Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
What are the different processes for increasing and decreasing stock?
BUSY has two type of vouchers for increasing and decreasing stock such as stock journal and physical stock. To know how to add this vouchers follow these steps:
Step 1: Open your company then go to transactions menu.
Step 2: Select stock journal and click on add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in item generated or consumed section then save.
Step 4: You can also use the physical stock voucher and click on add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on load items and enter the required quantity in physical quantity column to generate stock then save.
How to allocation material expense for production in BUSY?
BOM- Bill of Material is used for manufacturing and Production of an item. We can generated the Finished Good from Raw Material vise versa for unassemble.
Pls Follow the Below Steps:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Manufacturing Option
Step 6: Create BOM under Masters then specify Expense per unit.
Step 7: Specify the Finished Good - Item to Produce Option
Step 8: Mention the Generated finished good Quantity.
Step 9: Mention the Ram Material Details.
Step 10: Transaction
Step 11: Production
Step 12: Add and Select the BOM then expense per unit window will popup that expense value will get add in finished product value.
Note : For Better Report, Can Specify 1 Qty for Finished and accordingly mention the raw material.
How can I add tax rates to invoices?
To add tax rates to Invoices in BUSY,
1. Go to the "Masters" section, then modify or add the item. It is then mandatory to save the tax category.
2. For transaction entry, you can apply GST item-wise or bill-wise, depending on the sale or purchase type you select.
3. Item-wise tax can be calculated for each item at the row level.
4. Multi-rate tax calculates the tax at the bill level after entering all the items in the bill.
5. In addition to these tax rates, in BUSY, you can have tax-inclusive and tax-rate-wise [e.g. I/GST-18% or L/GST 18%] sales and purchase types, which are automatically created when you set up a new company in BUSY.
Contact 24 x 7 BUSY support [8282828282] if needed.
How to enter the transporters number and vehicle number while making a stock transfer?
To enter the transporter's number and vehicle number while making a stock transfer in BUSY, you need to follow hese steps:
Step 1: Go to administration then click on configuration.
Step 2: Choose voucher series configuration and select voucher type stock transfer and then choose voucher series
Step 3: Go to voucher configuration and enable transport details.
Step 4: In transactions choose stock transfer voucher and click on add.
Step 5: Go to the Transport Details section and enter either the transporter's GST number or the vehicle number. Both are mandatory fields. If you don't have the transporter's GST number, you can enter "self" in the transporter field. Additionally, you need to mention the place, station, and pin code of the party in the respective fields.
How can I contact BUSY's customer support for assistance?I want to know how to handle export transactions in GSTR reports.
If you want to contact BUSY customer support for assistance
please dial number 8282828282 or 01140964096
Further if you want to handler the export transaction in GSTR reports then please
follow the given steps
Step 1: Make sure you have enter the country name in the party master.
Step 2:Type of Dealer must set as unregister for the export party.
Step 3: Set the pin code as 999999 and station name same as country in master.
Step 4: Select the sale type on export while enter voucher.
Step 5: Further mention of port code is mendotory while enter export voucher.
Step 6: In transporter window all details will be entered related to last location of
India.
The party details I entered in BUSY are not reflecting on the invoice generated. What should I do?
If the party details you entered in BUSY are not reflecting on the generated invoice, follow these steps:
Step 1: Ensure you have saved and generated the invoice after entering the party details.
Step 2: If the details are still not appearing, go to the Transaction menu.
Step 3: Click on the Modify option and enter the sales invoice voucher number to open the specific voucher where the party details are missing.
Step 4: Inside the voucher, click on the Party option.
Step 5: Press Alt + M to open the party master in modify mode.
Step 6: Update and verify the party details, ensuring they are correctly entered and saved.
By following these steps, you can make sure the party details are included in the invoice.
What should I do to generate or consume stock for an item?
If you want to generate or consume stock for an item, then you can create Stock Journal or Physicall Stock voucher in BUSY by using these steps:
Step 1: Open your company then go to transactions menu.
Step 2: Select stock journal and click on add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in Item generate of item consumed section as required then save.
Step 4: You can also select physical stock voucher and click on Add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on Load Items and enter the required quantity in Physical Quantity column then save.
How can the main store be hidden from the form and configured for the material center?
To hide the main store from the form and configure it for the material center in BUSY ,please follow below steps:
Step 1: Log into Company and Go to Administration Menu.And then select Configuration option.
Step 2: Select Voucher Series configuration and you will choose the option of material issued to party .
Step 3: And then select the Voucher series and click on the master controls Button .
Step 4: Here you can find to see the option of Material center and choose disallow option and select the Material centre name from the dropdown.
Step 5: Save the Configuration. and if you going to select another material centre while entring the Voucher , the Warning message wll be popup.
How do I adjust the sale to the challan after creating the invoice?
To adjust the sale to the challan after creating the invoice in BUSY , please follow below steps:
Step 1: After saving inventory Confoguration go to Transaction menu.
Step 2: And select Material Issue to party voucher option and click on the Add tab.
Step 3: here you have fill all relavant details and select the Type in voucher as Sales Challan. And Save with all fill up details.
Step 4: While creating a Sales voucher select typoe as Against Challan and fill other details . at the Item Filling Press F11 to pick up the challan from the given window.
Step 5: All details are pickup from the challan and adjust chllan references and click on the save Button.
How do I correct entries made under the wrong account head?.
To correct entries made under the wrong account head in BUSY, you can follow these steps:
1. Open the voucher or transaction that contains the incorrect entry.
2. Identify the incorrect account head that was used.
3. Edit the voucher and change the account head to the correct one.
4. Save the changes to update the entry with the correct account head.
5. Review the voucher to ensure that all other details are accurate.
6. Repeat these steps for any other entries that were made under the wrong account head.
By correcting the account head in the entries, you will ensure that the transactions are properly categorized and reflected in the correct accounts in your accounting records.
