Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How can I make IGST 28 percent bill in BUSY?
You can make IGST 28 percent bill in BUSY by following these steps:
Step 1: Go to administration menu then click on masters
Step 2: Then click on item and open the item master from modify or list
Step 3: Afterwards specify the tax rate of 28 percent in taxcategory field than save the master
Step 4: Then go to transactions menu then click on voucher such as sale,purchase etc then specify the necessary details such as voucher date,voucher number and party name etc.
Step 5: IF you have single tax rate of 28% in that bill select sale or purchase type as Local or central 28 percent or you can also select it as item-wise,tax inclusive or multirate then you can create a bill accordingly.
What are the best practices for invoice data entry in BUSY to avoid common errors or issues?
The best practices for invoice data entry in BUSY to avoid common errors or issues include:
Step 1. Double-checking all invoice details for accuracy before entering them into BUSY.
Step 2. Ensuring that invoice numbers are unique and not duplicated.
Step 3. Verifying that the tax codes and rates are correctly assigned to each invoice.
Step 4. Avoiding typos or extra spaces in the invoice data.
Step 5. Regularly updating and maintaining the software to the latest version.
Step 6. Keeping a backup of critical company data to prevent data loss.
Step 7. Following proper procedures for recording discounts, taxes, and other financial details in invoices.
Step 8. Reconciling invoice data with bank statements and other financial records to identify any discrepancies.
How do I correct a wrong entry or transaction recorded in the past in the accounting software?
To correct a wrong entry or transaction recorded in the past in the accounting software, you can follow these steps:
1. Locate the incorrect entry: Identify the specific entry that needs to be corrected.
2. Reverse the entry: Create a new entry that reverses the incorrect entry. This can be done by entering the opposite values (debit/credit) for the affected accounts.
3. Make the correct entry: Create a new entry with the correct information to replace the incorrect entry.
4. Adjust balances: Ensure that the balances of the affected accounts are updated correctly after making the corrections.
By following these steps, you can correct a wrong entry or transaction recorded in the past in the accounting software.
Can I maintain the transporter charges separately or should I adjust it in the bill amount?
In BUSY, you can post transport charges separately as well as can maintain it in the bill amount.
1.To post separate bill for transport charges in BUSY, follow these steps:
Step 1: Go to transaction section then click on journal voucher.
Step 2: Click on add then update the voucher numebr, series, date, gst nature of entry.
Step 3: Post accounting entry and save the bill.
2.To adjust transport charges in bill, follow these steps:
Step 1: Go to transaction section then click on sales voucher.
Step 2: Choose add tab then specify the voucher series, date, number, sales type, bank account in party master, material center in header part.
Step 3: Update the item details with price and quantity then apply transport charges in bill sundry and save it.
How do I configure the software to show the notes section after narration when creating vouchers?
Unfortunately, there is no option to configure the software to show the notes section after narration when creating vouchers in but you can enter note in voucher by click on Vch notes option in voucher and for maintain notes you can follow some steps.
Step 1: Go to the administration and click on Configuration
Step 2: Now click on Feature and Options and then click on Inventory.
Step 3: Now Enable Maintain Image Notes with Master Voucher and then click on Configuration and or can search then tick option for maintain Notes of Inventory voucher and save the configuration.
Step 4: Now select your voucher for entry and click on Vch Details option and then click on Vch notes and enter notes in window.
Why am I getting an error message about duplicate invoice numbers when trying to generate invoices?
Here's a simplified step-by-step guide to address the error message about duplicate invoice numbers when generating invoices in BUSY, you need to follow below steps:
Step 1:If you receive an error about duplicate invoice numbers, it means that the invoice number already exists for either the same voucher or a different series of that voucher.
Step 2:You need to decide whether to modify the existing voucher or delete/cancel it to resolve the duplicate invoice number issue.
Step 3:To prevent future duplication issues, ensure that you maintain automatic invoice numbering. This helps in generating unique invoice numbers for each transaction.
By following these steps, you can effectively address the error and prevent duplicate invoice number issues in BUSY.
I gave a free replacement product to a customer but it is showing as a separate transaction with % GST in the reports. How can I show free replacements and actual sales together?
If you want to show free replacement with actual sales together then you need to follow below steps
Step 1:Go to administration.
Step 2:Select configuration.
Step 3:Choose features/options.
Step 4:Open the inventory option.
Step 5:Search for enable free quantity in vouchers.
Step 6:If you want to calculate GST on free quantity, go to the transaction option.
Step 7:Select sales.
Step 8:Click on add.
Step 9:Enter relevant information (series, date, voucher number, sales type, party).
Step 10:Enter the item name.
Step 11:In the quantity column, enter both actual quantity and free quantity.
Step 12:Enter the rate and check auto-calculated amount.
Step 13:Charge bill sundry and save the voucher.
How is export turnover recorded and sales register updated in BUSY?
To record export turover need to follow the below steps:
Step 1: Go to Transactions then click on Sales/ Supply Outward.
Step 2: Then Add Sales voucher then add date,voucher number
Step 3: Then select sales type as central export and have to choose taxable or exempt according to bill requirement.
Step 4: Then Add party details with PIn Code as 999999
Step 5: Then enter the shipping details of the last location where your items are going to dispatched.
Step 6: Enter Item details, quantity and price details .
Step 7: Further you need to enter the shipping bill number, shipping bill date, and the port code from where your goods will be dispatched.
Fix incorrect/duplicated transactions in BUSY.
To fix incorrect or duplicated transactions in BUSY, you can follow these steps:
Step 1 : Go to the Transactions menu and select the option to view all transactions.
Step 2 : Use the search or filter options to locate the incorrect or duplicated transactions.
Step 3 : Once you have identified the transactions, select them and choose the option to edit or delete them.
Step 4 : If the transactions are duplicated, you can merge them by selecting the duplicate entries and using the merge option.
Step 5 : Make the necessary corrections to the transactions, such as updating amounts or categories.
Step 6 : Save the changes and verify that the transactions are now correct and not duplicated.
Can a physical stock voucher entry be used for both stock inflow and outflow transactions?
A physical stock voucher entry is a type of transaction used to update the physical stock quantities in the inventory. It is commonly used to record changes in stock levels due to various reasons, such as receipt of new stock, transfer of stock between locations, or physical counting for stock adjustments.
Solution/Answer/Relevant Steps
Stock Inflow: This type of voucher entry is used to record the inflow of stock into the inventory. It may include transactions like purchase receipts, production receipts, and stock transfers into the inventory from other locations.
Stock Outflow: This type of voucher entry is used to record the outflow of stock from the inventory. It may include transactions like sales deliveries, stock transfers out to other locations, and stock write-offs.
