Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
The pincode I entered is not accepting digits. How can I resolve this?
To resolve the issue of the pincode not accepting 6 digits in BUSY, you can try the following steps:
1. Check if you have entered the pincode in the correct field. Make sure you are entering it in the designated pincode field.
2. Verify that you are using the correct format for the pincode. It should be a 6-digit numerical code.
3. Double-check if there are any additional characters or spaces before or after the pincode. Remove any unnecessary characters or spaces.
4. If the issue persists, try restarting the software and entering the pincode again.
If none of these steps resolve the issue, it is recommended to reach out to BUSY's customer support for further assistance.
How do I record inter-state transactions spanning different GST numbers in BUSY?
To recording inter-state transactions spanning different GST numbers in the BUSY
Step 1: Create Party Ledger for Each GST Number: Create separate party ledgers for each GST number involved in the inter-state transactions.
Step 2: Use Ledger Type General Ledger and Sub Ledger: Alternatively, use the General Ledger and Sub Ledger options to categorize and organize parties with different GST numbers.
Step 3: Select Appropriate Party Ledger During Transaction Entry: While recording transactions such as sales or purchases, select the appropriate party ledger associated with the relevant GST number.
Step 4: Specify Sale Type or Purchase Type: Depending on the nature of the transaction (sale or purchase), choose the Sale Type (for sales) or Purchase Type (for purchases) as Central- % or I/GST %, as applicable.
Can I remove the amount of freight charges from the sale amount in the GST summary as it is adjusting in sale?
If sale amount is adjusting in sale amount and you want to adjust in some other account please follow given steps:
Step 1: Take a backup of your data then Go to administration menu then click on masters submenu
Step 2: Click on bill sundry and open the freight charges master from modify or list
Step 3: After that select the adjust in sale amount option as N and select as specify here
Step 4: Tag the freight and forwarding charges account in account head to post and make sure account group of that freight should be indirect expense
Step 5: Save the changes
Step 6: Go to house keeping menu and run the regenerate dual vouchers
Step 7: After completion of this process check the report again
How to reflect discount per item or total invoice value?
If you want to apply discount on Total Invoice then you can apply Discount at bill sundry during voucher entry by following these steps:
Step 1: Go to Transaction section then select the required voucher type.
Step 2: Click on add option and then create invoice with required details
Step 3: Next, Select the Discount Bill sundry master at Bill sundry grid and mention the discount amount.
Step 4: Save the Invoice.
If you want to apply discount at Item Level ,follow the below steps:
Step 1: Go to Transaction section then select the required voucher type.
Step 2: Click on add option
Step 3: While creating voucher, You need to mention item wise discount in the discount window that will display after enter item name and its quantity.
How can I make IGST 28 percent bill in BUSY?
You can make IGST 28 percent bill in BUSY by following these steps:
Step 1: Go to administration menu then click on masters
Step 2: Then click on item and open the item master from modify or list
Step 3: Afterwards specify the tax rate of 28 percent in taxcategory field than save the master
Step 4: Then go to transactions menu then click on voucher such as sale,purchase etc then specify the necessary details such as voucher date,voucher number and party name etc.
Step 5: IF you have single tax rate of 28% in that bill select sale or purchase type as Local or central 28 percent or you can also select it as item-wise,tax inclusive or multirate then you can create a bill accordingly.
What are the best practices for invoice data entry in BUSY to avoid common errors or issues?
The best practices for invoice data entry in BUSY to avoid common errors or issues include:
Step 1. Double-checking all invoice details for accuracy before entering them into BUSY.
Step 2. Ensuring that invoice numbers are unique and not duplicated.
Step 3. Verifying that the tax codes and rates are correctly assigned to each invoice.
Step 4. Avoiding typos or extra spaces in the invoice data.
Step 5. Regularly updating and maintaining the software to the latest version.
Step 6. Keeping a backup of critical company data to prevent data loss.
Step 7. Following proper procedures for recording discounts, taxes, and other financial details in invoices.
Step 8. Reconciling invoice data with bank statements and other financial records to identify any discrepancies.
How do I correct a wrong entry or transaction recorded in the past in the accounting software?
To correct a wrong entry or transaction recorded in the past in the accounting software, you can follow these steps:
1. Locate the incorrect entry: Identify the specific entry that needs to be corrected.
2. Reverse the entry: Create a new entry that reverses the incorrect entry. This can be done by entering the opposite values (debit/credit) for the affected accounts.
3. Make the correct entry: Create a new entry with the correct information to replace the incorrect entry.
4. Adjust balances: Ensure that the balances of the affected accounts are updated correctly after making the corrections.
By following these steps, you can correct a wrong entry or transaction recorded in the past in the accounting software.
Can I maintain the transporter charges separately or should I adjust it in the bill amount?
In BUSY, you can post transport charges separately as well as can maintain it in the bill amount.
1.To post separate bill for transport charges in BUSY, follow these steps:
Step 1: Go to transaction section then click on journal voucher.
Step 2: Click on add then update the voucher numebr, series, date, gst nature of entry.
Step 3: Post accounting entry and save the bill.
2.To adjust transport charges in bill, follow these steps:
Step 1: Go to transaction section then click on sales voucher.
Step 2: Choose add tab then specify the voucher series, date, number, sales type, bank account in party master, material center in header part.
Step 3: Update the item details with price and quantity then apply transport charges in bill sundry and save it.
How do I configure the software to show the notes section after narration when creating vouchers?
Unfortunately, there is no option to configure the software to show the notes section after narration when creating vouchers in but you can enter note in voucher by click on Vch notes option in voucher and for maintain notes you can follow some steps.
Step 1: Go to the administration and click on Configuration
Step 2: Now click on Feature and Options and then click on Inventory.
Step 3: Now Enable Maintain Image Notes with Master Voucher and then click on Configuration and or can search then tick option for maintain Notes of Inventory voucher and save the configuration.
Step 4: Now select your voucher for entry and click on Vch Details option and then click on Vch notes and enter notes in window.
Why am I getting an error message about duplicate invoice numbers when trying to generate invoices?
Here's a simplified step-by-step guide to address the error message about duplicate invoice numbers when generating invoices in BUSY, you need to follow below steps:
Step 1:If you receive an error about duplicate invoice numbers, it means that the invoice number already exists for either the same voucher or a different series of that voucher.
Step 2:You need to decide whether to modify the existing voucher or delete/cancel it to resolve the duplicate invoice number issue.
Step 3:To prevent future duplication issues, ensure that you maintain automatic invoice numbering. This helps in generating unique invoice numbers for each transaction.
By following these steps, you can effectively address the error and prevent duplicate invoice number issues in BUSY.
