Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - master configuration
How do I make a ledger for freight charges in BUSY?.
To create a ledger for freight charges in BUSY, follow these steps:
Step 1: Open BUSY.
Step 2: Go to the Administration menu.
Step 3: Select the Masters option.
Step 4: From the dropdown menu, choose Account.
Step 5: Click on the 'Add' button to create a new ledger.
Step 6: Enter a suitable name for the ledger, such as Freight Charges.
Step 7: Choose the appropriate group for the ledger, such as Expenses or Direct Expenses, depending on your accounting preferences.
Step 8: Set any required details for the ledger, such as the opening balance, if applicable.
Step 9: Save the ledger.
By following these steps, you will have successfully created a ledger for freight charges in BUSY.
Why am I getting an error that UQC is blank when trying to generate an e-waybill in BUSY?
You are getting an error that UQC is blank when trying to generate an e-waybill in BUSY because the unit quantity code (UQC) for the items in your invoice is not defined or left blank. You need to update the UQC for each item in the Masters section of BUSY to resolve this error.
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on Masters.
Step 2: Select Unit and click on Add.
Step 3: Type in the name and print name of your unit as per your preference. Then, choose the appropriate UQC (Unit Quantity Code) for your unit from the drop-down list. The UQC is required for filing E-Return, Eway-Bill, and E-Invoice related to your unit.
I need help setup and configuring tax rates properly in BUSY. What should I keep in mind?
To set up and configure tax rates properly in BUSY, you should keep in mind the tax rates for different products, whether you want to apply different tax rates for different products in the same invoice, and whether you want to add tax rates to your invoices. You can also use the multi-tax sale or purchase type option to set up different tax rates.You need to enter tax rate in item master if required tax rate does not exist then you can follow some steps:
Step 1: Go to Administartion and click on Master.
Step 2: Now click on Tax Category and click on Add Option.
Step 3: Now enter the tax rate name and specify type Goods or services then mention tax rate for all type of tax and save the master.
How do I manage accounts payable and accounts receivable in BUSY?
In BUSY, we have to create Account Payable and Receivable for transaction and can view reports accordingly.
Pls Follow the Below Steps For Account Creation:
Step 1: Administration
Step 2: Masters
Step 3: Account
Step 4: Add
We have multiple reports in Outstanding Analysis Option. Pls Follow Below Steps :
Step 1: Display
Step 2: Outstanding Reports
Amount Receivable and Amount Payable - Here can check customer data with outstanding balance amount.
Bills Receivable and Bills Payable : Here can check customer voucher according to References. Pls Follow Below Steps.
Step 1: Administration
Step 2: Configuration
Step 3: Features & Options
Step 4: Account
Step 5: Enable the option Bill by Bill
Step 6: Open the Party Account and Enable the bill by bill option.
Step 7: During Sale or Puchase Voucher entry Reference get create and adjust it accordingly in receipt or Payment voucher.
Why are changes not saving after updating the UQC code and party details in BUSY?
Follow below steps to save the changes in UQC code and party master:
Step 1: Before doing any changes take latest backup of data.
Step 2: Then login company with admin user.
Step 3: Go in administration and select masters.
Step 4: Then go in account master.
Step 5: Open desired party master.
Step 6: Define the address and save.
Step 7: Then in masters select Unit.
Step 8: Open desired unit in modify mode.
Step 9: Then mention the UQC code as per protal.
Step 10: Save in then go in house keeping section.
Step 11: Click on re genrate master help files.
Step 12 : Save and check.
Note: This issue might be haapen due to user right or when data got stuck or not updated properly.
How do I configure taxes and tax codes in BUSY
To configure taxes and tax codes in BUSY, follow these steps:
1. Open BUSY.
2. Go to the Mastersmenu and select Tax Category to create tax categories.
3. Click on Add to create a new tax category.
4. Enter the tax category name and set the tax rate.
5. Save the tax category.
6. Next, go to the Mastersmenu and select Tax Ledgerto create tax ledgers.
7. Click on Addto create a new tax ledger.
8. Enter the tax ledger name and select the tax category.
9. Save the tax ledger.
10. Finally, go to the Mastersmenu and select Tax Codeto create tax codes.
11. Click on Addto create a new tax code.
12. Enter the tax code name and select the applicable tax ledgers.
13. Save the tax code.
By following these steps, you can configure taxes and tax codes in BUSY.
How to maintain alternate quantity and their respective prices in items?
To maintain alternate quantity and their respective prices in items, follow the below steps:
Step 1: Open your company then go to administration menu then click on configuration sub menu.
Step 2: Select features and options then click on inventory tab.
Step 3: Here, tick on alternate unit of items option to enable it then configure it as required.
Step 4: You need to create new items to define different main and alternat unit because which items are used in any transactions, in them can not define different alternate unit.
Step 5: To create new items with alternate unit go back to administration menu then select masters.
Step 6: Select item then click on add and enter all the necessary details such as name, group, main unit, alternate unit, and their prices and save.
How do I set two unit in item master along with the conversion factor of unit in BUSY?
In BUSY, you can set two unit in item master along with conversion factor by using alternative unit feature. You can follow these steps to enable the alternative unit feature.
Step 1: Go to Administration then Click on Configuration.
Step 2: Select Features & Options then choose Inventory tab.
Step 3: Enable the Alternate unit feature then click on Configure option of Alternate Unit.
Step 4: Tick on the option if you want to change Alt Qty and Conversion Factor during voucher entry and then save the configuration.
To configure alternative unit in item then follow these steps:
Step 1: Go to administration section then click on master and select item.
Step 2: Choose add tab then create the item and update the main unit and alternative unit with conversion factor then save it.
How can I check if I have sales returned items from a particular party and how many are still with me in the stock?
To check the sales and sales returns along with the stock balance using the Sales Analysis Report in BUSY, follow these steps:
Step 1: Log into BUSY and Open the Company .
Step 2: Look for the Display Menu option.
Step 3: In the Display Menu,select Sales Analysis Report.
Step 4: Once you are in the Sales Analysis report, you will see options to choose a One party All Items Report.
Step 5: Select the party option and specify the Date range .And choose the cloumn to be shown as option and set it as Sales and Sales return from the report to be generated for window.
Step 6: Click on the okay button and then click on the Item name ,After that detailed report will be opened.
I want to add HSN codes to my invoices. What should I do?
To add HSN codes to your invoices, follow these steps:
Step 1: Update HSN Code for a Single Item
Go to Administration.
Select Masters, then choose Item.
Modify the item where you want to add the HSN code.
Find the HSN code option and enter the valid HSN code.
Validate the HSN code.
Step 2: Bulk Update HSN Codes
In Administration, go to Bulk Updations.
Look for the option Update Item Tax Category / HSN Code.
Select the HSN code option in the new window.
Filter the item HSN codes to be updated (for a group of items, selected items, or all items).
Save the information.
By following these steps, you can add HSN codes to your invoices for individual items or in bulk.
