Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
Fix issues with vouchers and incomplete vouchers in BUSY?
To fix issues with vouchers and incomplete vouchers in BUSY, you can follow these steps:
1. Check for incomplete vouchers: Go to the "Check Incomplete Voucher" option and delete any incomplete vouchers that are causing errors.
2. Delete junk characters: Use the "Check Junk Character" option to clean up any junk characters in your vouchers and master items.
3. Regenerate dual voucher: If a voucher is stuck and not showing in the list, run the "Regenerate Dual Voucher" option in the housekeeping menu.
4. Take a backup: Before making any changes, it's always recommended to take a backup of your data.
If you're still experiencing issues, it's best to contact the customer support team for further assistance.
How to select right sale type?
You have to select sale type according to your party state & item tax
i: if your adding sale voucher with the party belongs to same state then you have to select Local Sale type
ii: if party belongs to other state then you have to select central sale type
iii: if your adding sale vch. with single tax rate item then you have to select Local/Central - Tax rate (5%,12%,18%, 28%zero rated, exempt etc)
iv: if your enter a sale voucher with multi tax rate items then you can select sale type Local/Central-itemwise/multirated
V:if you enter a sale price in which tax already added then you have to select sale type Local/Central - taxincl.
Can I modify item details after using them in a voucher?
We can modify item details after using them in vouchers in the following cases
1.If voucher belongs to the period in which gst return is pending or not filled
2.If e invoice or e waybill is not generated for the voucher
3.If you have user right to modify the voucher after entry
4.And steps to modify the item details in vouchers are given below
Step 1 Go to transactions
Step 2 Select the required voucher
Step 3 After selecting voucher options will be shown add,modify or list
Step 4 Select modify and enter voucher number and open the voucher
Step 5 Modify the item entries as saved in voucher and then save the changes
How can i enter current assets entry in the purchase voucher?
To enter current assets entry in the purchase voucher, you need to follow these steps:
Step 1: First you need to create an item by going to administration menu then select configuration sub menu.
Step 2: Select masters then choose item option and click on add.
Step 3: Enter the required details such name, unit, group and at bottom you need to specify the purchase account as current assets account.
Step 4: On right side bottom set Y on don't maintain stock balance option then save.
Step 5: Now, go to transactions menu then select purchase voucher and click on add.
Step 6: Enter all the necessary details such as date, voucher number, purchase type, party, and select that item, etc then save.
What is the process for generating VVP loan invoices in BUSY?
To generate VVP loan invoices in BUSY, you need to follow these steps:
Step 1. Open the BUSY software and go to the "Invoices" section.
Step 2. Click on "Create New Invoice" or a similar option.
Step 3. Select the customer for whom you want to generate the VVP loan invoice.
Step 4. Enter the necessary details such as invoice number, date, and payment terms.
Step 5. Add the products or services related to the VVP loan.
Step 6. Specify the quantity, rate, and any applicable taxes.
Step 7. Review the invoice details and make any necessary adjustments.
Step 8. Click on "Generate Invoice" or a similar option to create the VVP loan invoice.
Step 9. Save the invoice and send it to the customer.
Can I use one tax while entering data in BUSY Accounting Software?
Yes, you can use a single tax percentage for the entire invoice in BUSY Accounting Software. please follow below steps:
Step 1:Go to the Transaction option and select the voucher type sales, purchase, sales return, etc.
Step 2:Open the required voucher and fill in the relevant details like series, date, and party.
Step 3:For the sale type, select a single GST percentage, such as Local 12 percentage, Local 18 percentage, Central 12 percentage, or Central 18 percentage.
Step 4:Enter the item details as needed.
Step 5:Click on the Apply Tax button. The GST will be applied based on the selected sale type with a single GST percentage.
Save the configuration by clicking on the save button or pressing the F2 shortcut key.
How do I enter the entry of cash discount in sale voucher?
For enter cash discount in sale voucher follow the below steps:
Step 1: Go to administration then go to master menu
Step 2: In master menu go to bill sundry option and click on add
Step 3: Mention bill sundry name and take bill sundry type subtractive
Step 4: Select bill sundry nature discount and mention N in adjust in sale amount
Step 5: Now show option account head to post tag cash discount account here
Step 6: If account not create you can create through F3 and save bill sundry
Step 7: Go to transaction select voucher type sale and click on add
Step 8: Mention detail in voucher party name, item name and mention cash discount in bill sundry.
I paid freight charges to transporter. How to account for it in BUSY with GST?
To account for freight charges paid to a transporter in BUSY with GST, you can do the following step by step:
Step 1: Create a new purchase voucher in BUSY.
Step 2: Select the relevant party (the transporter) and enter the invoice details.
Step 3: Choose the purchase type as Local-RCM/UnReg.
Step 4: Then, select ITC Eligibility as Input Goods/Services.
Step 5: Add a new line item for the freight charges.
Step 6: Choose the appropriate Service tax category for the freight charges.
Step 7: Enter the amount of the freight charges.
Step 8: Save the voucher.
By following these steps, you'll be able to correctly account for freight charges in BUSY with GST.
What do I do if my GST bills are not getting generated due to configuration issues?
If your GST bills are not getting generated due to configuration issues in BUSY, you can try the following steps:
Step 1 : Click on administration
Step 2 : Configuration
Step 3 : Then features and options
Step 4 : GST/VAT
Step 5 : Check if the GST and E-Way Bill options are enabled.
Step 6 : Ensure that all the required information, such as address details and GST numbers, are correctly filled in.
Step 7 : Verify that the voucher series is configured to use the correct settings, such as party master instead of billing shipping.
Step 8 : Make any necessary changes to the configuration and save the settings.
Step 9 : Try generating the GST bills again after making the configuration changes.
Facing error while saving the invoice
Errors in invoice saving may occur for various reasons.
1. for choosing the wrong sales type or purchase type
To resolve the issue, check the item tax category and party master.
2. for user-right issue on invoice creation
to resolve the issue. Check user rights from the Administration option, then select user, then click Modify. Select the particular user and check the menu rights options for the transactions.
3. for negative stock blocking on the warning alaram option.
To resolve the issue, check the Warning Alaram from the Administration option, then select Configuration, then select Warning Alaram, and then mention Negative Stock as warning only or no actions. If you are still facing issues, you can email us the issue at support@busy.in
