Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
Can you show me the bill on which TCS has been applied?
If you want to see the bills on which TCS has been applied please follow these steps:
Step 1: Go to display menu then click on TCS reports sub menu
Step 2: Select the TCS collection details option and select show TCS collection details for option as All category or selected category
Step 3: Now select reference to be shown as all or pending as required
Step 4: Specify the date range and other appropriate option as required
Step 5: Click on ok button and generate the report
Step 6: You can also check the account ledger of TCS to check the bills in which you have applied a TCS
Step 7: To generate the ledger report for this press the shortcut key ALT+L
Step 8: Now specify the account name of TCS then specify the date range and select appropriate options as required
What is the process for creating a sale or purchase in BUSY?
To Enter Sale or purchase Vouchers in BUSY below are the steps to follow:-
Step 1: For Entering A Sale Bill you have to go Transaction menu then click on Sale or Supply outward option then Add button.
Step 2: Then have to mention Header Information as Party name,Date,series In Sale type you can mention Central or Local Multi rate if are using multitax rate items in vouchers either can mention one Tax rate specific Sale type.
Step 3: For Entering A Purchase voucher you have to go Transaction menu then click on Purchase or Supply Inward option then Add button.
Step 4: Then have to mention Header Information as Party name,Date,series In Purchase type you can mention Central or Local Multi rate if are using multitax rate items in vouchers either can mention one Tax rate specific Purhcase type.
How can I enter a sales invoice for an unregistered party in BUSY Accounting Software?
If you want to emter a sales invoice for an unregistered party in BUSY software please follow these steps:
Step 1: Go to administration menu then click on masters submenu
Step 2: Then click on account and click on add to create a new party master for unregistered transactions
Step 3: Specify the name of account its group such as sundry debtors or creditors and specify other details
Step 4: Select type of dealer as Unregistered and save the master
Step 5: Then go to transactions menu and click on sales voucher and click on add button to create a new invoice
Step 6: After that select required fields such as series,date,voucher number and sale type etc
Step 7: Then specify party name that you have created as unregistered dealer and proceed to generate a voucher for unregistered party
Why am I unable to find the GST voucher entry option for my composition firm?
If you wants to enter voucher under composition firm you have follow below given steps:-
Step 1: Go to the transaction menu, click on Sale, and then select the add option.
Step 2: Define all voucher details, such as voucher series, date, voucher number, and sale type, either Local No-tax or Central No-tax.
Step 3: If you have exempt items that you have already defined within the item master, you just need to define the item name with its quantity, price, and amount at the voucher level. For taxable items, if you want to show tax at the voucher level so that you can take a printout, you can apply taxes in bill sundry under ITC eligibility as None.
By following these steps, you can successfully enter a voucher under the Composition firm in BUSY.
How to mention gst rate as per place of supply in BUSY ?
Here are the steps for creating invoice with tax rate as per place of supply:
Step 1: Go to Transaction menu
Step 2: Click on voucher option
Step 3: Then click on Add button
Step 4: Then create invoice and select manually Sale type as Central gst or Local gst
Step 5: Then After entering party detail, A billing shipping widnow will appear
Step 6: Then select in Gst report basis field as Billing shipping detail
Step 7: Then specify Type of dealer as registered or unregistered
Step 8: Then mention party details, address, Gst no. then click on OK buton
Step 9: Then mention neccessary detail like Item, quantity, price and tax ( as per place of supply) then click on save button and created the invoice
What happens if party address and delivery address are in different locations?
If the party address and delivery address are different then you can update the delivery address in billing/shipping window by follow these steps:
1.Enable Billing/shipping feature.
Step 1: Go to Administration and click on Configuration.
Step 2: Select Voucher Series Configuration then select the voucher type.
Step 3: Select the voucher series and click on Voucher Configuration.
Step 4: Specify Y to enable separate billing and shipping then save the configuration.
2.To create the invoice with different shipping details.
Step 1: Go to transaction then select the required voucher type like sales, purchase, sale return etc.
Step 2: Click on Add option and create the invoice with required details like voucher date, voucher number, party account, item , quantity and so on.
Step 3: Before saving the invoice, billing/shipping window will appear. Update the shipping details with state code.
Step 4: Afterward, save the invoice.
I am unable to find the bill number or amount in the voucher. How can I check the bill details?
Following these steps, you can ensure that you understand and correctly input bill details in the voucher entry screen based on the voucher numbering type and POS bill entry configuration in BUSY.
Step 1: Check Voucher Numbering Type:
If it's set to Manual, you will need to enter the voucher number manually during bill entry.
If it's set to Automatic, the system will generate the bill number automatically.
If it's set as Not Required, the voucher will not prompt or allow you to enter a voucher number.
Step 2: POS Bill Entry Configuration:
If you are using POS (Point of Sale) bill entry, check the configuration settings.
Verify that the list price, price, and amount field types are set as Fixed.
This configuration ensures that you will not be allowed to manually enter the amount.
How do I ensure the correct GST (IGST/SGST) is calculated based on the customer billing and shipping addresses?
To ensure correct Gst rate based on the billing shipping detail then follow the given steps:
Step 1: Go to Transaction menu
Step 2: Click on voucher option
Step 3: Then click on Add button
Step 4: Then create invoice and select manually Sale type as Central gst or Local gst
Step 5: Then After entering party detail, A billing shipping widnow will appear
Step 6: Then select in Gst report basis field as Billing shipping detail
Step 7: Then specify Type of dealer as registered
Step 8: Then mention party details, address, Gst no. then click on OK buton
Step 9: Then mention neccessary detail like Item, quantity, price and tax ( as per billing shipping detail ) then click on save button and created the invoice
How can a non GST sales be entered?
To enter a non GST sales in BUSY, follow the below steps:
Step 1: If you are using itemwise, tax inclusive or multi rate sale type then you need to specify the non GST tax category in the item master by going to administration menu.
Step 2: Select masters then choose item option and click on modify.
Step 3: Now, open that item and select non GST in the tax category field then save.
Step 4: Further, if you are using any single sale type then you need to create a non GST sale type by going to administration menu then select masters option.
Step 5: Select sale type then click on add and after opening it specify the name and tick on Non GST as taxation type.
Step 6: On right side select region either local or central then save.
How to correct tax calculation errors and modify generated sales invoices?
If you want to correct tax calculation errors in BUSY, you can follow these steps:
Step 1: Choose the correct Tax category for each item in the Item Master.
Step 2: Verify that the Sale/Pur Type is correct for each voucher.
Step 3: If the invoice includes any additional charges, check that the tax is applied correctly to them.
If you want to modify a sales invoice in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab and select Sales.
Step 2: After selecting voucher click on Modify and select the voucher no. that you want to change. You can make any changes that you want and then click on Save again.
Step 3: You can also open that voucher from the list of sale vouchers.
