split is causing issues in generating some reports. How should I merge the financial years back properly?
financial year split is causing issues in generating some reports. to merge the financial years back properly follow these steps
step 1: take a backup of company
step 2: close BUSY software
step 3: open data path of BUSY then you can copy last years splited data into current years data folder (only F.Y file)
step 4: then close folder and open BUSY.
I need to separate my data by year (, , etc.). How can I do this in BUSY?
need to separate data by year (18, 19, 20 etc.) for that you need to split your F.Y from company , to split F.Y follow these steps
1. open BUSY
2. click on split F.Y option
3. select relevant company and click on F.Y which is want to separate
4. then proceed to separate f.y
5. follow these process for all F.Y one by one.
What is the procedure to update master balances and carry forward accounts to a new financial year?
To update master balances and carry forward accounts to a new financial year, first take a backup of all financial years. Then, go to the housekeeping option and select 'Update Master Balance'. After this, change the financial year and carry forward the balances. If there are any issues with the balances, go back to the previous year and update the balances before carrying them forward.
My local drive is full and how can I access the data from different drive in BUSY?
You can keep your data in other system's drives such as C, D, etc if E drive is full. If you copy data from a drive to another then you need to set data path in BUSY by using these steps:
Step 1: Open BUSY then click on Set Data Directory.
Step 2: Select the data folder in which you have transferred the data and save it.
What should i do if the new financial year created successfully but the opening balance has not been updated?
If the new financial year created successfully but the opening balance has not been update, you need to follow these steps:
Step 1: Take your data backup from company menu backup data option
Step 2: In administration switch to previous financial year, go to house keeping and run update master balanaces
Step 3: Now from administration switch to current financial year with carry forward balances all masters.
What should I do if my opening stock is showing different in Profit and Loss report?
If your opening stock is showing different in profit and loss report then follow the steps to rectify the report.
Step 1: Go to the House keeping menu then select the Update master balance Option and press ok button to proceed.
Step 2: After completion of Update master balance process
Step 3: Go to display then open again profit and loss report it will showing correct value.
How to ensure continuous balance of parties in next financial year in BUSY Accounting Software?
To carry the balance of parties from the previous financial year in BUSY Accounting software,
Step 1: Go to Administration and select Change Financial Year
Step 2: Choose the new financial year and click on Yes to create new financial year
Step 3: Now click on Start .
This will create new financial year and carry forward the balances of all parties from the previous financial year.
Why the party account is not showing while adding the sales voucher entry?
If the party account is not showing while adding the sales voucher entry then check the below steps.
Step 1: Make sure that the party account group should be under main group sundry debtors or sundry creditors.
Step 2: If still same issue presists then take the backup of your data.
Step 3: Go to housekeeping menu and run the Generate master help files for Account only.