Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
I see the stock level reducing in the new sales vouchers but the old sales vouchers still show the higher stock quantity. Why are the old voucher quantities not getting updated?
The stock of the item during voucher entry shows as on the date we are generating the voucher so analyzing any issue witth the stock quantity you can refer the below steps :
1. Check the date of the voucher and go to the Display menu
2. Click on the stock status tab and select Balance only report
3. Select the date range till voucher date and check the stock from here if it is corrcet or not.
Same you require to check for another date of voucher entry.
Further you need to check that Separate stock update date is enabled or not as the stock will affect as the Stock updation date
How can I add credit notes with the item and without the item in my BG so that it is also added to my reconciliation process?
To add credit notes with or without items in BUSY Accounting software, follow these steps:
1. Go to the Transaction menu and select the Credit Note voucher type.
2. Choose whether you want to add the credit note with or without items.
3. Enter the necessary details such as the party name, invoice number, and amount.
4. Save the voucher.
5. To ensure it is added to your reconciliation process, go to the Bank Reconciliation option in the Display menu and select the appropriate bank account.
6. Select the starting and ending dates for the report and use the F4 key to reconcile the entries.
How do I transfer stock from one location to another location within the same company?
To transfer stock from one location to another location within the same company, you need to create a material center in BUSY. Then, you can transfer the stock from one material center to another with a stock transfer voucher.
To add stock transfer voucher in BUSY, you need to follow these steps:
Step 1: Open your company and go to transaction tab.
Step 2: Select Stock Transfer voucher and click on add option.
Step 3: Select series, voucher date, voucher number then selecting the material center from which the stock is to be transferred to another material center of the company.
Step 4: Select the item details and save the voucher by click on save option.
Can I increase or decrease the stock of my items?
Yes, you can increase or decrease the stock of your items in BUSY by using these steps:
Step 1: Open your company then go to transactions menu.
Step 2: Select stock journal and click on add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in item generated or consumed section then save.
Step 4: You can also use the physical stock voucher and click on add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on load items and enter the required quantity in physical quantity column to generate stock then save.
What precautions should I take before and after modifying transaction vouchers?
Before modifying transaction vouchers in BUSY, it is important to take the following precautions:
1. Ensure that the data is not frozen for the period in which the voucher was entered.
2. Open the voucher in modify mode and make the necessary changes.
3. Double-check the changes made to the voucher before saving it.
4. If required, specify the reason for modifying the voucher.
5. After modifying the voucher, save it and verify that the changes have been applied correctly.
6. Keep a record of the modified voucher for future reference and auditing purposes.
These precautions will help ensure accurate and reliable modifications to transaction vouchers in BUSY.
How can i increase my item's stock in BUSY?
If you want to increase your item's stock in BUSY, you can pass Stock Journal or Physical Stock voucher by using these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Stock Journal and click on Add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in Item Generated section then save.
Step 4: You can also select Physical Stock voucher and click on Add.
Step 5: Enter all the necessary details such as voucher number, date, material centre, etc then click on down arrow.
Step 6: Click on Load Items and enter the required quantity in Physical Quantity column then save.
I am unable to tag or link some of my older invoices or transactions in BUSY. How can I fix this?
If you are unable to tag or adjust the order with transaction in BUSY, check the possible reasons:
1.If the order has already been adjusted, then the order will not show at adjustment. In order to check the pending order report, follow these steps:
Step 1: Go to display section then click on order processing
Step 2: Choose the pending order and select the required report and cross check the particular invoice that you want to adjust.
2.Double check the order data and adjustment transaction data, If the adjustment date is before the order date then the required pending order will not appear for adjustment.
3.Ensure that order has posted in the data for adjustment.
Enter shipping location in BUSY invoices. How to add place details?
If you want to add separate billing shipping addresses then please follow the given
steps
Step 1: Go to administration menu then configuration then voucher series
configuration then select sale voucher then series then voucher
configuration
Step 2: Then look for separate billing shipping detail option select it and turn it to y
for enable then save.
Step 3: Now while entering details in sale voucher you will get a window of billing
shipping details here you can add the shipping addresses for each invoice.
Step 4: Further place details you can enter in the transport details window which
will get while saving voucher.
Why does TDS automatically become applicable when saving a bill?
To ensure that TDS is properly applied, you should modify the TDS voucher in BUSY ,please follow below steps:
Step 1: Click on Administration menu and then Configuration
Step 2: And Then Features and Options and then Enable the TDS/TCS option
Step 3: Mention the warning for TDS purachse and payment voucher as per your requirement in the bottom.
Step 4: Select TDS section as Warning only or No action.
Step 5: Open the party account in modify mode
Step 6: Then in TDS/TCS window, mention the applicable limit- as per your requirement and payee category.
Step 7: Then in purchase voucher will calculate automatically when limit get cross and reference will get create.
How do I record disposals or write-offs of inventory in BUSY?
If you want to disposed or clear your inventory in BUSY, you can pass Stock Journal / Physical Stock voucher. To know how to pass can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab and click on Stock Journal / Physical Stock as required.
Step 2: In Stock journal you need to enter your item details with Qty under "Items Consumed" head. This will deduct the Qty. from your inventory
Step 3: In Physical Stock voucher you need to enter the actual count of the items. This will update your inventory with the correct quantity.
