Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
I am unable to generate e way bill for debit note voucher. What should I do?
To generate e way bills for dedit note voucher in BUSY, you can follow these steps:
Step 1: Open BUSY and go to Administration.
Step 2: Click on Configuration and then select Voucher series configuration option and select the voucher type Purchase Return (Dr. Note).
Step 3: Then, select the voucher series and click on Voucher Configuration.
Step 4: Here, you will see options of Input Transport Details, Generate E way bill After Saving, set Y to enable that.
Step 5: Now add Purchase return (Dr. note) voucher from transaction tab and generate eway bill automatic.
Can you guide me to enter transporter GSTIN in transport master during voucher entry in BUSY?
To update the transporter GSTIN of transport during data entry in BUSY, follow these steps:
Step 1: Go to transaction section then select the required voucher type like sales, purchase etc.
Step 2: Click on add then create the invoice by specify the voucher number, date, party name, material center, sales/purchase type, item details along with quantity and price then apply tax.
Step 3: Open the transport window then Double click on double click to update gstin/id option which appear in right side of transport field then search the required transport and update the Id.
How do I adjust previously generated GST bills in the new return filing system?
To adjust previously generated GST bills in the new return filing system, you can manually add or adjust the values in the GST return form. You can make changes to the sales or tax amounts by adding or modifying the invoice details in the return. However, it is important to note that once a return is filed, you cannot directly amend it. You will need to make the adjustments in the subsequent return. It is recommended to consult with a CA or tax professional for guidance on adjusting previously generated GST bills.
How do I update the transporter id of transport during data entry in BUSY?
To update the transporter Id of transport during data entry in BUSY, follow these steps:
Step 1: Go to transaction section then select the required voucher type like sales, purchase etc.
Step 2: Click on add then create the invoice by specify the voucher number, date, party name, material center, sales/purchase type, item details along with quantity and price then apply tax.
Step 3: Open the transport window then Double click on double click to update gstin/id option which appear in right side of transport field then search the required transport and update the Id.
Can I add both CGST and SGST for a particular item in the bill?
To add both CGST and SGST for a particular item in the bill in BUSY, please follow below steps :
Step 1: Click on Transaction option
Step 2: and select Sales/Purchase then click add
Step 3: fill voucher header details like , date , vooucher no, MC Name , Purchase type
Step 4: Select Purchase type as per transaction is local
Step 5: For Local Transaction use Local-GST
Step 6 : Click on the Item entry select Item from the list .
Step 7: Enter tax detils in bill sundry
Step 8: Save the voucher
I mistakenly cancelled bill 156 instead of 157. How can I activate it again?
If you want to activate the voucher again please follow these steps:
Step 1: Go to display menu then click on check list button
Step 2: Then click on voucher numbering reports
Step 3: Then click on cancelled voucher numbers
Step 4: Afterwards select the voucher type such as sale,purchase etc
Step 5: Then select the series name and the date range and open the report
Step 6: Now you will see all the cancelled vouchers in the list
Step 7: Then press enter to open that cancel invoice and press the shortcut key ALT+X to activate it again.
Why can't I generate the next GST bill after modifying the HSN code length?
If you are not able to generate the next GST bill after modifying the HSN code length Follow these steps:
1.Check the HSN Code by validating it.
2.Sometimes, an HSN is valid for E-invoice but not for an E-way Bill or GST.
3.Therefore, ensure that the HSN code is valid for the bill you generated.
4.Go to the Administration, select Masters, and then click on Items.
5.Next, click on Modify and select the item.
6.Write the HSN code and click on Validate, then check its validity.
How do i add insurance charges during purchase?
To add insurance charges during purchase, you can add in the bill sundry option. To know how to add bill sundry follow the below steps:
Step 1: Open your company then go to administration menu and select masters option.
Step 2: Select bill sundry option then click on add.
Step 3: Enter name, bill sundry type as additive, bill sundry nature as others and configure the other details as per the requirements then save.
Step 4: Now, when you add purchase voucher you can enter the insurance charges bill sundry with the relevant amount then save.
Do i add insurance charges entry through purchase?
Yes, you can add insurance charges entry through purchase by using these steps:
Step 1: First you need to create an item of insurance charges by going to administration menu then select masters.
Step 2: Select item then click on add and enter the required details such as name, group, unit should be NA and specify the insurance charges account in the specify purchase account at bottom.
Step 3: After that click on save button to save. Now go to transactions menu and add purchase voucher.
Step 4: Pass the entry with that item then save.
What is the process to duplicate bills using F?
To duplicate bills using F12 in BUSY follow these steps:
Step 1: Go to transactions tab
Step 2: Then click on invoice such as sale and purchase
Step 3: Then Open the voucher you want to create duplicate voucher
Step 4: Press the F12 key on your keyboard.
Step 5. Then a prompt will appear Select the option for Duplicate Voucher from the menu that appears.
Step 6: A duplicate of the voucher will be created with the same details.
Step 7: Make the necessary changes to the duplicated voucher.
Step 8: Save the duplicated voucher.