Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
I applied a discount bill sundry on sale voucher but was unable to see its account ledger from where I can check this.
Step 1: Check if you have tagged any account within the bill sundry. To check this, follow the steps given below:
- Go to the Administration menu.
- Click on the Master option and select bill sundry.
- Click on the modify option and open the bill sundry.
- Check under Accounting in the sale option if you have defined the account in front of the head to post.
- If you have not tagged the Discount account here, you need to tag it to reflect the "discount amount applied in sale" to the ledger. But if you have tagged an account, it will not affect the taxable amount of sale.
Step 2: If you want to add the discount amount with the sale taxable amount, you should not tag the account there. To check the report, you need to follow the below-given steps:
- Go to the Display menu.
- Click on the Inventory book and select bill sundry ledger.
- From there, you can check your Discount amount.
How can I ensure accurate calculation of GST in the bills generated by BUSY software?
To ensure accurate calculation of GST in the bills generated by BUSY, you can follow these steps:
Step 1. Check the tax rates: Make sure that the tax rates for different goods and services are correctly set in the software.
Step 2. Verify invoice details: Double-check the invoice details, such as item quantities, prices, and tax amounts, to ensure they are entered accurately.
Step 3. Remove any discounts: If you have applied discounts to the invoice, remove them temporarily to verify if they are causing any discrepancies in the GST calculation.
Step 4. Compare with actual bills: Compare the GST amounts calculated by the software with the actual bills to identify any discrepancies.
Step 5. Check backups: If needed, refer to the backups of your transactions to review the audit trail and identify any errors or changes that may have affected the GST calculation.
Step 6. Make necessary changes: If you find any errors or discrepancies, make the required changes in the transactions and regenerate the bills.
How can i apply different discount for each item while entering a sale invoice in BUSY?
To apply different discount for each item while entering a sale invoice in BUSY, follow below steps:
Step 1: Go to Administration menu and click on Configuration submenu
Step 2: Then Select Feature and Option and click on the Inventory tab and select item wise discount type option as per your preference then select save for save changes
Step 3: Now go to Administration menu then select Configuration submenu.
Step 2: Then select voucher series configuration option and then voucher type such as sales
Step 3: After that select series and select voucher configuration option. Now enable item wise discount as Y and specify discount structure, Then select save option to save changes
Step 4: Then go to transaction menu and submenu sales
Step 7: After that choose the add option and provide the necessary details, including series, date, and party. After entering item Quantity a window will appear allowing you to input the discount for each item and then select save option to save invoice.
I want to change the tax category to % for all items in a particular group. What is the easiest way to do this in bulk?
Tax rates mentioned in item master which is applicable for all vouchers. If you want to change the tax rates for your items that are mentioned in the item master, you can follow these steps:
Step 1: Open BUSYand select the company you want to work with. Then, go to the Administration tab and click on the Masters.
Step 2: Under Masters, select Item and then click on Modify. This will open a list of your items that you can choose from.
Step 3: Select the item that you want to change the tax rate for. This will open the item details window where you can see a field named Tax Category. You can change the tax rate from there by selecting a different tax category or creating a new one.
Step 4: Click on Save to apply the changes and close the window.
Please note to take latest Backup of your data before make any changes in your data.
Can we revise a quotation voucher after the invoice it has been issued?
To revise a quotation voucher after the invoice it has been issued follow the below steps:
Step1:
Checking the Invoice Status: Verify the status of the invoice related to the quotation. If the invoice is already generated you can not modify the quotation .
Step 2:
Reopen the Invoice :Reopen the invoice before revising the quotation. Go to the invoice entry and cancel it .Shortcut Key is Alt+X.
Step 3:
Open the Quotation Voucher:Once you have verified the necessary requirements, open the quotation voucher that needs to be revised by clicking on its reference number
Step 4:
Make the Revisions:In the quotation voucher entry window, make the necessary changes or updates to the quotation details. Modify the quantities, rates, taxes, discounts, or any other relevant information as required.
Step 5:
Update the Invoice (If Needed):If you had to reopen the invoice in Step 2, update the cancel invoice with the revised quotation details and ensure that it accurately reflects the changes made.
How do I create a credit note for an invoice in BUSY?
