Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
I am unable to trace the source invoice for a credit/debit note added. What should I do to find the original voucher?
To trace the source invoice for a credit debit note added you need to follow the steps
Step1 go to administration menu and click on configuration then click feature options
Step2 click on inventory and enable validate sales return with original sales
Step3 then go to the debit note or credit note voucher and fill voucher details then while the
original voucher details box appear click on sales voucher list or purchase voucher list option
to check the voucher details or find the voucher details
How can I add my mobile number to print in invoice and can I enter Payment entries in BUSY?
To add your mobile number to print in invoice,you can follow some steps:
Step 1: Dont close your company just click on company menu
Stpe 2: Now click on edit company and enter the Mobile No. in field of Tel No. and save the configuration.
To enter payment voucher,you can follow some steps:
Step 1: Click on Transaction and then click on Payment voucher.
Step 2: Now click on Add option and enter all details with journal entry for payment and save the voucher.
while scanning item barcode not getting pick in sales
To scan and pick proper item barcode in sale follow the steps
1 go to administration menu and click on configuration
2 click on voucher series configuration and select sale then click on the series
3 then click on voucher series configuration and enable POS configuration and
make the Item barcode on first priority and item name on second and save the configuration
4 check the barcode are scanning have any bcn wise stock or not if not then check the
opening or purchase details of the product bcn wise
How do I record IGST tax payments in BUSY?.
To record IGST tax payments in BUSY you need to follow the steps
Step1 Go to transaction menu and click on journal or payment voucher
Step2 Click to add voucher
Step3 Fill Series date voucher number and select GST nature as GST payment to government
Step4 debit the IGST output account and credit your bank
Step5 save the voucher and and fill tax adjustments details and select payment type regular payment
Step6 put any late fees or penalty fees or interest deatils then save
I am not seeing the option to include GST on the insurance expense voucher in BUSY. What should I do to enable this option?
"To include Gst in insurance expense, kindly follow below steps:
Step 1: Click on Transaction Menu and then add Journal voucher.
Step 2: In GST Nature Field select register expense B2B from dropdown
Step 3: Debit the Insurance Charge A/c withTaxable Amount
Step 4: Debit the Tax Amount input A/c as per the applicability and credit Insurance Service Provider
Step 5: At time of saving we will get option to update Purchase Bill no,date, HSN code, Taxable and Tax amount.
Step 6: Click on Save or Press F2
In a sale, should I issue a debit note or credit note if the customer asks for it?
If you want to issue a Debit Note or Credit Note for a sale, it depends on the situation. If the customer is returning goods, you should issue a credit note. If there is an error in the invoice or payment, you should issue a debit note. To issue a Debit Note (without Item), follow these steps:
Step 1: Go to Transactions, then click on Debit Note (without item), and click on Add.
Step 2: In the GST Nature, select Dr. Note Issued against Sale Then enter relevant details
How to change the invoice if there is a mismatch in Bill To and Ship To parties?
To change the invoice if there is a mismatch in the Bill To and Ship To parties.
Step1: You can go to the party master and enter separate billing and shipping addresses.
Step2: If using billing to shipping detail feature for shipping addresses can updated for billing and shipping window in invoice
Step3: Then, while generating the invoice, select the party code to auto-populate the billing address. After that, you can manually change the shipping address in the invoice to match the Ship To party's address.
What is the difference between not applicable and advance receipt when entering a receipt in BUSY?
In BUSY, when you enter receipt voucher there will two options are visible as GST nature either not applicable or advance receipt.
1. Not applicable: It is a simple receipt mode where no link of tax with your receipt amount.
2. Advance receipt: If you recieved any amount from a party before sale then as per the GST rules you need to pay tax on the receipt amount. So in that case you should select advance receipt option and create a reference which needs to be adjusted in the sale voucher.
The round off difference is increasing with every entry. Is there a way to reset it?
You can pass journal entry to adjust the difference or if your are using round off as Bill sundry then can folow below steps:
Step 1: Go in administration and select configuratopn option.
Step 2: Then select voucher series configuration.
Step 3: Then click on relevant voucher type and series.
Step 4: Then select the voucher configuration option.
Step 5: Then on top of right hand there is an option to auto round off bill sundry.
Step 6: Click on configure and set the upper , lower account and other configuration.
Step 7: Save and check.
The expense invoice I entered is displaying under input credit for one GST account but not the other. Why is it uneven?
IF the expense invoice not showing under ITC for only one gst account then follow the stesp given below:
Step 1: Open invoice in modify mode
Step 2: click on save button then registeres expense window will appear
Step 3: Then check ITC eligibility column in the same window
Step 4: If select section 17, 16, or restricted ITC due to POS rule then the invoucher not reflect under ITC
Step 5: Then correct the same and click on save button to save the invoice