Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher series configuration
How can I turn on the option for PA number in the voucher optional field?
To enter or turn on PA number as optional field in BUSY, you need to follow these steps :
Step 1 : Go to administration then configuration click on voucher series configuration.
Step 2 : Select voucher type and voucher series go to voucher series configuration.
Step 3 : Enable vocuher optional field and you can enter both alphabetic and numeric PO numbers in BUSY by enabling the vocuher optional field and then mentioning the PO number in the field. It can be either numeric or text and text will work as alphanumeric then click on save button.
Step 4 : Now go to transaction and add voucher
How to send/ receive vouchers from a BUSY User to another BUSY User?
We have an option through which we can send/receive vouchers from BUSY to another BUSY customer under BLS active Licence.
Step 1: Administration>Configurations>Features & Options>General>Enable BDEP Option.
Step 2: Create BDEP ID & mention the BDEP details. ( The same should be done at the party end).
Step 3: Create the Party Account Name ,Specify his BDEP ID & verify it.( Administration>Master's>Account)
Step 4: Administration>Configurations> Voucher Series Configuration
Step 5: Select Voucher type & Series then enable the option ‘upload to BDEP after saving’ the voucher.
Step 6: When saving the voucher will ask for BDEP upload then select Yes.
Step 7: Go to Administration > Data export/import>Data export/import BDEP option
How can I configure the bill number format with prefix and suffix in BUSY?
To configure the bill number format with prefix and suffix in BUSY, you can follow these steps:
Step 1: Take the latest backup of your data.
Step 2: Go to Administration and click on configuration.
Step 3: Choose the Voucher Series Configuration option and select the voucher type of which you want to configure the bill number format, such as sale, purchase, etc.
Step 4: Then, select the voucher series and click on Voucher Numbering.
Step 5: Choose the Numbering Type as Automatic.
Step 6: After selecting Automatic set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.
How do I correct issues with duplicate or invalid voucher numbers in BUSY?
In BUSY if the voucher numbering is automatic then voucher numbers can not be duplicated. Further if your voucher numbering is mannual then you avoice the duplicate voucher number issue by following these steps:
Step 1: Go to Administration menu and click on Configuration.
Step 2: Select Voucher Series Configuration and the choose the voucher type such as Sales, Purchase, etc.
Step 3: Select the voucher series and click on voucher numbering.
Step 4: If the Numbering Type is manual then set Duplicate Voucher Number as Don't Allow.
Note: Take latest backup of your data before make any changes in the voucher numbering.
Can I configure the software to consolidate items automatically while saving the bill?
To configure BUSY to consolidate items automatically while saving the bill, you need to follow these steps :
Step 1 :Go to administration then configuration click on features and options.
Step 2 : Go to POS tab and enable POS and click on save button.
Step 3 : Now go to administration then configuration click on voucher series configuration
Step 4 : Select voucher type and voucher series and go to voucher configuration and enable advanced POS data entry
Step 5 : Click on configure advanced POS options tab and enable consolidate item while saving and click on save button and again to click on save button.
How can I show quantity discount or waste discount on the item structure?
To show quantity discount or waste discount on the item structure in BUSY for that, you need to follow these steps :
Step 1: Go to administration then Configurations menu
Step 2: Select voucher series configuration.
Step 3: Select the Voucher Type and voucher series go to voucher configuration.
Step 4: Enable item wise discount and add new structure by press F3 key select compound discount and configure quantity and waste discount and click on save button.
Step 5: Now in administration go to masters
Step 6: Select item click on modify and specify sale discount structure.
Step 7: Now in voucher apply different discount for each items.
What is the process for handling sales returns and the related voucher numbering?
You can handle voucher numbers of vouchers by configuring the voucher numbering by following these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration and select the voucher type of that you want to enable voucher numbering for, such as sales, sales return, etc.
Step 3: Then, select the voucher series and click on Voucher Numbering.
Step 4: Choose the Numbering Type as either Automatic or Manual.
Step 5: For automatic set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.
Note: Take backup of your data before making any changes.
Can we give different discounts for each Item in a single voucher?
We can use the Item-wise discount option, if we enter multiple items in a voucher and each item has a different discount.
To give different discounts for each Item in a single voucher follow the below steps:
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type & series and click on Voucher Configuration.
Step 3: Select Y on Item-wise Discount.
Step 4: After enabled that a option will be highlighted by the name of “Specify Discount Structure”
Step 5: In that field we can select the structure as per the requirement i.e, Percentage, Per main unit, Absolute amount etc.
What should I do if the item description is not picking automatically?
If item description is not picking automatically in BUSY For that you need to follow these steps :
Step 1: Go to administration menu then click on configuration and go to voucher series configuration.
Step 2: Then select voucher type and voucher series and go to voucher configuration.
Step 3: Enable item wise description and in below Set as Y to pick item description through F4 and click on ok and save button.
Step 4: Go to transactions menu add voucher for first time add manually item description and save the voucher.When you create voucher next you can pick item description multiple times without typing it repeatedly.
Is there any option to show sundry debtors only while doing sales.
In BUSY there is no restriction for showing account masters while doing transaction, in Sales we can pass transaction with a creditor also. But if still someone wants, in sales only sundry debtor’s master should show then they can configure the same from Filter value for Party dropdown
To show sundry debtors only while doing sales follow the below steps:
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type & series and click on Voucher Configuration.
Step 3: Select Y on “Filter value for Party dropdown” and write the Group name in the given field and save.