Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do I enter purchase invoices from unregistered suppliers in BUSY?
If you want to enter purchase from unregistered suppliers in BUSY you need to follow given below steps:
Step 1: Go to transactions menu
Step 2: Then click on purchase voucher
Step 3: Then click on add button
Step 4: Then you can add the purchase invoice from the unregistered supplier
Step 5: Make sure you have selected type of dealer as unregistered in party master
Step 6: Then you can proceed to create a purchase entry
I made a mistake while entering the unit of measurement (kg instead of quintal) for an item on my invoice in BUSY. How can I correct this?
If you made a mistake while entering the unit of measurement you need to change the unit from the item master
Please follow these steps to select the correct unit of measurement for an item:
Step 1: Go to administration menu
Step 2: Then click on masters
Step 3: Then click on item
Step 4: Afterwards open the item master from modify or list button
Step 5: Then change the unit from unit field and save the changes
The tax amount is getting adjusted in my purchase account instead of actual tax liability accounts. What is causing this and how can I fix it?
The tax amount is getting adjusted in my purchase account instead of actual tax liability accounts then check the below steps.
Step 1: In the purc type of local itemwise and taxinclusive, there is option of adjust tax in purchase account. Make as N then select the tax account.
Step 2: In the bill sundry of tax, Select as N in the adjust in purchase amount and specify the tax account if its incorrect.
The tax I had applied in previous voucher is automatically getting picked in the new voucher. How do I stop this auto-population of tax?
If you had applied tax in previous voucher and same tax applying in new voucher also may be due to several reasons:
1. You have selected same sale or purchase type in new voucher also as in previous one
2. May be you have tagged that tax bill sundry is voucher
3. If you are using same item there is a chances due to tax category it is picking tax of previous invoice
I want to regenerate a voucher but am unsure of the right steps. Is there a way to regenerate vouchers in the software?
Yes, you can regenerate or modify the voucher in BUSY by following steps:
Step 1: Go to transaction section then select the required voucher type like sales, purchase, sales return etc.
Step 2: After voucher selection, click on modify option and specify the voucher series, date and voucher number to access invoice in modify mode.
Step 3: Now, You can made relevant changes as per the need and save the invoice.
The taxable amount for my freight and forwarding charges is not being added to the taxable amount, what should I do?
If the freigh and forwarding charges is not being added to the taxable amount, then there will be two possibilities which are:
1. If you have applied tax in bill sundry then should add freight and forwarding charges bill sundry before the tax bill sundry.
2. if you have applied tax as itemwise or taxinclusive then you need to create an item for freight and forwarding charges with tax category and apply tax on item level.
How do I update Pur Type from Local GST Exempt to Local Reverse Charge in Purchase voucher?
To update Pur Type from Local Exempt to Local RCM in purchase voucher, you need to follow these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Purchase voucher and click on Modify.
Step 3: Enter the voucher in which you want to update purchase type.
Step 4: After opening it change the Pur Type from Local-Exempt to Local-RCM / UnReg and save changes.
Note: Take backup of your data before making any changes.
What is the correct process to generate an invoice and a credit note for the same transaction?
For generation of an invoice in BUSY please follow below mention steps:-
Step 1:- Transaction Tab
Step 2:- Sales Invoice
Step 3:- Add, enter party details and item save invoice.
For generation of credit note against of an sales invoice please follow below mention steps:-
Step 1:- Transaction Tab
Step 2:- Sales Return (Cr. Note)
Step 3:- Add, enter details of party item and original sale invoice no. against which sale return is made.
How can I apply taxes to a sale and what is the general practice for doing so?
To adjust the old pending challan in original sales invoices, follow these steps:
Step 1: Go to transaction section then click on sales
Step 2: Click on add then specify the voucher number, series, voucher date, challan in type, sales type, party name and material center in heading.
Step 3: Press F11 at item grid, All pending sales challan with selected party will appear in a window.
Step 4: Select the required challan and save the voucher.
Why am I unable to save a purchase entry when adjusting against a purchase challan? What could be the issue?
If you are unable to save a purchase voucher in BUSY that you are adjusting against a purchase challan, one of the reasons could be that the quantity entered in the purchase challan is less than the quantity mentioned in the purchase voucher. The quantity in the purchase voucher should be either the same as, or less than, the quantity in the purchase challan. It should not be more than the purchase challan quantity.