Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
How can I record non-invoice export transactions like receipt of advance payment in GSTR- through journal vouchers?
To record non-invoice export transactions, like receiving advance payments, in your GSTR-1 report using journal vouchers, follow these steps:
Step 1: Not Possible with Journal Voucher: In BUSY, you can't use a journal voucher to record an advance payment entry and have it automatically show up in your GSTR-1 report.
Step 2: Use Receipt Voucher: Instead, you can enter these details through a receipt voucher. This option allows you to include the information in your GSTR-1 report.
If you have any suggestions or feedback about this, you can reach out by sending an email to support@busy.in. They may be able to provide more information or address your concerns.
What is the right way to account for freight and forwarding charges that are reimbursements in BUSY?
In BUSY, you need to follow the appropriate accounting principles. Here's a general guideline:
Step 1: Create separate ledger accounts for Freight Expenses and Forwarding Charges
Step 2: Record the Original Expenses and pass journal entry
Step 3: Debit: Freight Expenses
Credit: Bank/Cash
Step 4: Create a ledger account for Reimbursements
Step 5: When you receive reimbursement for these charges pass reimbursement entry
Step 6: Debit: Bank/Cash
Credit: Reimbursements
Step 7: Create an adjustment entry to adjust the reimbursement against the original expense.
Step 8: Debit: Reimbursements
Credit: Freight Expenses (for the amount reimbursed)
Credit: Forwarding Charges (for the amount reimbursed)
I am facing issues while recording payment vouchers on BUSY. How can I resolve this?
If you are facing issues while recording payment vouchers on BUSY, there are a few steps you can take to resolve this:
Step 1: Make sure that your are using latest version of BUSY.
Step 2: Check whether the payment window belongs to single entry vocher system or dual voucher system as have to enter transactions accordingly.
Step 3: Ensure that you have selected the appropriate accounts for debit and credit entries.
Step 4: Also check the user rights whether you are making entry with Sub user or Admin/Super User.
Step 5: If the admin had disallowed back date entries then also you cannot modify the payment voucher
How to transfer trial balance profitloss to proprietor account in BUSY
If you have profit in your business and want to transfer that in capital account in BUSY software
Please follow the given steps
Step 1 First check total profit coming in trial balance
Step 2 Create a capital accounts in BUSY software
Step 3 To create a capital accounts go on administration
Step 4 Click on masters
Step 5 Click on accounts
Step 6 Click on ADD
Step 7 Type here capital account name and select group as CAPITAL ACCOUNT
Step 8 Go on Transaction
Step 9 Click on journal and then ADD
Step 10 Create here a entry Profit and loss account debit and Capital account credit
How to add product details like UQC and description in BUSY invoices?
To add product details like UQC (Unit of Quantity Code) and description in BUSY invoices, follow these steps:
1. Go the administration menu
2. Select on master options
3. Click on unit and modify
4: Select the unit and you will find fields to enter the UQC.
5: In master option item or product for which you want to add the details.
6: In the item details section, you will find fields to enter the UQC and description.
7: In the description field, enter a brief description of the product.
8: Save the product details including UQC and description
I'm not seeing any entries/data in Bank. How do I get the entries to show up?
If you are unable to see any entries in bank please follow these steps:
Step 1: Make sure you have generated the vouchers of bank related entries in BUSY:
Step 2: If not then you need to create bank acount and do the entry
Step 3: So go to the administration menu
Step 4: Then click on masters
Step 5: Then click on accounts
Step 6: Then click on add button
Step 7: Afterwards create bank account and specify account name
Step 8: Then specify the group name as bank accounts and save it
Step 9: Then go to transactions menu and do the entry of bank account in journal,payment and receipt voucher etc
I am getting an error while trying to pass a GST reverse entry in BUSY. What could be the likely reasons for this error?
The reasons why you are getting error while trying to pass a GST reverse entry in BUSY
is as follows
1 The error might be showing due to wrong ledger posting
2 The error might be showing due to improper tax category mentioned in ledger
3 The error might be showing due to improper selection of gst nature
to resolve the error follow the steps
1 while generating reverse entry the GST output ledger must be credit
2 The gst account must be tagged under proper tax type
3 The gst nature should be Gst tax adjustment
I want to save a draft invoice in BUSY before generating the final invoice. How can I do this?
To save a draft invoice in BUSY before generating the final
invoice you can follow the steps
Step1 go to administration menu click configuration then
click voucher series configuration and select sale and click on
add new to create a series with the name of draft
Step2 go to transaction menu and click to sales then click to add
Step2 select select series as draft then Fill the voucher details as per your requirement and save this will be save as draft
Step3 when you will generate the final bill open this invoice in modify mode and change the series
Generating an invoice for freight and forwarding services only in BUSY. Creating a single invoice for the transaction.
To generate a Freight and Forwwarding services invoice in BUSY you need to
follow the steps
Step1 Go to transaction menu and click on sale and click to add
Step2 fill voucher series date and number and sale type
Step3 select party master then click on item master field and press Fn F3 to create a
Freight and forwarding service
Step4 fill item name as Freight and forwarding charges make unit NA and tax category
as Service tax then fill HSN code and save
Step5 then in voucher fill the service amount and apply tax then save voucher
I am not able to see an entry in BUSY, what could be the reason?.
There could be several reasons why you are not able to see an entry in
BUSY Some possible resons could be
1 The entry may have been deleted or accidently removed from the software
to get it back you have to regenerate it
2 The entry may have been filtered out or hidden due to certain search or
display setting so remove the filter if its enabled
3 The entry may be not approved by the admin user so its not showing
so open BUSY with admin user and approved it from check list option under display menu
