Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
My barcode is not scanning properly. How do I get it fixed?
To fix the issue of your barcode not scanning properly, you can try the following steps:
1. Ensure that the barcode is printed clearly and is not damaged or smudged.
2. Check if the barcode scanner is functioning correctly and is properly connected to the system.
3. Make sure that the barcode scanner is compatible with the barcode format you are using.
4. Adjust the scanner settings to optimize the scanning process, such as the scanning speed and sensitivity.
5. Clean the barcode scanner lens to remove any dirt or debris that may be affecting the scanning accuracy.
6. If the issue persists, you may need to consult the manufacturer or technical support for further assistance.
How is tax applied in BUSY additive or inclusive of item cost?
In BUSY, you can either charge tax on inclusive basis or additive basis as per need.
1.To charge tax at inclusive basis, follow these steps:
Step 1: Go to transaction section then select the required voucher option.
Step 2: Now, Click on add then mention the series, date and voucher number. Specify tax inclusive sales or purchase type.
Step 3: Mention all the required details then save the invoice.
2.To charge tax at additive basis, follow these steps:
Step 1: Go to transaction section then select the required voucher option.
Step 2: Now, Click on add then mention the series, date and voucher number. Specify multi rate or item wise sales or purchase type.
Step 3: Mention all the required details then save the invoice.
How can I enable the option of the transport window in BUSY?
To enable the option of the transport window in BUSY, follow below steps:
Step 1: Go to Administration menu and then click on configuration submenu
Step 2: Then click on voucher series configuration option and select invoice type and series as per you preference and then click on voucher configuration tab
Step 3: After that enable input transport details as Y and save the changes by click on save option
Step 4: Then go to Administration menu and then click on configuration submenu
Step 5: After that select features and options and then GST and VAT tab Now enable option of transport details in local sale and purchase as Y and choose save to save changes and check by entering sale invoice.
How to select right sale type?
You have to select sale type according to your party state & item tax
i: if your adding sale voucher with the party belongs to same state then you have to select Local Sale type
ii: if party belongs to other state then you have to select central sale type
iii: if your adding sale vch. with single tax rate item then you have to select Local/Central - Tax rate (5%,12%,18%, 28%zero rated, exempt etc)
iv: if your enter a sale voucher with multi tax rate items then you can select sale type Local/Central-itemwise/multirated
V:if you enter a sale price in which tax already added then you have to select sale type Local/Central - taxincl.
Facing error while saving the invoice
Errors in invoice saving may occur for various reasons.
1. for choosing the wrong sales type or purchase type
To resolve the issue, check the item tax category and party master.
2. for user-right issue on invoice creation
to resolve the issue. Check user rights from the Administration option, then select user, then click Modify. Select the particular user and check the menu rights options for the transactions.
3. for negative stock blocking on the warning alaram option.
To resolve the issue, check the Warning Alaram from the Administration option, then select Configuration, then select Warning Alaram, and then mention Negative Stock as warning only or no actions. If you are still facing issues, you can email us the issue at support@busy.in
What do I do if my GST bills are not getting generated due to configuration issues?
If your GST bills are not getting generated due to configuration issues in BUSY, you can try the following steps:
Step 1 : Click on administration
Step 2 : Configuration
Step 3 : Then features and options
Step 4 : GST/VAT
Step 5 : Check if the GST and E-Way Bill options are enabled.
Step 6 : Ensure that all the required information, such as address details and GST numbers, are correctly filled in.
Step 7 : Verify that the voucher series is configured to use the correct settings, such as party master instead of billing shipping.
Step 8 : Make any necessary changes to the configuration and save the settings.
Step 9 : Try generating the GST bills again after making the configuration changes.
What is the process for generating VVP loan invoices in BUSY?
To generate VVP loan invoices in BUSY, you need to follow these steps:
Step 1. Open the BUSY software and go to the "Invoices" section.
Step 2. Click on "Create New Invoice" or a similar option.
Step 3. Select the customer for whom you want to generate the VVP loan invoice.
Step 4. Enter the necessary details such as invoice number, date, and payment terms.
Step 5. Add the products or services related to the VVP loan.
Step 6. Specify the quantity, rate, and any applicable taxes.
Step 7. Review the invoice details and make any necessary adjustments.
Step 8. Click on "Generate Invoice" or a similar option to create the VVP loan invoice.
Step 9. Save the invoice and send it to the customer.
I paid freight charges to transporter. How to account for it in BUSY with GST?
To account for freight charges paid to a transporter in BUSY with GST, you can do the following step by step:
Step 1: Create a new purchase voucher in BUSY.
Step 2: Select the relevant party (the transporter) and enter the invoice details.
Step 3: Choose the purchase type as Local-RCM/UnReg.
Step 4: Then, select ITC Eligibility as Input Goods/Services.
Step 5: Add a new line item for the freight charges.
Step 6: Choose the appropriate Service tax category for the freight charges.
Step 7: Enter the amount of the freight charges.
Step 8: Save the voucher.
By following these steps, you'll be able to correctly account for freight charges in BUSY with GST.
Can I use one tax while entering data in BUSY Accounting Software?
Yes, you can use a single tax percentage for the entire invoice in BUSY Accounting Software. please follow below steps:
Step 1:Go to the Transaction option and select the voucher type sales, purchase, sales return, etc.
Step 2:Open the required voucher and fill in the relevant details like series, date, and party.
Step 3:For the sale type, select a single GST percentage, such as Local 12 percentage, Local 18 percentage, Central 12 percentage, or Central 18 percentage.
Step 4:Enter the item details as needed.
Step 5:Click on the Apply Tax button. The GST will be applied based on the selected sale type with a single GST percentage.
Save the configuration by clicking on the save button or pressing the F2 shortcut key.
How do I enter the entry of cash discount in sale voucher?
For enter cash discount in sale voucher follow the below steps:
Step 1: Go to administration then go to master menu
Step 2: In master menu go to bill sundry option and click on add
Step 3: Mention bill sundry name and take bill sundry type subtractive
Step 4: Select bill sundry nature discount and mention N in adjust in sale amount
Step 5: Now show option account head to post tag cash discount account here
Step 6: If account not create you can create through F3 and save bill sundry
Step 7: Go to transaction select voucher type sale and click on add
Step 8: Mention detail in voucher party name, item name and mention cash discount in bill sundry.
