Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher series configuration
Will changing special characters in existing invoice numbers impact the invoices already generated?
To changing Invoice Numbering in BUSY, You can follow the given steps :
Step 1. Go to Administration menu and then click on Configuration
Step 2. Select Voucher Series Configuration and select voucher series
Step 3. Click on Voucher Numbering and then select Voucher Numbering type, The options in the list are:
Step 4. Then select Voucher Numbering type, The options in the list are:
·Automatic
·Manual
·Not Required
Step 5. If you add Special character in numbering then at the time of saving numbering the given window will be appear:
Re-Numbering all voucher for the series
Step 6. click on NO if you don't wants to impact existing voucher numbering.
Important Note : Took the backup first before changing voucher numbering.
If you configure a voucher series for a voucher type for which there are existing vouchers, then the renumbering of vouchers can disturb the existing voucher numbering. Thus, you should avoid configuring the voucher series for existing vouchers.
If Still the issue persists, contact To Our 24*7 Centralized customer support on 8282828282 or 1140964096 & For further assistance You Can Also Mail us on Support@busy.in
Restoring deleted vouchers and fixing voucher numbering?
If any voucher is deleted and you want to fix the voucher numbering also, then follow the given steps
Step 1 Take the back up of BUSY software data
Step 2 Go on administration
Step 3 Click on configuration
Step 4 Click on Features options
Step 5 Click on general and check Audit trial, show user details in voucher master, User activity log must be enabled
Step 6 Go on display
Step 7 Click on checklist then user activity log
Step 8 Find here delete work in action column and check which voucher is deleted
Step 9 After find details re enter the same voucher
Step 10 To fixing the same voucher number go on administration
Step 11 Click on configuration
Step 12 Click on voucher series configuration
Step 13 Click on transaction type and select series
Step 14 Click on voucher numbering
Step 15 Select here numbering type MANUAL and enter the transaction and mention voucher number manually
Step 16 After enter transaction do this option automatic
Step 17 At time of doing voucher numbering automatic it will ask for renumber, select click there NO
How can I add some code with billing number in BUSY?
To add some code with billing number in BUSY,it is possible through Voucher numbering. you can specify code manually during voucher entry in the field of voucher no.and if want automatic then you have to use Automatic voucher numbering feature and for this you can follow some steps:
Step 1: Go to administration and then click on configuration.
Step 2: Now click on Voucher series configuration and then click on required Voucher Type and then click on voucher series.
Step 3: Now click on Voucher Numbering and then Select voucher numbering type as Automatic.
Step 4: Now select Voucher Numbering Frequency and select Year Embeded as per your requirement.
Step 5: Now you can enter you code in voucher numering in Prefix or Suffix Field.
and enable other Feature as per you requirement.
Step 6: Now click on OK Option then renumber vocher window will be prompt,you have to select the No Option to not disturb your prvious voucher if exist.
Step 7: Now select your voucher and it will show you voucher numbering automatically with specify code.
What is the process for creating voucher series in BUSY?
To create a voucher series in BUSY, you can follow these steps:
Step 1: Go to Administration Menu.
Step 2: Click on Configuration option
Step 3: Click on Voucher Series Configuration option
Step 4: On voucher series Configuration window choose the voucher which you want to create or configure voucher series.
Step 5: Example you want to create voucher series for sales.
Step 6: Select sales option and click on Add New option
Step 7: voucher Series window will open give the name for series.
Step 8: Again click on sales and then click on new created voucher series.
Step 9: once you click on new created voucher series will get option to configure Voucher Numbering, Voucher Configuration, optional Fields printing masters controls
Step 10: click on Voucher Numbering for configure voucher numbering.
Step 11: Select Numbering Type Automatic, Manual, Not Required,
Step 12: Select Auto Numbering Info Renumbering Frequency, prefix suffix starting no. and click on OK.
Step 13: Click on Voucher configuration window you can select required option like item-wise description, Item-wise discount, separate billing/shipping details, auto round off. print sales invoice after saving, generate e-way bill, e-invoice after saving.
Step 14: Click on Save.
How can i configure optional field for transaction and also for printing?
To add voucher optional field in BUSY, follow these steps:
Step 1: Go again to administration section then click on configuration option.
Step 2: Choose the voucher series configuration then select the required voucher type like sales, purchase, sales return etc.
Step 3: After select the voucher type , choose its series and click on voucher configuration option appear in right side of screen.
Step 4: Specify number in No. of optional fields then click on configure tab and specify the field name, type, maintain data base field and save the configuration.
To print the optional field on print in standard format , follow these steps:
Step 1: Go again to administration section then click on configuration option.
Step 2: Select the invoice document printing then choose standard format.
Step 3: Now, select the required format and click on optional fields/transport details printing.
Step 4: Tick on optional fields required for printing and save the configuration.
Note- To configure optional fields in advance format, you can contact your local channel partner or in customer support helpline at 8282828282. Format designing and modification is a chargeable process.
How can I enter additional reference numbers, like PO number, in the invoice in BUSY?
