Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
What is the proper way to make a bill in BUSY?
The proper way to cut a bill in BUSY, you need to follow the below steps:
Step 1: Go to Transactions, then select Sales, then click on Add, You will find the option to select the series, date, voucher number, sales type, party name,
Step 2: and all relevant information, and then come to item details, in which you need to select item name, quantity, price, and amount.
Step 3: and fill in the relevant information required to enable any features during transaction entry, and click on Save or F2 to save the transaction.
What is the process to cancel vouchers and e invoices?
To cancel a voucher or invoice in BUSY, you need to follow these steps:
Step 1: Go to Transaction menu and select the voucher type such as sales, purchase, etc.
Step 2: Click on Modify and enter the voucher no. which you want to cancel.
Step 3: After open the voucher click on cancel button or press ALT+X.
Step 4: Then, a window will appear of e invoice cancellation. You need to mention the reason and remarks then proceed.
You can also open the voucher from list of vouchers or from related ledger.
How can I charge Item wise discount in sale voucher?
For charge item wise discount follow below steps:
Step 1: Go to administration then go in configuration menu
Step 2: Go to voucher series configuration and select voucher type sale
Step 3: Select series In which you want to pass transaction and click on voucher configuration
Step 4: Enable item wise discount which was given on left side on top position
Step 5: Choose discount structure and save configuration tab
Step 6: Open sale voucher in sale voucher after quantity when press enter key show discount window
Step 7: In discount window you can discount value as per you requirement.
How do I use the shipping details in the purchase order?
To use the shipping details in the purchase order then you need to enable the shipping details option from the voucher series configuration.
Pls Follow the below steps for enabling the billing and shipping details :
Step 1: Click on administration and then configuration
Step 2: Then voucher series configuration and select the required voucher type and series
Step 3: Click on voucher configuration and enable the option of seperate billing shipping details then save it.
Step 4: During voucher entry, the billing shipping window will get open after entering the party then mention the shipping details.
How to select receiver details for billing and shipping cases?
To select the receiver details for Billing and shipping window, follow these steps:
Step 1: Go to transaction then click on required voucher type such as sales , purchase, sales return , purchase return etc.
Step 2: Click on Add option then create the invoice
Step 2: During voucher entry, the Billing and Shipping window will appear. In the Shipping window, you have the option to specify the receiver details manually, or you can select existing party details by pressing the F4 shortcut key.
Step 3: After specify the shipping details, you can save the invoice.
How do I adjust previously generated GST bills in the new return filing system?
To adjust previously generated GST bills in the new return filing system, you can manually add or adjust the values in the GST return form. You can make changes to the sales or tax amounts by adding or modifying the invoice details in the return. However, it is important to note that once a return is filed, you cannot directly amend it. You will need to make the adjustments in the subsequent return. It is recommended to consult with a CA or tax professional for guidance on adjusting previously generated GST bills.
How do I update the transporter id of transport during data entry in BUSY?
To update the transporter Id of transport during data entry in BUSY, follow these steps:
Step 1: Go to transaction section then select the required voucher type like sales, purchase etc.
Step 2: Click on add then create the invoice by specify the voucher number, date, party name, material center, sales/purchase type, item details along with quantity and price then apply tax.
Step 3: Open the transport window then Double click on double click to update gstin/id option which appear in right side of transport field then search the required transport and update the Id.
Can I add both CGST and SGST for a particular item in the bill?
To add both CGST and SGST for a particular item in the bill in BUSY, please follow below steps :
Step 1: Click on Transaction option
Step 2: and select Sales/Purchase then click add
Step 3: fill voucher header details like , date , vooucher no, MC Name , Purchase type
Step 4: Select Purchase type as per transaction is local
Step 5: For Local Transaction use Local-GST
Step 6 : Click on the Item entry select Item from the list .
Step 7: Enter tax detils in bill sundry
Step 8: Save the voucher
I mistakenly cancelled bill 156 instead of 157. How can I activate it again?
If you want to activate the voucher again please follow these steps:
Step 1: Go to display menu then click on check list button
Step 2: Then click on voucher numbering reports
Step 3: Then click on cancelled voucher numbers
Step 4: Afterwards select the voucher type such as sale,purchase etc
Step 5: Then select the series name and the date range and open the report
Step 6: Now you will see all the cancelled vouchers in the list
Step 7: Then press enter to open that cancel invoice and press the shortcut key ALT+X to activate it again.
Why can't I generate the next GST bill after modifying the HSN code length?
If you are not able to generate the next GST bill after modifying the HSN code length Follow these steps:
1.Check the HSN Code by validating it.
2.Sometimes, an HSN is valid for E-invoice but not for an E-way Bill or GST.
3.Therefore, ensure that the HSN code is valid for the bill you generated.
4.Go to the Administration, select Masters, and then click on Items.
5.Next, click on Modify and select the item.
6.Write the HSN code and click on Validate, then check its validity.