Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - change fy
How do I correct differences in opening balances of a new financial year in BUSY
In new financial year you can select particular master and then made changes in opening balances. Please follow mention steps for modification in master:-
Step 1:- Administration Tab
Step 2:- Masters
Step 3:- Account
Step 4:- Modify, select master and modify in master opening value.
Note:- Modification in opening balances is only possible in begining of the year no changes can made in continous financial year data
What is the process to carry the balance of parties from the previous financial year?
To carry the balance of parties from the previous financial year in BUSY Accounting software,
Step 1: Go to Administration and select Change Financial Year
Step 2: Choose the next financial year and click on Yes to carry forward balances
Step 3: Then select all masters and click on Start .
This will carry forward the balances of all parties from the previous financial year.
Will updating and forwarding the balance resolve the issue with stock not being reflected accurately?
If the issue persists even after updating master balances and carrying forward to the next year in BUSY,please follow below steps:
Step 1: Take backup and re index database last year .
Step 2: Check the last year balance sheet is properly match in the last year
Step 3 : if not check the data entries with specific date range changes
Why can't I modify the rate of inventory items from last financial year?
If you are not able to modify the rate of inventory items from last financial year then follow the below steps.
Step 1: Make sure that you should have user rights to modify the masters and vouchers.
Step 2: Ensure that the last year data should not be freeze as if the data is freeze then you will not be able to do it.
Is it better to take backup before splitting the Financial year in BUSY?
Yes, it is recommended to take backup before splitting Financial year in BUSY. To split financial year in BUSY, follow these steps:
Step 1: Take the latest backup of your data.
Step 2: Open BUSY then click on split financial year option.
Step 3: Select the required company and specify the admin login credentials.
Step 4: Select Financial year for splitting and click on split option.
I already took a backup so how did uncleared transactions carry forward
If you have already taken a backup, it means that you have saved a copy of your data at a specific point in time. However, the backup does not affect any transactions that occurred after it was taken. Therefore, any transactions that were not cleared at the time of the backup will still be present and carried forward in your current data.
How do I carry forward the balances from the last year?
To carry forward the accounts balance from the previous year to the current year then follow the below steps.
Step 1: Click on Administration and sub menu Change Financial Year
Step 2: Then Select the Financial year
Step 3: Then carry balances window will get open,you have to click on yes and carry forward the balances with the new masters in the current financial year.
How can I fix the mismatch between Ledger Balance and Bill Payable amoun
If the outstanding report shows incorrect bill payable and bill receivable, follow these steps:
Go to Administration and click on Configuration.
In the Features tab, click on the Account option.
Check the Bill by Bill option to enable it.
ModiFinancial Year the Account Master and ensure the Maintain Bill By Bill option is enabled.
Go to the transaction and check if a bill reference is created.
How do I reindex the previous year in BUSY Accounting Software?
To reindex the database in previous financial year, follow these steps:
Step 1: Take the latest backup of the company.
Step 2: Open then company then go to administration.
Step 3: Choose the change financial year option then select the required financial year.
Step 4: After switch to previous financial year, go to housekeeping section.
Step 5: Select reindex data base and let the process complete.
How can I edit bills from a previous period in BUSY?
To edit bills from a previous period in BUSY, follow these steps:
Step 1: Open the company then Go to administration section.
Step 2: Click on change financial year then select the previous year and switch in to.
Step 3: Now, go to transaction then select required voucher.
Step 4: Click on modify then edit the bill after access the required invoice in modify mode.