Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
How can I add rickshaw as a transport mode option in the transporter master in BUSY?
If you want to add rickshaw as a transport then please follow the given steps
Step 1: Go to administration menu then configuration then voucher series
configuration then select sale voucher then series then voucher
configuration
Step 2: Then transport details turn it to y for enable it then save.
Step 3: While save voucher you will get a window of transport details.
Step 4: Then click on add new then create transpor with rickshaw then save.
Step 5: Then select rickshaw and then other requirement details and proceed
to save.
How do I generate a purchase order voucher for particular group of item?
To generate a purchase order voucher for particular group of item, follow these steps:
Step 1: Go to transaction section then click on purchase order voucher.
Step 2: Click on add then specify the voucher series, date, number, purchase type, party details and material center in header part.
Step 3: Click F4 key at item grid, a window to select item group will appear.
Step 4: Select the required group then click on to pick all items of selected group in vocuher.
Step 5: Now, specify the quantity and price for all items then apply tax and save the voucher.
How can I choose the total discount on the bill?
In BUSY software, to apply the total discount on a bill, follow these steps:
1. Add a voucher or modiFinancial Year the existing voucher.
2. SpeciFinancial Year the discount in the bill-sundry field along with discount amount or percentage.
3. The discount bill-sundry header is by default available in BUSY.
4. Select the bill-sundry master, then add the discount percentage or amount.
5. To freeze the bill-sundry discount header for voucher, go to configuration: tag bill sundry voucher-wise.
6. Tag the discount bill-sundry.
7. Now, the discount bill-sundry is automatically picked up by the software. No need to press the F4 key.
How do I round the GST figure in BUSY?.
For round off GST figure in BUSY follow the below steps
Step 1: round off GST figure will be worked in only multirate or single rate sales or purchase type .
Step 2: when you entered any sales or purchase transactions & apply tax after complete all relevant deatils in invoice
Step 3: after apply tax, GST bill sundries will be appeared
Step 4: modify those bill sundries there is a option in bill sundry called bill sundry round off there you can set configuration for GST figure auto round off .
Can I enable quotation before creating an order?
Yes, you can enable quotation before creating an order in BUSY ,to enable please follow below steps:
Step 1: Go to Administration and click on Configuration.
Step 2: Select Features and Options and click on Inventory tab.
Step 3: Here, you will find an option called Enable Sale Quotation / Enable Purchase Quotation click on the check box to turn it on and save.
Step 4: Now, go to the Transaction menu and select Sale Quotation or Purchase Quotation as required.
Step 5: Click on Add and fill all the required details such as Date, Voucher no. Items, etc.
How do I create a production voucher in BUSY
BOM- Bill of Material is used for manufacturing and Production of an item. We can generated the Finished Good from Raw Material vise versa for unassemble.
Pls Follow the Below Steps:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Manufacturing Option
Step 6: Create BOM under Masters
Step 7: Specify the Finished Good - Item to Produce Option
Step 8: Mention the Generated finished good Quantity.
Step 9: Mention the Ram Material Details.
Step 10: Transaction
Step 11: Production
Note : For Better Report, Can Specify 1 Qty for Finished and accordingly mention the raw material.
I'm getting errors that some voucher entries cannot be modified. What does this mean and how can I fix it?
getting errors that some voucher entries cannot be modified so there is multiple posibilities
1. that voucher woluld be audited by super user so if you try to modify then software not allowed you.
2. if voucher approved by super your and you don't have user rights to modify it , for that you need to give user rights from super user login to modify voucher
3. if data was freez by super user in that case you cant modify voucher, so for that you need to unfreez it and then you can modify voucher.
The shipping charges are getting included in the total taxable value. How can I exclude shipping charges from the taxable amount calculation?
shipping charges are getting included in the total taxable value. for exclude shipping charges from the taxable amount calculation follow these steps
step 1: while enter transaction shipping charges seleted in bill sundry of invoice
step 2: modify that bill sundry by press ALT+M key, in bill sundry there is option amount of bill sundry calculate on, you can select net bill amount option to add or less bill sundry amount and save it
step 3: after that shipping charges getting included directly in net bill amount not in taxable amount.
Transport ID field auto-populating with vehicle details in BUSY. How to permanently clear it?
To permanently clear auto-populated vehicle details in the Transport ID field in BUSY, follow these steps:
Step 1:Modify the specific voucher that has the auto-populated details.
Step 2:Go to the Transport Details section within the voucher.
Step 3:Select the transporter master by using the F4 key.
Step 4:Press F8 to delete the master details from the field.
Step 5:Save the changes to ensure that the field remains clear.
By following these steps, you can clear the auto-populated vehicle details in the Transport ID field in BUSY.
What is the purpose of doing a challan reversal in BUSY?
The purpose of doing a challan reversal in BUSY is to cancel or reverse a previously issued challan.
To add a challan reversal voucher in BUSY, follow these steps:
Step 1: Open your company and go to the transaction tab.
Step 2: Select Material Issued to Party or Material Received from Party voucher as per required then click on add option.
Step 3: Choose the voucher series, date and select Challan Reversal in type field then select party name.
Step 4: Pick pending challan number by using F11 shortcut Key in challan reversal voucher then save the voucher.