If you want to enter any additional reference in voucher then please follow below steps:
Step 1: Go to Administration Menu
Step 2: Click on Configuration Option
Step 3: Then click on Voucher series configuration
Step 4: Then Click on Voucher and then select series
Step 5: Then click on Voucher configuration option
Step 6: In the left side of the window there is a option of Number of Optional Fields
Step 7: Mention number in field to apply this featrue in voucher (you can specify maximum 20 fields in voucher)
Step 8: Click on the Configure box.
Step 9: Specify the Field Name
Step 10: select the Field Type (You can specify the field as TEXT, NUMERIC, YES/NO, or DATE)
Step 11: If you select the NUMERIC type, then specify the number of Decimal Places for the numeric field
Step 12: Then Enable or Disable the Maintain Master Database option (If you are enable this option as YES then master values will be picked from predefined master.)
Step 13: Then save the configuration by clicking on save button
I am trying to enter zeroes as padding in voucher numbers but the system does not allow it. How can I pad voucher numbers with leading zeroes?
To enter zeroes as padding in voucher numbers. you can follow these steps:
Step1: Open your administration Option.
Step2: GO to the option called Voucher Series Configuration and click on it.
Step3: In the Voucher Series Configuration window, locate the voucher type dropdown menu and select Sales from the list.
Step4: Once you've selected the sales voucher type, find the specific series you want to configure and click on it.
Step5: In the series configuration window, you will see an option called Voucher Numbering Option. Click on it.
Step6: Within the Voucher Numbering Option window, you will find a checkbox labeled Fix Length of Numeric Part?. Check this box to enable it.
Step7: Once you've enabled the Fix Length of Numeric Part? option, you will see the Padding Details section.
Step8: In this section, you can specify the Total Length of the numeric part by entering the desired number.
Step9: Additionally, you can specify the Padding Character as Zero by entering 0 in the respective field.
Step10:And that's it! You have successfully configured the voucher series for the sales voucher type with a fixed length for the numeric part and padding character as zero.
Can I add custom fields to invoices like purchase order number?
While adding invoices in BUSY,if you wants to add purchase order number field,you can mention it in narration field and the same will be shown in print too.But you can also add optional field in invoice by following these steps
Step 1 Open your company
Step 2 Go to administartion and then go to configuration
Step 3 Select voucher series configuration and then select type of voucher like sale voucher
Step 4 After selecting voucher type,select voucher series and then on the right side select voucher configuration option
Step 5 Now vouher series conguration for sale voucher will be opened
Step 6 Now from options,Specify field as 1 for No.of optional fields and then enter and now enter field name like purchase order number,type text,decimal places and maintian database and save the window inclusing voucher series configurations
Step 7 Now when you will add sale voucher,then after selectinh details in voucher like series,date party etc.,after seleting narration,optional field purchase order number field will be opened,now you can mention details in it and proceed to add your voucher and same will also br printed in sales invoice in header
What is a compound discount in BUSY Accounting Software, and how can I use it with a plus sign?
If you want to use compound discount in BUSY please follow these steps:
Step 1: Go to administration menu Then click on configuration button
Step 2: Click on features and options
Step 3: Click on inventory tab
Step 4: Select item-wise discount type as compound discount
Step 5: Save the changes
Step 6: Go to administration menu again
Step 7: Now Click on configuration sub menu
Step 8: Click on voucher series configuration
Step 9: Select the voucher such as sale,purchase etc after that select the series
Step 10: Then click on voucher configuration
Step 11: Enable item wise discount option, Afterwards specify the discount structure as required such as compound discount percentage of price and save the changes
Step 12: Then go to transaction menu and open the invoice in which you want to apply the compound
Step 13: Afterwards while creating the invoice whenever you will press enter in item grid it will give you a prompt to apply the discount as per the structure defined by you then you can specify the plus sign after entering the discount in its field and use it accordingly as required.
How to set up invoice series for POS/scanning billing?
To configure the invoice/voucher series for POS billing, you can follow the step-by-step process outlined below:
Step 1: Administration
Step 2: Configuration
Step 3: Voucher Series Configuration
Step 4: Sales
Step 5: Add-new
Step 6: Voucher series configuration
Step 7: Configure the required elements.
Step 8: Enable Advanced POS data entry
Step 9: Define the required File-types e.g. Fixed, Variable, Semi variable etc.
Fixed: You will not be able to change the value.
Variable: The focus will be directly on the variable field.
Semi-variable: The focus will directly move to the next available variable or fixed field.
Step 10: Enable "Pick Item Names from Barcode."
Step 11: Enable "Pick Parameters from Barcode."
Step 12: Enable "Consolidate Items While Saving."
Step 13: Enable other elements like settlements, input cash tender details, bill details, etc.
Please note that in order to scan and read item barcodes in BUSY, you need to save the barcode values in the Item Alias field or Parameter barcode field. Once you've done this, you'll be able to perform barcode billing.
For further clarification, feel free to call BUSY's 24x7 support number at 8282828282.
