Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
How to add product details like UQC and description in BUSY invoices?
To add product details like UQC (Unit of Quantity Code) and description in BUSY invoices, follow these steps:
1. Go the administration menu
2. Select on master options
3. Click on unit and modify
4: Select the unit and you will find fields to enter the UQC.
5: In master option item or product for which you want to add the details.
6: In the item details section, you will find fields to enter the UQC and description.
7: In the description field, enter a brief description of the product.
8: Save the product details including UQC and description
I'm not seeing any entries/data in Bank. How do I get the entries to show up?
If you are unable to see any entries in bank please follow these steps:
Step 1: Make sure you have generated the vouchers of bank related entries in BUSY:
Step 2: If not then you need to create bank acount and do the entry
Step 3: So go to the administration menu
Step 4: Then click on masters
Step 5: Then click on accounts
Step 6: Then click on add button
Step 7: Afterwards create bank account and specify account name
Step 8: Then specify the group name as bank accounts and save it
Step 9: Then go to transactions menu and do the entry of bank account in journal,payment and receipt voucher etc
I am getting an error while trying to pass a GST reverse entry in BUSY. What could be the likely reasons for this error?
The reasons why you are getting error while trying to pass a GST reverse entry in BUSY
is as follows
1 The error might be showing due to wrong ledger posting
2 The error might be showing due to improper tax category mentioned in ledger
3 The error might be showing due to improper selection of gst nature
to resolve the error follow the steps
1 while generating reverse entry the GST output ledger must be credit
2 The gst account must be tagged under proper tax type
3 The gst nature should be Gst tax adjustment
I want to save a draft invoice in BUSY before generating the final invoice. How can I do this?
To save a draft invoice in BUSY before generating the final
invoice you can follow the steps
Step1 go to administration menu click configuration then
click voucher series configuration and select sale and click on
add new to create a series with the name of draft
Step2 go to transaction menu and click to sales then click to add
Step2 select select series as draft then Fill the voucher details as per your requirement and save this will be save as draft
Step3 when you will generate the final bill open this invoice in modify mode and change the series
Generating an invoice for freight and forwarding services only in BUSY. Creating a single invoice for the transaction.
To generate a Freight and Forwwarding services invoice in BUSY you need to
follow the steps
Step1 Go to transaction menu and click on sale and click to add
Step2 fill voucher series date and number and sale type
Step3 select party master then click on item master field and press Fn F3 to create a
Freight and forwarding service
Step4 fill item name as Freight and forwarding charges make unit NA and tax category
as Service tax then fill HSN code and save
Step5 then in voucher fill the service amount and apply tax then save voucher
I am not able to see an entry in BUSY, what could be the reason?.
There could be several reasons why you are not able to see an entry in
BUSY Some possible resons could be
1 The entry may have been deleted or accidently removed from the software
to get it back you have to regenerate it
2 The entry may have been filtered out or hidden due to certain search or
display setting so remove the filter if its enabled
3 The entry may be not approved by the admin user so its not showing
so open BUSY with admin user and approved it from check list option under display menu
My BUSY is not showing the entries I have made, what should I do?.
There could be several reasons why you are not able to see an entry in
BUSY Some possible resons could be
1 The entry may have been deleted or accidently removed from the software
to get it back you have to regenerate it
2 The entry may have been filtered out or hidden due to certain search or
display setting so remove the filter if its enabled
3 The entry may be not approved by the admin user so its not showing
so open BUSY with admin user and approved it from check list option under display menu
How do I properly record a cash withdrawal from my bank in BUSY
To accurately document a cash withdrawal from your bank in BUSY, adhere to these steps:
Step 1: Launch the software and access 'Transaction,' then choose 'Contra Entry' to initiate the withdrawal transaction.
Step 2: Specify the withdrawal date and the amount to be taken out.
Step 3: Opt for the Credit bank account from which the withdrawal is being made.
Step 4: Select the Debit Cash account into which the withdrawal amount will be debited.
Step 5: Include a concise description or reference, such as a cheque number, for the withdrawal.
Step 6: Save the transaction.
Prior to finalizing the record, it's essential to meticulously verify the accuracy of the provided information
When should I use double entry and when single entry booking?
The choice of using single entry or double entry bookkeeping depends on the type and size of your business, as well as your accounting preferences. Here are some general guidelines to help you decide:
Single entry bookkeeping is simple, involves one entry per transaction, and is suitable for small businesses with cash-based accounting. It is easy to set up and maintain, but it does not provide a complete picture of your financial position.
Double entry bookkeeping is more complex, involves two entries per transaction, and is ideal for businesses with complex transactions and accrual-based accounting. It provides a more accurate and balanced view of your business.
How do I enter expenses in BUSY
In BUSY , we can post expense entry either through journal voucher or purchase voucher.
Please find below the steps to post expense entry through journal voucher :
Step 1: Go to transaction
Step 2: Journal voucher
Step 3: Add the voucher
Step 4 : post accounting entry for expense
Please find below the steps to post expense entry through purchase voucher :
Step 1: Go to Transaction
Step 2: Purchase
Step 3: Add voucher
Step 4: Mention required data at voucher entry(Create Item master and tag expense account 'at specify purchase account' in item master.This will allow you to adjust expense amounts in the expense account ledger)
Step 5: Post entry
