Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - change fy
How can I remove a vendor entry of a financial year that is affecting opening balance in the current year?
You can remove a vendor entry of previous financial year which affecting opening balance in current year, you need to follow these steps:
Step 1: Open your company then go to the Administration menu.
Step 2: Select the last option of Change Financial Year then select the last year. You can also press F11 to switch to last year.
Step 3: Press ALT+L then enter the vendor name and open that account ledger.
Step 4: Identify that entry and press F8 to delete it.
Step 5: Go to Administration menu then click on Change Financial Year.
Step 6: Then choose the next financial year to change.
Step 7: Select Yes on carry balances window and can choose the New and Changed Masters option.
Step 8: Click on Start button and check after complete the process.
I am facing an issue with my capital account not matching in BUSY. The opening bal of current year and closing balances of previous year seem incorrect. How can I fix this?
When the opening balance of the current year and the closing balance of the previous year seem incorrect, then carry forward the balance from the previous year to the current year. For carry-forward balance, follow these steps:
Step 1: Go to the administration menu and Switch to previous F.Y 22 -23
Step 2: Then select the option of changing the financial year and click on the option of FY from 01-04-2023.
step 3: then you show the option do you want carry forward the balances and then press the yes option
Step 4: then click the option of new and changed master, and then click on the stats option.
Step 5: After a complete carry-forward balance, the opening balance of the opening balance matches the closing balance of the previous year.
There are differences in the totals when I compare last year's reports to this year in BUSY. How do I find the source of these variances?
When the opening balance of the current year and the closing balance of the previous year seem incorrect, then carry forward the balance from the previous year to the current year. For carry-forward balance, follow these steps:
Step 1: Go to the administration menu and Switch to previous F.Y 22 -23
Step 2: Then select the option of changing the financial year and click on the option of FY from 01-04-2023.
step 3: then you show the option do you want carry forward the balances and then press the yes option
Step 4: then click the option of new and changed master, and then click on the stats option.
Step 5: After a complete carry-forward balance, the opening balance of the opening balance matches the closing balance of the previous year.
Do I need to check the opening after carry forwarding the balances?
Yes, it is recommended to check the opening balances after carry forwarding the balances in BUSY, by using these steps :
Step 1: Go to administration menu then click on Change financial year
Step 2: Then click on New year from and click on Ok button to create new year.
Step 3: Click on start button to start the process.
Step 4: After completing it you will get an pop-up of financial year changed successfully and click on Ok button to auto switch in the new year.
Step 5: In new year go to display menu and click on the trial balance.
Step 6: Select opening trial mismatch from previous year then open the report if no data is showing here then no balance mismatch from last year to current year.
How do I split a financial year in BUSY
If you want to split the financial year in BUSY, you should follow these steps:
Before you make any changes, take the latest backup of your data.
Step 1: Go to Company menu and click on Split Financial Year.
Step 2: Choose the company that you want to split the financial year for.
Step 3: Enter your username and password, if required, and select the financial year that you want to split. You will only see the first and last financial year of the company.
Step 4: If you want to remove the selected financial year from the original company after splitting, check the option After splitting delete above F.Y. from the source company.
Step 5: Click on Split to proceed. A new company will be created with the selected financial year.
How can I remove one finanacial year from existing company in BUSY?
To split the financial year from your existing company in BUSY then check the below steps:
Step 1: Take the backup of your data
Step 2: Click on Company menu and submenu Split Financial Year
Step 3: Then select the company from which you want to split the financial year and mention the company admin username and password if required
Step 4: After that choose the financial year which you want to split you can only split either first financial year or last finacial year
Step 5: Then Untick the option after splitting delete the Financial Year from the source company as If you Don't want to delete it from the source company.
Step 6: Click on Split after that you will receive a confirmation of Spliting financial year
Why is my sundry debtors opening balance is not matching with last year closing balance?
If your sundry debtors opening balance is not matching with last year closing balance please follow given steps:
Step 1: Take a backup of your data then go to previous financial year by pressing F11 shortcut key
Step 2: Then run update master balance from house keeping menu in previous financial year
Step 3: Then go to administration menu and click on change financial year
Step 4: Afterwards select financial year from and then it will ask you to carry forward the balance select it as yes and with new and changed masters
Step 5: Then you can click on start button to start the carry forward the balances
Step 6: After completion of the process check that opening balance is matching with last year closing or not
How can i split To split the financial year from my existing company?
To split the financial year from your existing company in BUSY then check the below steps:
Step 1: Take the backup of your data
Step 2: Click on Company menu and submenu Split Financial Year
Step 3: Then select the company from which you want to split the financial year and mention the company admin username and password if required
Step 4: After that choose the financial year which you want to split you can only split either first financial year or last finacial year
Step 5: Then Untick the option after splitting delete the Financial Year from the source company as If you Don't want to delete it from the source company.
Step 6: Click on Split after that you will receive a confirmation of Spliting financial year
What is the procedure to update the last years stock with the current years stock in BUSY Accounting Software?
The procedure to update the last years stock in the current year stock in BUSY is given below:
Step 1: First take the latest backup of your data.
Step 2: Then open company in last year financial year from where you want to update the stcok.
Step 3: Then in menu, go in administration.
Step 4: Then select the change financial year option.
Step 5; Select desired financial year.
Step 6: Click on carry forward balances.
Step 7: Select all master or new and changed master as per requirement.
Step 8: Click on start and change financial year.
Step 9: Then check the stock balances it will update.
If still issue persists first update master balances through house-keeping option then do the procedure of change financial year, or can share concern on support@busy.in
How to carry forward master in current financial year that i have recently created in previous year
To carry forward master in current financial year that i have recently created in previous year then follow these steps:
Step 1: Take the latest backup of your data before any process
Step 2: Go to the Administration menu and then click on Change Financial submenu
Step 3: after tht select the Previous year and change the final year or Use F11 short cut key to change Financial
Step 4: Then Go to the Administration menu and then click on Change Financial option submenu
Step 5: Now select the Financial in which you want carry forward the master
Step 6: Then select Yes option for carry forward the balance and then select new and change master option for carry forward the master
Step 7: After select the start option.
