Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - master configuration
I want the software to calculate GST at the higher rate when two different rates apply. Why is it picking the lower rate automatically?
If you wants to change tax rate on the basis of price in item,follow these steps
Step 1 Go to administartion
Step 2 Go to masters and then tax category
Step 3 Select add tax category or modify existing after backup
Step 4 Now in tax category mention tax rate
Step 5 Enable change tax rate on the basis of price option
Step 6 Now mention price or mrp and then tax rate after which this tax rate will be applied
Step 7 Now save the changes and tag the same category in item master in which you wants to apply tax on the basis of price in vouchers
Step 8 Now you can check according to price the tax will be picked from tax category and will be applied in voucher
Note:Must take backup before making any changes in exisiting data
Is there is any option in BUSY to see my current stock in my item dropdown ?
Yes if you want to see your current stock in item dropdown you can view it by following these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: Click on masters configuration then select master type as item
Step 3: Check the master dropdown list configuration in the top right or the configuration
Step 4: Select elements to be shown in list as name and alias or specifically as required
Step 5: Select number of additional fields in dropdown as 2 or 3 as required
Step 6: Now select current stock in name of field and then specify its width and save the changes
Step 7: After that run the regenerate master helpfiles from house keeping menu after the backup of your data
Step 8: Now go to transactions menu and check you will be able to see item current stock in dropdown menu of items.
What is the purpose of the copy master option and how can we copy and paste master in BUSY?
The purpose of the copy master option in BUSY accounting software is to create a copy of an existing master record for easy and quick creation of new records with similar details to copy and paste master Follow these steps:
Step 1: Go to Administration menu and then submenu master and select account or item as per your requirement.
Step 2: Then select modify option then select the master that you want to copy then press enter to open.
Step 3: Then press F12 to copy master, you will see two option duplicate master and copy to clipboard and then select copy to clip board option to copy master.
Step 4: After that go back to master sub menu and select add option to create a new master.
Step 5: Now press Alternate key+F12 to paste copied master and then save it by click on save option.
I want the tax rate to be picked up automatically based on the selling price slab. But the software applies the same rate irrespective of price. How can I configure variable tax rates?
There is no option to specify different more than two tax rate on the basis of price slabs but you can apply two tax rate on then basis of price.If you want to apply different tax rate on the basis of price then you can follow some steps:
Step 1: Go to Administration and then click on Master.
Step 2: Now click on Tax Category and click on Add option.
Step 3: Enter name and type and then enter tax rate in GST Rate Info for IGST,CGST and SGST.
Step 4: Now enable option of Change Tax Rate On the basis of price and specify on which price tax rate will be change.
Step 5: Now specify the Greater or Smaller Equal for Amount and tax rate for IGST,CGST and SGST and Save the master
The software is calculating the wrong tax rate based on the selling price. How can I set up the software to apply different tax rates based on price slabs?
There is no option to specify different more than two tax rate on the basis of price slabs but you can apply two tax rate on then basis of price.If you want to apply different tax rate on the basis of price then you can follow some steps:
Step 1: Go to Administration and then click on Master.
Step 2: Now click on Tax Category and click on Add option.
Step 3: Enter name and type and then enter tax rate in GST Rate Info for IGST,CGST and SGST.
Step 4: Now enable option of Change Tax Rate On the basis of price and specify on which price tax rate will be change.
Step 5: Now specify the Greater or Smaller Equal for Amount and tax rate for IGST,CGST and SGST and Save the master
How to check Negative stock report into BUSY?
Here are the steps to check the Negative stock report in BUSY :
Step 1: Log into BUSY and Open the Company .
Step 2: Look for the Display Menu option.
Step 3: In the Display Menu,Inventory Summary report.
Step 4: Once you are in the Inventory Summary, you will see options to choose a Check Negative Stock Report.
Step 5: Select the one option from the report to be generated for window.
Step 6: After selecting the date range, the report will show you the negative stock status of the item .
Step 7:Or you can choose the Stock Status report from the Display menu. Once you're in the Stock Status report, you can apply filters to see negative stock. Filters could include things like sorting by HSN code or arranging items alphabetically.
Step 8: Look for items that show negative stock in the report.
What is the process for changing tax rates for items in BUSY and recalculating taxes?
To change tax rates for items in BUSY, you need to modify the item. You can do this by selecting the item and changing the tax category. After changing the tax category, you need to recalculate the taxes for the item in voucher.
You can follow some steps to change tax in item:
Step 1: Go to Administration and then Click on Master.
Step 2: Now select the Item and then select the Modify option.
Step 3: Now select Item in which you want to specify tax rate and then select tax rate in tax category field.If Tax Category does not exist what you want then you press F3 in Field of tax category to create.
Step 4: Now enter the tax rate name and specify type Goods or services then mention tax rate for all type of tax and save and then save item master.
How can I check for items that have gone negative from a certain quantity?
In BUSY, you can check for items that have gone negative from a certain quantity by going to Check Negative Stock Report or Stock Ledger,please follow the below steps:
Step 1: Log into BUSY and Open the Company .
Step 2: Look for the Display Menu option.
Step 3: In the Display Menu,Inventory Summary report.
Step 4: Once you are in the Inventory Summary, you will see options to choose a Check Negative Stock Report.
Step 5: Select the one option from the report to be generated for window.
Step 6: After selecting the date range, the report will show you the negative stock status of the item .
Step 7: Or you can choose the Stock Ledger report from the Inventory menu. Once you're in the Stock Ledger report, you can check for Red color items that have gone negative from a certain quantity.
How do I know the meaning of the symbols used in the filter options?
In the BUSY ,Any kind of reports to filter use F7 function key or click on the Filter button. To use multiple filters in the report please follow the below steps:
Step 1: Go to Display menu , and select the respective report which you want to filter .
Step 2: Once report get generated o n the window, click on the F7 Function Key or Filter button from the top of the report.
Step 3: In the filter option, you can choose onemethod to filter the report like single or multiple. To use Multiple Filter select the Multiple filter option and configuration window will be appear.
Step 4: Here you have to describe the item details and conditions with using the given symbols .
Step 5: Set all configuration and save it. Report will be regenerated as per the filter.
Updating tax information in BUSY and finding options to edit tax rates.
If you want to correct tax categories in item master, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on the Masters.
Step 2: Under Masters, select Item and then click on Modify. This will open a list of your items that you can choose from.
Step 3: Select the item that you want to change the tax rate for. This will open the item details window where you can see a field named Tax Category. You can change the tax rate from there by selecting a different tax category or creating a new one.
Step 4: Click on Save to apply the changes and close the window.
Please note to take latest Backup of your data before make any changes in your data.
