Frequently Asked
Questions

Find Solutions to Common Issues Related to configurations - voucher entry both

FAQs

How can I apply tax on sale voucher?

To apply tax on sale voucher in BUSY, follow these steps:
Step 1: Go to the transactions menu then select the sale voucher and click on add.
Step 2: Enter the required details such as the date, voucher number, and specify the sale type.
Step 3: After that select party and enter item details in voucher and click on apply tax or press F4 in bill sundry then save the voucher.
Note: In the case of item wise and tax inclusive sale types, the Apply Tax option is not shown in the bill sundry, as tax will be applied at the item level.

How to enter purchase returns data in BUSY?

To enter purchase returns data in BUSY, you can follow these steps:
 1. Open the software and go to the "Purchase" module.
 2. Click on "Purchase Return" or "Debit Note" option, depending on the type of return.
 3. Enter the necessary details such as the supplier's name, invoice number, date, and return quantity.
 4. Select the items or products being returned and enter the return quantity and rate.
 5. Verify the GST details and make any necessary corrections.
 6. Save the purchase return voucher.
 By following these steps, you can successfully enter purchase returns data in BUSY.

How can I correct a wrong entry made for purchase returns in BUSY?

To correct a wrong entry made for purchase returns in BUSY, you can follow these steps:
 1. Open the voucher entry screen in BUSY.
 2. Select the original purchase voucher that needs to be corrected.
 3. Click on the 'Modify' button to make changes to the voucher.
 4. Make the necessary corrections to the purchase return details, such as quantity, rate, or GST.
 5. Save the modified voucher.
 6. Verify that the purchase return entry is now reflecting the correct information.
 By following these steps, you can correct a wrong entry made for purchase returns in BUSY.

Adding station details to an invoice in BUSY. Steps to include station information.

Here's a simplified step-by-step guide to add station details to an invoice in BUSY: 
 Step 1:Generate Sales Invoice: Go to the sale invoice transaction from the transaction option and create the sales invoice. 
 Step 2:Fill Transport Details:As you proceed, you'll reach the transport window. 
 Enter details like transporter name, GR/RR number & date, vehicle number, etc. 
 For Station details, you can enter them manually or choose from the drop-down list through the F4 key. 
 By following these steps, you can successfully add station details to an invoice in BUSY while generating an e-invoice.

How do I record transport charges separately from purchase amount in BUSY

In Purchase Voucher, We Can Add Transport Expense as an item or Bill Sundry. 
Expense Through Purchase Voucher : We have to create expense account as an item and pass the purchase voucher.
Pls Follow the Below Steps Expense as an Item :
Step 1: Administration
Step 2: Masters
Step 3: Item
Step 4: Add
Step 5: Mention the expense account in Purchase Account.
Step 6: Transaction
Step 7: Purchase
Step 8: Add 
Pls Follow the Below Steps Expense as Bill Sundry : Apply the Bll sundry in the Purchase Voucher. Open the Bill Sundry, For Accounting in Puchase Amount select it N then tag the Transport Account.

What is the process for creating invoices in BUSY?How do I create additional user/vendor IDs in BUSY?

To create a new invoice in BUSY, you need to follow these steps:
Step 1.Click on transactions
Step 2. Go to the "Sales" menu.
Step 3. Click on the Add "New" button to create a new invoice.
Step 4. Enter the customer details, such as name, address, and contact information.
Step 5. Add the items or services you are invoicing for, along with their quantities and prices.
Step 6. Specify any applicable taxes or discounts.
Step 7. Review the invoice details and make any necessary adjustments.
Step 8. Save the invoice and generate a PDF or print it for your records or to send to the customer

How can i ensure that GSTIN number that i have entered in party master is correct?

If you want to ensure that the GSTIN specified by you in party master is correct please follow these steps:
Step 1: Go to administration menu then click on masters submenu
Step 2: Then click on account and open the account master from modify or list for which you want to ensure that GST number is correct or not
Step 3: After that click on validate GSTIN online available at the rights side of GST/UIN field after that you can verify the gstin number 
Step 4: Click on update back and quit after that same details will updated in party master also.

Why am I unable to see the correct GST amounts for my purchase invoices in BUSY?

To apply tax amount calculate correctly in purchase voucher from BUSY , you can follow the steps below:
Step 1. Select correct purchase type according to your transaction for applying tax 
Step 2. Then select item and open in modify by alt+m
Step 3. Mention correct tax rate according to item 
Step 4. Check tax category of all items mentioned in the voucher 
Step 5: Apply tax and or if using itemwise check after every item the amount of tax. 
By following these steps , you will be able to enter the GST amount correctly in purchase voucher from BUSY .

I am unable to create new invoices or access previous invoices in the accounting system. What could be the reason?

There are some possible reasons why you are not able to post new entries. These are:
 1. Your BUSY is running in demo mode, which limits your data entry to 31 days only.
 2. Your BUSY License Subscription (BLS) is expired. BLS is required for using the audit trail feature, which is mandatory for companies. 
 3. You do not have the proper rights to add transactions in BUSY. This may be because your user account is restricted by the administrator.
 Further, if you unable to view previous invoice then might you do not have appropriate permission for this.

I am trying to create a sales invoice for a customer in BUSY but the software is not calculating the tax amount correctly. What could be causing this calculation issue?

To apply tax amount calculate correctly in sale invoice from BUSY , you can follow the steps below:
Step 1. Select correct sale type according to your transaction for applying tax 
Step 2. Then select item and open in modify by alt+m
Step 3. Mention correct tax rate according to item 
Step 4. Check tax category of all items mentioned in the voucher 
Step 5: Apply tax and or if using itemwise check after every item the amount of tax. 
By following these steps , you will be able to enter the GST amount correctly in sales invoice from BUSY .