Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do I include voucher additional details while doing cash billing for sale voucher?
To include voucher additional details while doing cash billing for sale voucher in BUSY, To configure the number of optional fields in BUSY, you need to follow these steps :
Step 1 : Go to Administration then Configurations click on voucher series configuration.
Step 2 : Select voucher type and voucher series go to voucher series configuration and enable no. of optional field and define caption as needed.
Step 3 : Now go to transactions and add voucher optional field .
Why am I unable to scan items from the barcode in the sale voucher?
If you are unable to scan an item from the barcode, then you need to follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the sale as voucher type.
Step 3: Then, select the voucher series and click on Voucher Configuration.
Step 4: Click on configure Advanced POS option and enable Item names from Bar codes then save the changes.
Step 5: Add sale invoice with scan item with barcode.
How to add shipping charges to GST bills in BUSY?
To add shipping charges in your GST bills you can follow below steps:
Step 1: Go to Transactions and open the invoice such as sales to add shipping charges.
Step 2: Then modify the bill and add Shipping charges in Bill Sundry Column.
Step 3: You can use default account freigt and forwarding charges for shipping charges.
Step 4: Then enter the amount and save the voucher,
Note: Also you can create your expense account by adding new bill sundry as per applicability.
How do I enter export sales transactions in BUSY software?
To Enter an export sale transaction in BUSY software, you need to follow these steps:-
Step 1: Go to the Transaction menu.
Step 2: Click on Sale, then Add Option
Step 3: After defining the series and date, mention the sale type, either export-taxable
or zero-rated, as per the requirement (that is shown in the header).
Step 4: Then do a Normal voucher Entry like other entry it'll automatically fall into
Export Section in GSTR1.
How can i cancel a sale invoice in BUSY?
You can cancel a sale invoice in BUSY by following below steps:
Step 1: Take the latest backup of you data before any process
Step 2: Then go to transaction menu and then select voucher type as sales
Step 3: After that select modify option and open invoice by defining series and voucher number, After that press shortcut key ALT+ X to cancel the voucher
Step 4: Now select yes option and enter narration for cancellation of invoice and then press ok.
How do I create and manage vouchers in BUSY?
To create and manage vouchers in BUSY, you can follow these steps:
Step 1: Open your company and go to Transaction menu.
Step 2: Select voucher type which you want to create such as Sales, Purchase, etc.
Step 3: Click on Add and enter all the necessary details such as date, Vch no., Party Name, Item, etc and save.
Step 4: You can manage your vouchers to keep track of the documents that support the entries in your accounting & inventory books.
How to modify, delete or correct vouchers in BUSY?
If you want to modify or delete your vouchers in BUSY, you can follow these steps:
Step 1: Go to the Transaction menu and choose the voucher type that you want to modify or delete, such as Sales, Purchase, etc.
Step 2: Click on Modify and open the voucher that you want to change or remove.
Step 3: Make the necessary changes and save them again.
Step 4: To delete the voucher, click on Delete button or press F8 after opening it.
How do I record inter-state transactions?
To record an interstate transaction in BUSY, you can follow these steps:
Step 1: Open your company and go to Transaction menu.
Step 2: Select the voucher which you want to create such as Sales, Purchase, etc.
Step 3: Click on Add and enter all the necessary details such as date, Vch no., Party Name, Item, etc.
Step 4: You need to select Sale / Purchase Type as I/GST or Central.
Step 5: Also you have to create party with outside state details.
I need a copy of an old invoice but don't have the invoice number. How can I search and find a specific invoice?
To copy of an old invoice but don't have the invoice number, you need to check the below options:
1. And if you know the party name of that bill, you can check the ledger for that particular party and find the bill.
2. And if you know the date, you can check the list of sales vouchers for the specific date; in that, you will get a particular date list of sales and you can find that specific bill.
How should I enter tax on exempt and zero-rated supplies in my Composition invoices so that no tax is calculated on them?
For composition invoices,in invoice you must select sale type as of compostion as local or intertstate as no tax and then proceed to select party and then items in voucher.Also if item is exempt or zero rated,you can select it in tax caetgory while item creation or modify item and mention expemt or zero rated tax category in item and then save.Further,compsotion invoices also take effect ehen we select sale type as no tax or shown in dropdwon.