Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
Can I remove stock in bulk and how do I do it?
If you want to remove stock of items in bulk then you can pass Stock Journal or Physicall Stock voucher in BUSY by using these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Stock Journal and click on Add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in Item Consumed section then save.
Step 4: You can also select Physical Stock voucher and click on Add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on Load Items and enter the required 0 quantity in Physical Quantity column to remove stock then save.
Which option should I select if I have different types of taxes for my item - multi rate or single item wise?
The GST rate applied on the invoices in BUSY depends on the sale type that you choose while entering the voucher.
Step 1: if you select I/GST-12% as the sale type, the invoice will have 12% GST for inter-state transactions. Similarly, if you select L/GST-18% as the sale type, the invoice will have 18% GST for intra-state transactions and so on. You can choose from different sale types according to your business needs and GST rules.
Step 2: Furthermore if you choose Item-wise, Multirate & Tax inclusive as the sale type, the GST rate will be taken from the item masters. This means that you can have different GST rates for different items in the same invoice.
Can you explain the difference between local multi rate and local item wise in BUSY Accounting Software?
The GST rate applied on the invoices in BUSY depends on the sale type that you choose while entering the voucher.
Step 1: if you select I/GST-12% as the sale type, the invoice will have 12% GST for inter-state transactions. Similarly, if you select L/GST-18% as the sale type, the invoice will have 18% GST for intra-state transactions and so on. You can choose from different sale types according to your business needs and GST rules.
Step 2: Furthermore if you choose Item-wise, Multirate & Tax inclusive as the sale type, the GST rate will be taken from the item masters. This means that you can have different GST rates for different items in the same invoice.
How can generate Items and Reduce items from Stock Journal vouchers in BUSY?
To Generate Items and Reduce items from Stock Journal vouchers in BUSY below are the steps to
follow:-
Step 1: Go to the Transaction menu click on stock Journal voucher then Select Add option.
Step 2: Mention the Header Information as the Date and Material centre for the Item Generated
and the Item Consumed.
Step 3: Now if you want to generate an item so have to enter the item in the Item Generated window
and save the voucher through this your stock quantity of those items will increase accordingly.
Step 4: If you want to reduce an item so have to enter the item in the Item Consumed
window and save the voucher through this your stock quantity of that item will decrease accordingly.
How can I reduce an items quantity to zero in the software?
If you want to reduce items quantity to zero then you can pass Stock Journal or Physical Stock voucher in BUSY by using these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Stock Journal and click on Add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in Item Consumed section then save.
Step 4: You can also select Physical Stock voucher and click on Add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on Load Items and enter the required 0 quantity in Physical Quantity column to remove stock then save.
Changes made to invoice in BUSY, but old data persists. How to refresh?
If old data persists after made changes to invoice in BUSY you can follow some steps:
Step 1: take backup of your concern company.
Step 2: Now open your company and click on House Keeping.
Step 3: Now click on Regenerate Dual Voucher then it will show you the prompt for Take backup there you can Tick for option you can proceed as I have the latest backup.
Step 4: Now apply filter in which you have made changes otherwise tick on None option.
Step 5: Now Filter on date and selected voucher as per your requirement and click on OK Option. After completion of process you can check your data.
How can Stock General voucher and Update This Voucher Info in Stock General also be raised while correcting the stock in BUSY Accounting Software?
Follow below steps to add stock journal voucher and update item info while correcting the stock in BUSY:
Step 1: Open company in BUSY:
Step 2: Then go in transaction section.
Step 3: Then select stock journal voucher.
Step 4: Then click on add.
Step 5: Then mention required details e,g. Date, voucher number (if enable in voucher series configuration).
Step 6: Select desired item and quantity of stock.
Step 7: For item info enable either optional field or item description through voucher series configuration in desired voucher type.
Step 8: After enable it will show a window name called of that particular description of optional field in voucher.
Step 9: Then save details and it will refelct on your stock as well.
How can I add transporter details for goods transport in BUSY?
If you want to add transporter details for goods transport then please follow the
given steps
Step 1: Go to administration menu then configuration then voucher series
configuration then select sale voucher then series then voucher
configuration
Step 2: Then transport details turn it to y for enable it then save.
Step 3: Now while saving voucher you will see a window of transport details wherein
you will enter transport name if you have not created any then you can click
on tab add new then enter name of transporter and save.
Step 4: Then you need to enter all details related to transport details and proceed
to save.
Can I transfer stock item-wise to another material center?
To transfer the stock through stock transfer voucher for the material centre at item level then follow the below steps.
Step 1: Click on administration and then configuration
Step 2: Then features and options and choose the Inventory tab
Step 3: Then click on configure tab of multi godown inventory option and tick the material centre at item level and save it.when you pass the voucher then material centre window will get open in each item.
Step 4: Click on transaction and then stock transfer
Step 5: Then add and mention the from material centre from which you want to transfer the stock and In To where you want to transfer it. Then add the Item details and save it.
I want to run the Regenerate Dual Voucher function in BUSY but I am not seeing the option. How can I access this feature?
To run the Regenerate Dual Voucher function in BUSY you can follow some steps:
Step 1: take backup of your concern company.
Step 2: Now open your company and click on House Keeping.
Step 3: Now click on Regenerate Dual Voucher then it will show you the prompt for Take backup there you can Tick for option you can proceed as I have the latest backup.
Step 4: Now apply filter in which you have made changes otherwise tick on None option.
Step 5: Now Filter on date and selected voucher as per your requirement and click on OK Option. After completion of process you can check your data.
