Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
Why is the profit not being transferred to the capital account automatically?
The profit does not transfer to capital account automatically, you need to pass entry for the same. To pass entry follow the below steps:
Step 1: Go to transactions menu then select journal voucher and click on add.
Step 2: Enter the required details such as date, voucher number, debit the profit and loss account and credit the capital account with amount then save.
How to enter expenses in the journal voucher and credit the party?
To enter expenses in the journal voucher and credit the party in BUSY , you need to follow these steps:
Step 1: Go to transactions and select voucher as 'Journal' and click on add.
Step 2: Now enter the voucher date and voucher number.
Step 3: Debit the expenses account and credit the party's account.
Step 4 : Enter the amount and save the voucher.
How can I modify the email ID for a particular transaction?
To modify the email ID for a particular transaction in BUSY .please follow below steps:
Step 1: Go to Transaction menu
Step 2: Select Sales voucher type and modify
Step 3: open voucher entry and click on the Email button and process.
Step 4: Press Ok and the Email window popup .
Step 5: Change Email ID as you want to send email .
Why am I seeing duplicate entries while importing from excel?
If you are seeing a duplicate entries while importing the data from excel then you need to make sure the below steps.
Step 1: Make sure that the voucher number should be there in each voucher.
Step 2: During voucher import process,Tick the modify existing voucher. If the same voucher number already exists in the company then it will not create the new voucher.
Add freight charges without affecting stock in BUSY, how?
To add freight charges without affecting stock in BUSY you need
to follow the steps
Step1 go to administration menu and click to master then click to Item
Step2 click to add and make the item name as Freight charges
and fill the tax rate and sac code and enable the option
Dont maintain stock balance then save
How do I pay bills and record expenses?
See the following step to feed expenses entries.
Step 1: Go to Transaction, then go to Payment Entry in BUSY
Step 2: Click on payment, then click on Add.
Step 3: Select the voucher sale date and payment mode.
Step 4: Select the expense ledger and amount.
Step 5: If you wish to feed short narration and long narration
Step 6: Click on Save to save the entry
I paid excess GST amount to the government. How do I record this excess payment in BUSY so my cash ledger and credit ledger match every month?
If you pay excess GST amount to the government, do not add it in your regular GST. Keep the excess amount in the current asset as it is. When you pay GST to the government next time, make an adjustment in the receivable account. Do not add the excess amount in your regular GST as it will not match with your ledger.
I am trying to record a customer payment in BUSY but it is not showing up in the system. How can I properly record payments?
For recording payment entry in BUSY, please follow below mentioned steps:
Step 1: Click on Transaction tab.
Step 2: Go to payment voucher.
Step 3: Click on Add Voucher.
Step 4: Enter date, voucher number and GST nature as Not applicable.
Step 5: Debit your Expense A/c or Party A/c and enter amount.
Step 6: Credit Cash/Bank A/c
Step 7: Save Voucher
Where can I see the pending PDC cheques yet to be regularised for a customer in BUSY? The balance is not showing accurately.
for regularised pending PDC cheques for customer in BUSY follow these steps
step 1: go to that MIscellaneous data entry under administration menu
step 2: click on regularize PDC
step 3: select bank then, start and end date
step 4: all pending PDC entries show. you can select entries and click on regularize option then check bank balance .
I need to revise or correct an entry I already made in BUSY. What is the correct process to modify journal entries?
To modify a Journal entry in BUSY, you need to follow these steps:
Step 1: Open your company then go to Transaction.
Step 2: Select Journal and click on Modify.
Step 3: Open the required voucher and make necessary changes then save.
You can also open that voucher from journal voucher list.
Note: Take backup of your data before making any changes.