Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
How can I prepare the material centre and show stock transfer entry in the system?
To prepare the material centre and show stock transfer entry in BUSY, you need to follow these steps :
Step 1: Go to administration then configuration
Step 2: Select features and options go to inventory tab
Step 3: Enablemulti godown inventory and click on save button.
Step 4: Go to adminstration then masters
Step 5: Select material centre and add the new material centre and click on save button.
Step 6: Transaction tab use the stock transfer voucher to transfer stock from one material center to another in BUSY.
How do I record stock adjustments like damages, write-offs etc in BUSY?
In BUSY , the Stock Journal Voucher helps for making stock adjustments, particularly when dealing with damaged items or write-offs.The process of adjusting inventory help in maintaining actual stock as per physical stock.
Please Follow the Below Steps :
Step 1: Transaction
Step 2: Stock Journal
Step 3: Add
Step 4: To increase stock, select the item in the "Item Generated" window. To consume or reduce stock, select the item in the "Item Consumed" window.
Step 5: Save the voucher
Step 6: Check the stock status report from display
How can I make a sales quotation while someone is BUSY?
To generate Sales quotation in BUSY , can follow these steps:
Step 1: Go to Administration and click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here, you will find an option called Enable Sale Quotation click on the check box to turn it on and save.
Step 4: Now, go to the Transaction menu and select Sale Quotation as required.
Step 5: Click on Add and fill all the required details such as Date, Voucher no. Items, etc.
What is the procedure for recording stock adjustments in BUSY?.
To record stock adjustments in BUSY, you can follow these steps:
Step 1: Go to Transactions Menu click on Stock Journal Voucher.
Step 2: Click on Add.
Step 3: Select voucher series name, date, Voucher No.
Step 4: Select Mat. Centre (Items Generated) and Mat. Centre (Items Consumed)
Step 5: Enter Narration if any. Specify the reason for the adjustment, such as damage, spoilage, or theft.
Step 6: Select Item to generated or to be adj.in Item.
How to create a transaction for production?
To create a transaction for production in BUSY, you need to follow these steps :
Step 1 : Go to administration then configuration click on features and options then go to inventory tab and enable manufacturing features and tick on save button.
Step 2 : Go to the Transactions menu and select Production Voucher. Then, add and select the Bill of Material (BOM) for the product you want to produce. Enter the quantity and any associated expenses, and click on save button to save voucher.
How do I record transactions like invoices and bills in BUSY?
In BUSY, We can create Dual Voucher, Accounting Voucher and Pure Inventory Voucher.
Dual Voucher : Here Accounting and Inventory both get hit. Vouchers which are Sales, Purchase, Sales Return and Purchase Return.
Accounting Voucher : It refers to where only Accounting get hit. Vouchers which are Payment, Receipt, Journal,Contra, Debit and Credit note without Items.
Pure Inventory Voucher : It refers to where Only Inventory get hit. Vouchers which Matrial issue to party, Material Receive from Party, Stock Journal, Stock Transfer, Production and Unassemble.
Can I add the additional amount to the partys account directly?
Yes, you can add the additional amount directly to the party's account in BUSY,please follow below steps:
Step 1: Go to transaction menu and then select sales option.
Step 1: After then click on the modify and then You need to check applied Bill Sundry of any extra additional charges.
Step 2: Verify the Taxes amount and Tax rates of the both voucher.
Step 3: If you're unable to identify the reason for the difference,reach out to your supplier or vendor for clarification.
I need to amend a past entry but the software is not allowing edits. What should I do?
If you want to amend a past entry but not allowing edits then please follow the given
steps
Step 1: Make sure you have logged in with super user.
Step 2: If you are working with sub user then please ask your super user to provide full
rights to modify the previous voucher.
Step 3: After providing full rights to the sub user then re login with sub user
then you will be able to edit invoices.
How should I enter old vouchers to ensure GST is calculated correctly after migrating to the new system?
If you want to enter old voucher and ensure gst is calculated correctly then please follow
the given steps
Step 1: Make sure you have tagged correct tax category in the item master,
Step 2: Make sure you are selecting correct tax type and check tax calculation
in tax summary window as well.
Step 3: If you are selecting tax type itemwise and tax inclusive then make sure you have
press enter on each item level to calculate tax.
I am getting an error message for tax type when trying to process vouchers. What should I do?
If you get error regarding tax type during voucher type then these step:
Step 1: Open your voucher and select sale or purchase type and click ALT+M Key to modify master.
Step 2: Now check your tagged account for tax and click ALT+M key on it for modify account master and select correct tax type respective with tax account and save the masters.
Step 3: Now click on Bill sundry to mofify by ALT +M and recheck the same tax type in tagged tax account.