BUSY accounting software provides a user-friendly interface for creating POS (Point of Sale) billing voucher entries. Here are the solution steps to create a POS billing voucher entry in BUSY software:
To handle multiple payment methods, such as cash, credit cards, and digital wallets follow the below steps:
Step1: Multiple Payment Methods:Select the payment method used by the customer, such as cash, credit card, or digital wallet. If the customer is paying through multiple methods, enter the amounts accordingly. Enable Settlement details in the advanced POS configuration for the multiple payment methods
Step 2:Payment Allocation:Enter the amounts paid by the customer for each payment method selected. For example, if the customer is paying partly in cash and partly through a credit card, enter the amounts accordingly.
Step 3 :Handling Payments:For each payment method used, BUSY software will allocate the corresponding amounts to the respective accounts or payment modules.Respectively Records will be shown according to the payment methods in the settlement reports.
Can a POS billing voucher handle multiple payment methods, such as cash, credit cards, and digital wallets?
BUSY accounting software provides a user-friendly interface for creating POS (Point of Sale) billing voucher entries. Here are the solution steps to create a POS billing voucher entry in BUSY software:
To handle multiple payment methods, such as cash, credit cards, and digital wallets follow the below steps:
Step1: Multiple Payment Methods:Select the payment method used by the customer, such as cash, credit card, or digital wallet. If the customer is paying through multiple methods, enter the amounts accordingly. Enable Settlement details in the advanced POS configuration for the multiple payment methods
Step 2:Payment Allocation:Enter the amounts paid by the customer for each payment method selected. For example, if the customer is paying partly in cash and partly through a credit card, enter the amounts accordingly.
Step 3 :Handling Payments:For each payment method used, BUSY software will allocate the corresponding amounts to the respective accounts or payment modules.Respectively Records will be shown according to the payment methods in the settlement reports.
I am confused about the right way to add GST invoice in BUSY. Can you explain?
Please follow the below steps to Create Voucher in BUSY :
Step 1: Go in Transaction menu
Step 2: Press enter on sale & then click on add
Step 3: Select voucher series (default main) and Enter the voucher date
Step 4: Select sale type according to your party state & item tax rate ( if your adding sale voucher with the party belongs to same state then you have to select Local Sale type & if party belongs to other state then you have to select central sale type)
Step 5: select party master and then select material center (main store or from which MC you want to out your stock)
Step 6: select item master & enter the qty, price
Step 7: apply tax through f4 in bill sundry (if you select multirate or single tax rate sale type)
Step 8: save through F2 or click on save button
How to create vouchers and enable/disable options in BUSY?
If you want to add vouchers in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab and select the voucher type such as Sales, Purchase, etc.
Step 2: After selecting voucher click on Add and fill all the required details such as Date, Voucher No., Items, Amount, etc and save the transaction.
If you want to Enable / Disable any feature in BUSY, you can follow these steps:
Step 1: First take backup of your data.
Step 2: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on Configuration.
Step 3: Under Configurations, select Features / Options, Then, click on the tab that corresponds to the feature you want to enable or disable.
Step 4: Mark or unmark the checkbox for each feature, or type Y or N to indicate your choice. Save the changes when you are done.
Can I apply discounts or taxes to quotations?
In Sale Voucher, Select the Sale Purc Type fo Local, Central,Export, Import, Stock transfer and SEZ. as per your requirement.
Sale Purc Type
Single Tax Rate: It is used to charge tax at voucher level, where all items belongs to single tax Rate.
Itemwise Tax Rate: It is used to charge tax at Item level.
TaxInclusive Tax Rate: It is used to charge tax at Item Level and tax value is already included in item price.
Multi Tax Rate: It is used to charge tax at voucher level, where items belongs to different tax rate.
We can apply Discount At Item Level & At Voucher Level.
For Item Level :
Step 1:- Administration
Step 2:- Configuration
Step 3:- Voucher Series Configuration
Step 4:- Select Voucher Type & Series
Step 5:- Voucher Configuration
Step 6:- Enable the Item Wise Discount
Step 7:- During Voucher Entry, Discount window will popup for each Item.
For Voucher Level : Discount & Delivery charges can apply the Discount Bill sundry which will calculate on Overall voucher amount."
