Frequently Asked
Questions

Q: How do I generate quantity of stock in BUSY for adjustment?

You can generate quantity of stock in BUSY for adjustment by following these steps: Step 1: Go to transactions menu then click on stock journal voucher Step 2: Click on add button after that a voucher window will appear Step 3: Select required fields such as date,material centre etc Step 4: Specify the item name and its quantity in items generated grid that you want to generate and save the voucher

Q: How do I create the sales challan voucher in BUSY?

To create sales challan voucher in BUSY, follow these steps: Step 1: Go to transaction section then click on material issue to party. Step 2: Select add option then specify the voucher series, date, voucher number, select sales challan in type field, sales type, party name and material center in header part of invoice. Step 3: Mention item details along with quantity and price then apply tax and save the invoice.

Q: How do I handle asset transfers and disposals between branches?

You can use the sale and purchase vouchers to transfer and dispose of assets between branches. First, you need to create an item for each asset and tag the asset account in the item master. Then, you can use the sale voucher to record the transfer or disposal of the asset from one branch and the purchase voucher to record the receipt of the asset by another branch.

Q: How can I transfer stock from one material center to another?

To Transfer the stock from one material centre to another material centre then need to pass the stock journal voucher. Pls Follow the Below Steps : Step 1: Click on transaction and then stock transfer Step 2: Then add and mention the from material centre from which you want to transfer the stock and In To where you want to transfer it. Then add the Item details and save it.

Q: While enter the voucher in BUSY showing voucher number already exist.

Note: Before doing any changes in the voucher numbering configuration please take a latest backup of the company. Reason for showing voucher number already exist. 1. If you have selected the voucher numbering as mannual and in duplication voucher number selected as warning only it will show warning at the time of entry of voucher number which is already existing the list of vouchers.

Q: How can I effectively implement freight charges for an item?

To configure the freight charges for bills follow the steps given below: 1. Create Bill-Sundry master from the Master menu 2. Keep the Bill sundry type Additive 3. Set the Cost of goods in purchase Yes 4. Save 5. Next, In the transaction entry screen, select the Bill-Sundry and speciFinancial Year the charges 6. Please note that Fright charges Bill Sundry by default available in BUSY. no need to create extra

Q: How do I select the correct transporter in BUSY?

To select the correct transporter in BUSY ,You need to follow some steps: Step 1: You need to go to the voucher entry screen and click on save Option Step 2: During the saving procedure of voucher Tranporter window will be appear and there you can select appropriate transporter name and if not created then click on add option and enter the name of transporter name and ID.

Q: I entered a deposit in BUSY but it is not showing up in my account register. How can I get the deposit to appear?

If you entered a deposit transaction but it is not showing in account register then please follow the given steps Step 1: Go to transaction menu then contra voucher then add Step 2: Then debit bank account in which you deposited amount. Step 3: Then credit Cash then save the voucher properly. Step 4: Then check in account register you can see that deposit transaction.

Q: I want to allow duplicate transactions until a certain date, but prevent duplicates after that. Is there a way to do this?

If you want to allow duplicate transactions in BUSY then please follow given below steps: Step 1: Go to administration menu Step 2: Then click on configuration Step 3: Then click on voucher series configuration Step 4: Then select the invoice such as sale,purchase etc Step 5: Afterwards select the series then click on voucher numbering Step 6: Then select duplicate voucher number option as no action and save the window

Q: How can I tag an account for the freight charge so that it is reflected in the ledger records?

To tag an account for the freight charge in BUSY, please follow below steps: Step 1: Go to administration menu and then select masters tab Step 2: and then select Bill sundry option and then select modify option Step 3: here you have to select freight charges bill sundry Step 4: and there you can find sales and purchase account option , here you need to tag freight account.

Find Solutions to Common Issues Related to configurations - inventory voucher entry

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How do I generate quantity of stock in BUSY for adjustment?

You can generate quantity of stock in BUSY for adjustment by following these steps:
Step 1: Go to transactions menu then click on stock journal voucher
Step 2: Click on add button after that a voucher window will appear 
Step 3: Select required fields such as date,material centre etc
Step 4: Specify the item name and its quantity in items generated grid that you want to generate and save the voucher

How do I create the sales challan voucher in BUSY?

To create sales challan voucher in BUSY, follow these steps:
Step 1: Go to transaction section then click on material issue to party.
Step 2: Select add option then specify the voucher series, date, voucher number, select sales challan in type field, sales type, party name and material center in header part of invoice.
Step 3: Mention item details along with quantity and price then apply tax and save the invoice.

How do I handle asset transfers and disposals between branches?

You can use the sale and purchase vouchers to transfer and dispose of assets between branches. First, you need to create an item for each asset and tag the asset account in the item master. Then, you can use the sale voucher to record the transfer or disposal of the asset from one branch and the purchase voucher to record the receipt of the asset by another branch.

How can I transfer stock from one material center to another?

To Transfer the stock from one material centre to another material centre then need to pass the stock journal voucher.
Pls Follow the Below Steps :
Step 1: Click on transaction and then stock transfer
Step 2: Then add and mention the from material centre from which you want to transfer the stock and In To where you want to transfer it. Then add the Item details and save it.

While enter the voucher in BUSY showing voucher number already exist.

Note: Before doing any changes in the voucher numbering configuration please take a latest backup of the company. 
 Reason for showing voucher number already exist.
 1. If you have selected the voucher numbering as mannual and in duplication voucher number selected as warning only it will show warning at the time of entry of voucher number which is already existing the list of vouchers.

How can I effectively implement freight charges for an item?

To configure the freight charges for bills follow the steps given below:
1. Create Bill-Sundry master from the Master menu 
2. Keep the Bill sundry type Additive
3. Set the Cost of goods in purchase Yes
4. Save
5. Next, In the transaction entry screen, select the Bill-Sundry and speciFinancial Year the charges 
6. Please note that Fright charges Bill Sundry by default available in BUSY. no need to create extra

How do I select the correct transporter in BUSY?

To select the correct transporter in BUSY ,You need to follow some steps:
Step 1: You need to go to the voucher entry screen and click on save Option 
Step 2: During the saving procedure of voucher Tranporter window will be appear and there you can select appropriate transporter name and if not created then click on add option and enter the name of transporter name and ID.

I entered a deposit in BUSY but it is not showing up in my account register. How can I get the deposit to appear?

If you entered a deposit transaction but it is not showing in account register then please 
 follow the given steps
 Step 1: Go to transaction menu then contra voucher then add
 Step 2: Then debit bank account in which you deposited amount.
 Step 3: Then credit Cash then save the voucher properly.
 Step 4: Then check in account register you can see that deposit transaction.

I want to allow duplicate transactions until a certain date, but prevent duplicates after that. Is there a way to do this?

If you want to allow duplicate transactions in BUSY then please follow given below steps:
Step 1: Go to administration menu
Step 2: Then click on configuration 
Step 3: Then click on voucher series configuration
Step 4: Then select the invoice such as sale,purchase etc 
Step 5: Afterwards select the series then click on voucher numbering
Step 6: Then select duplicate voucher number option as no action and save the window

How can I tag an account for the freight charge so that it is reflected in the ledger records?

To tag an account for the freight charge in BUSY, please follow below steps:
Step 1: Go to administration menu and then select masters tab 
Step 2: and then select Bill sundry option and then select modify option
Step 3: here you have to select freight charges bill sundry 
Step 4: and there you can find sales and purchase account option , here you need to tag freight account.

Frequently AskedQuestions