Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
I want the full invoice value to be reflected in my GSTR- report. However, the discounted amount is getting deducted from the taxable value. What settings should I check to fix this?
If the discount value is deducting from the taxable value you need to do settings in your discount bill sundry as follows:
Step 1: Go to administration menu
Step 2: Then click on masters
Step 3: Then click on bill sundry
Step 4: Then open the discount bill sundry from modify or list button
Step 5: Afterwards select adjust in sale or purchase amount option as N then select specify account here and tag discount account in account head to post option and save
I am trying to modify a sales invoice but it is getting deleted instead of updating. How can I edit a saved sales invoice?
If you have deleted the sales invoices instead of modifying them then you are required to add the invoice again or can restore the backup if you have before deleting the invoice. Further, to modify the sales invoice in BUSY, follow these steps:
Step 1: Take the latest backup of data.
Step 2: Go to the transaction section then click on sales voucher type
Step 3: Select the modify option then access the required invoice in modify mode.
Step 4: Now, update the necessary details and save the invoice.
I am seeing an error message about IGST when making a bill for a party in the same state. How do I fix this?
If you are making a voucher for a party in the same state then you should apply local tax instead of central tax. To fix the error message of invalid tax, follow these steps:
Step 1: Go to transaction section then select the required voucher
Step 2: Click on add then specify the voucher number, series, voucher date, select local sales type, party name and material center in heading.
Step 3: Now, Specify the item with its quantity and prices then apply tax and save the invoice.
The GST number is not getting captured in the invoices generated from BUSY. What settings do I need to change to fix this?
If gst number of party not showing in invoice,follow these steps
Step 1 Go to transactions
Step 2 Select sales voucher and open list
Step 3 Now open the voucher from list
Step 4 Select party and Use ALT+M and modify party,then check gstin and mention it and then save the changes
Step 5 Also if using shipping details,then check gstin in billing shipping details window and then resave the voucher
Step 6 Now again check invoice,if gstin is showing in invoice print
How can I Transport changes in the taxable amount of invoice?
To add transport charges in the taxable amount of invoice in BUSY, you need tp apply transport charges before tax by follow these steps:
Step 1: Go to transaction section then click on sales voucher.
Step 2: Choose add tab then specify the voucher series, date, number, select multi rate in sales type, party master, material center in header part.
Step 3: Update the item details with price and quantity then apply transport charges in bill sundry.
Step 4: Afterward, Apply tax in bill sundry then save the voucher.
How do I create invoices, sales orders, purchase orders in BUSY?
To create Invoices, Sales Order & Purchase Order can follow these steps:
Step 1: Go to Administration and click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here, you will find an option called "Enable Order Processing" click on the check box to turn it on and save.
Step 4: Now, go to the Transaction menu and select Sales / Sales Order / Purchase Order.
Step 5: Click on Add and fill all the required details such as Date, Voucher no. Items, etc.
How do I add descriptions, item details, etc., for my bills/invoices so they show up correctly in reports?
add descriptions, item details, etc., for my bills/invoicesin BUSY, you can follow these steps:
Step 1: Go to the Transaction menu and choose the voucher type that you want to Add or Modify , such as Sales, Purchase, etc.
Step 2: Click on Add and open the voucher that you want to add or change .
Step 3: Add relavant information in entry like vouxcher no, date, party details , item details relavant fields.
Step 4: Make the necessary changes and save them again.
If billing party and shipping party are from different states, how does it impact GST calculations in BUSY?
If the billing party and shipping party are from different
states, it cannot impact GST calculations but it can impact the itc in software
The GST input credit will depend on which party will claim the input credit based on the party master details and the billing/shipping details
If you have specified GST reports basis to as per party master then itc will be claimed by the billing party
and if you have specified billing/shipping details in GST reports basis then itc will be claimed by shipping party
I need help understanding how to do billing properly in this software. Can you explain the billing process?
To do the proper billing in the software in BUSY then check the below steps.
Step 1: You have to properly create the account master and item master.
Step 2: Make sure you have properly used the sale purc type as per the local,central or export with correct tax rate.
Step 3: Ensure that tax rate has been properly configured in the item master.
Step 4: Ensure that correct bill sundry configured and applied in the voucher.
Additionally, you can view the BUSY document or videos from the help menu.
I have a battery with a different serial number than the entered in purchase. How do I update it?
To update the battery's serial number which is different updated in the purchase voucher, you need to modify the purchase voucher by following these steps:
Step 1: Go to transactions menu then select purchase voucher and click on modify.
Step 2: Enter the voucher series and number then open it. If not know the voucher number then open the purchase voucher list.
Step 3: After opening it enter on the unit then serial number window will appear in which you update the serial number then save changes.