Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do i add insurance charges during purchase?
To add insurance charges during purchase, you can add in the bill sundry option. To know how to add bill sundry follow the below steps:
Step 1: Open your company then go to administration menu and select masters option.
Step 2: Select bill sundry option then click on add.
Step 3: Enter name, bill sundry type as additive, bill sundry nature as others and configure the other details as per the requirements then save.
Step 4: Now, when you add purchase voucher you can enter the insurance charges bill sundry with the relevant amount then save.
Do i add insurance charges entry through purchase?
Yes, you can add insurance charges entry through purchase by using these steps:
Step 1: First you need to create an item of insurance charges by going to administration menu then select masters.
Step 2: Select item then click on add and enter the required details such as name, group, unit should be NA and specify the insurance charges account in the specify purchase account at bottom.
Step 3: After that click on save button to save. Now go to transactions menu and add purchase voucher.
Step 4: Pass the entry with that item then save.
What sales type is to be used in case of creating sales invoice with multiple items of different tax rate?
If you are creating sales voucher with multiple items whose tax rates are different then you can select multirate, item wise or tax inclusive sales type. You can follow these steps:
Step 1: Go to transaction section then click on sales voucher and select add tab.
Step 2: Now, specify the voucher date, series, number, party name, material center and sale type of multi rate or item wise or tax inclusive in header part of invoice.
Step 3: Next, specify the item details along with quantity and price then apply tax and save the voucher.
The transport window is not opening when I try to generate an invoice in BUSY. How can I resolve this?
Steps to follow if transport window is not opening while adding sales voucher in BUSY
Step 1: Go to administration menu and select configuration from it.
Step 2: In configuration you will find voucher series configuration option.
Step 3: Then select sales option and select the relevant series from it.
Step 4: After selecting the series then clik on voucher configuration button.
Step 5: In voucher configuration window navigate to right hand and mention Y in the input transport details feature.
Step 6: Lastly click on save button to save cofiguration.
I need to make changes to the billing for a customer but their IEP, NEC, etc. details are not changing. How can I update the billing without changing these details?
To make changes to the billing for a customer whose IEP, NEC, etc. details are not changing and to update the billing without changing these details,
If we consider your IEP, NEC, etc., your voucher is optionally filed, you need to follow the below steps:
Step 1: go to Transactions, then select billing voucher, then select Modify.
Step 2: then put the billing voucher number and press F2 or OK to load the voucher.
Step 3: After loading the voucher, you can change the billing details as required.
The totals/values calculated by BUSY are slightly different from my manual calculation. Why is there a mismatch?
Reasons for mismatch in total value of voucher in BUSY with the value of mannual calculated amount
1.Voucher entry mistake like if you have entered the incorrect amount in add voucher window it can cause mismatch in the total value.
2.Incorrect bill sundry created if you have created incorrect bill sundry i.e selected wrong bill sundry type while creating bill sundry.
3.Applied wrong tax amount or tax rate in the voucher
4.The mismatch between the totals/values calculated by BUSY and your manual calculation can occur due to rounding off of values.
How does BUSY handle tracking of fixed assets like computers and machines? What reports can I generate?
Follow below steps to enter fixed asset vouchers in BUSY and see reports:
Step 1: Go to administration menu and select masters from it.
Step 2: Then click on item option and then select add option to fixed asset and make sure to select account group as fixed asset then mention depreciation rate annual and half yearly.
Step 3: Then go to transaction and select relevant voucher type to add the fixed asset voucher.
Step 4: Then go to display option then click on depreciation chart option to view the report of depreciation on fixed asset.
I am unable to generate e way bill for debit note voucher. What should I do?
To generate e way bills for dedit note voucher in BUSY, you can follow these steps:
Step 1: Open BUSY and go to Administration.
Step 2: Click on Configuration and then select Voucher series configuration option and select the voucher type Purchase Return (Dr. Note).
Step 3: Then, select the voucher series and click on Voucher Configuration.
Step 4: Here, you will see options of Input Transport Details, Generate E way bill After Saving, set Y to enable that.
Step 5: Now add Purchase return (Dr. note) voucher from transaction tab and generate eway bill automatic.
Can you guide me to enter transporter GSTIN in transport master during voucher entry in BUSY?
To update the transporter GSTIN of transport during data entry in BUSY, follow these steps:
Step 1: Go to transaction section then select the required voucher type like sales, purchase etc.
Step 2: Click on add then create the invoice by specify the voucher number, date, party name, material center, sales/purchase type, item details along with quantity and price then apply tax.
Step 3: Open the transport window then Double click on double click to update gstin/id option which appear in right side of transport field then search the required transport and update the Id.
Can you explain how to create an invoice with tax inclusive rate of item in BUSY?
In BUSY, you can create invoice with tax inclusive rate of item by selecting tax inclusive sales or purchase type. You can follow these steps to create voucher:
Step 1: Go to transaction section then click on required voucher like sales, purchase etc.
Step 2: Click on add then specify the voucher number, series, voucher date, select tax inclusive sales or purchase type , party name and material center in heading.
Step 3: Now, Specify the item with its quantity and prices then Press enter key on amount to apply tax and save it.