Frequently Asked Questions

If you want to change vendors Gst detail in BUSY then follow the given steps :
 Step 1: Go to Administration Menu 
 Step 2: Click on Masters option 
 Step 3: Then click on Accounts option
 Step 4: Then click on Modify and open the respective Vendor account
 Step 5: Then go to the GSTIN field and mention correct GST no. and click on validate button
 Step 6: After successful validation save the configuration by click on save button

To configure or update the item master data in BUSY, you need to follow these steps:
Step 1: Open you company, then, go to the Administration tab and click on Masters.
Step 2: Select Item and click on Add.
Step 3: Enter all the necessary details such as Name, Group, Unit, HSN Code, etc. and save.
Step 4: To update existing items click on Modify.
Step 5: Select your item and make necessary chages and save again.
Note: Take backup of your data before making any changes.

To create Tax type of service for generating e-invoice as service:
 Step 1: Go to Administration menu
 Step 2: Click on Masters 
 Step 3: Then click on Tax Category option 
 Step 4: Then click on ADD button
 Step 5: Then mention name of the tax and select service in the field of type 
 Step 6: Then specify tax rate as per IGST, CGST and SGST 
 Step 7: Then click on save button to save the configuration

To change the billing party's GST number in Shipping party details , please follow below steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type as Sales Order, Then, select the voucher series and click on Voucher Configuration.
Step 3: You will see the "Seperate Billing/Shipping Details" feature. Set it to Y to enable it and save.
Step 4: Now, when you generate sales can mention Billing and shipping GST number seperately.

To enter and manage customer and vendor information in BUSY, you can create their account master by following these steps:
Step 1: Open your company and go to Administration.
Step 2: Select Masters and click on Account.
Step 3: Click on Add and enter all the necessary details such as Name, Group, Address, etc.
Step 4: We recommend to mention Group as Sundry Debtors for customer and Sundry Creditors for Vendors.
Step 5: You can manage them later on by modifying it as per the requirements.

To specify an alternate unit for a item in BUSY follow below steps:
Step1: Go to Administration menu and click on configuration submenu
Step2: Then click on feature and option and select inventory feature, here your are tick on the check box of alternate unit of item and save the configuration.
Step3: After that go to administration menu and masters submenu.
Step4: Select item then modify option and open item master, here you are mention alternate unit in the respective field and save the master.

The ideal HSN code length based on your annual turnover is mentioned below:
 1. If your annual turnover in the preceding financial year is more than Rs. 5 crores, you must mention the 6 digits HSN code in item master.
 2. If your annual turnover in the preceding financial year is up to Rs. 5 crores, you must mention the 4 digits HSN code in item master.
 Further for more clarification on it you may consult with your CA or Accountant.

You can set up or add multiple bank accounts in BUSY. 
 Step 1: Go to Administration Menu and Click on Account option. 
 Step 2: Click on Add Option 
 Step 3: Enter Bank Name, alias and print name. 
 Step 4: Select Group as Bank Accounts. 
 Step 5: Enter other info address, GSTIN, Mobile No. Email ID. 
 Step 6: You can also enter Bank Name, Bank A/C No. and IFSC code. 
 Step 7: Click on Save.

To check gst id status you can follow the steps. 
 Step 1. Go to administration menu click 
 Step 2. Go to master click 
 Step 3. Go to account master click 
 Step 4. Click on modify 
 Step 5. Select relevant master click 
 Step 6. Then in left side you will get the option of validate gst online 
 Step 7. Click on that option. 
 Step 8. Now you can check the status of gst id

To create a new item master in BUSY, you can follow these steps:
 1. Go to the "Masters" section in the software.
 2. Select the "Item Master" option.
 3. Click on the "Add" button to create a new item master.
 4. Fill in the required details such as item name, alias, group, unit of measurement, etc.
 5. Save the item master.
 Please note that the exact steps may vary slightly depending on the version of BUSY you are using.