Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do I enter the purchase details like quantity purchased and rate per unit in BUSY to calculate MRP correctly?
To enter purchase details like quantity purchased and rate per unit, you have to follow the below steps:
Step 1: Go to transaction and select purchase then add
Step 2: Mention required details in header part of voucher such as date , voucher number , purchase type and party
Step 3: Then select item and mention quantity purchased , unit for item and price per unit
Note: For Mrp have to mention in item master in time of creating item . Can also open item in modify by Alt+M then mention price.
What should I do if there is a discrepancy in the balances shown in the cash book and bank book?
To resolve a discrepancy in the balances shown in the cash book and bank book in BUSY,
1: You should start by reconciling your bank accounts and meticulously matching your bank statement transactions with those in your data.
2: Ensure you have an accurate bank statement for the reconciliation period and update your books with reconciliation entries as needed.
3: Take the latest backup of your data and update the master balance through the housekeeping option.
4: Also check in short duration.
If still issue persists, consult a CA for further assistance.
I want to add a new item or service in my transactions. What is the process for doing this?
To add a new item or service to transactions, follow these steps:
Step 1: Navigate to the Master section under the administration menu.
Step 2: Click on Add New Item.
Step 3: A new screen will open to add the item or service.
Step 4: Enter all relevant details such as the item or service name, group, unit, tax category, HSN code, prices, and other relevant information, then save it.
Step 5: After creating the item or service, you can proceed to add it to transactions.
Are there any guidelines that I need to follow while billing and shipping to different locations in sales invoice?
Yes, you can check the below points regarding billing and shipping to different location in BUSY:
1.Tax must be charges as per Option selected in GST report basis under billing and shipping window. If you have selected party master in GST report basis then tax must be charges as per party master state and in case of selecting billing shipping details then tax must be charges as per state specify in shipping details.
2.Voucher will be display in GST reports as per details selected in gst report basis under billing and shipping window.
I'm confused about how to add tax properly in the purchase invoice. Can you explain the right way?
To add tax properly in the purchase invoice, you need to select the correct tax rate and category for the item being purchased. and In the purchase voucher if you select purchase type as Local/Central Item wise then tax will apply automatically at the voucher level after entering on the Amount column. and If Define the purchase type as Central/Local Multi-rate then after defining the item name in the item body you have to press f2 then f4 or click on apply tax option for applying the tax on bill sundry.
The discount I entered in BUSY is affecting the sales amount incorrectly. What should I do to fix this?
If you're seeing discount entered in BUSY is affecting the sales amount incorrectly , please folllow below steps :
Step 1 : Check the Your Invoice , discount is appied or not .
Step 2: Check the if item wise discount is applied on each item of the invoice
Step 3: Check the Discount bill sundry configuration
Step 4 : Go to standard invoice configuration
Step 5: select the Discount amgt column from body settings and save
Step 6 : Check the invoice print preview
My party name does not contain location details. Do I need to enter location every time in invoice?
If the party does not show location details, follow these steps.
Step 1. Add the address in the Party/Account master. To do this, go to Administration, click on Masters, and select Account Master.
Step 2. Click on Modify, enter the party master, and add the address, station, and pincode.
Step 3. If you have entered the address in the party master, it will be auto-populated in the shipping details. You can change it manually if needed.
Step 4. In the transport window, you can manually add the station and pincode.
I am having issues with invoice acceptance in the BUSY system. How can I troubleshoot or resolve this?
To troubleshoot or resolve issues with invoice acceptance in the BUSY system, you can try the following steps:
Step 1. Check if the invoice is properly entered with all the required details.
Step 2. Verify if the invoice is in the correct format and meets the system requirements.
Step 3. Ensure that there are no errors or discrepancies in the invoice data.
Step 4. Restart the BUSY software and try accepting the invoice again.
Step 5. Update the software to the latest version, as newer versions may have bug fixes.
What are the different types of bills that can be created in BUSY?
There are three types of bill that can be created in BUSY such as Accounting voucher ,Inventory Voucher and Dual Voucher
An Accounting Voucher encompasses vouchers that have an impact on accounting. :
Journal Voucher, payment Voucher, Reciept voucher and contra voucher
An Inventory Voucher comprises vouchers that impact the inventory :
Production voucher, Mat. Issued and Mat. recieved Voucher
A Dual Voucher consists of vouchers that affect both Accounting and Inventory. :
Sale and Purchase Voucher, Sale return (Cr. note) and Purchase return (Dr. note) Voucher
How do I tag an expense account in a purchase voucher in BUSY?
To tag an expense account in a purchase voucher, you can specify in the item master by using these steps:
Step 1: Go to administration menu then select masters.
Step 2: Select item then click on modify and choose the expense item in which you want to tag expense account.
Step 3: After opening it at bottom select specify here option in specify purchase account field and tag the expense account then save.
Step 4: When you create a purchase voucher for that item the expense account will be debited instead of purchase account.