Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher series configuration
How do I configure voucher numbering to be yearly or renumbered in BUSY?
To configure voucher numbering with yearly renumbered frequency in BUSY, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type of that you want to enable voucher numbering for, such as sale, purchase, etc.
Step 3: Then, select the voucher series and click on Voucher Numbering.
Step 4: Choose the Numbering Type as Automatic.
Step 5: Set Renumbering Frequency as yearly and cancset the prefix, suffix, and Starting No. as per your needs then save.
Note: Make sure to take latest backup before make any changes.
How can i create a bill to ship to sale invoice in BUSY?
You can create a bill to ship to sale invoice in BUSY through the option of billing shipping window by following below steps:
Step1: Go to Administration menu and then click on configuration option
Step2: Now click on voucher series configuration option and then select invoice and series
Step3: Then click on voucher configuration option and enable separate billing shipping detail option as Y and save the configuration by click on save button
Step4: Now you can create invoice and after party name billing shipping detail window will appear and here you are specify ship to details and save the invoice
Why is the PO number being shown as numeric instead of alphanumeric?
To enter PO number as optional field as alphanumeric in BUSY, you need to follow these steps :
Step 1 : Go to administration then configuration click on voucher series configuration.
Step 2 : Select voucher type and voucher series go to voucher series configuration.
Step 3 : Enable vocuher optional field and you can enter both alphabetic and numeric PO numbers in BUSY by enabling the vocuher optional field and then mentioning the PO number in the field. It will be text will work as alphanumeric then click on save button.
Step 4 : Now go to transaction and add voucher
Generate invoice where billing party is in one state but shipping address is in another. What to do?
To generate an invoice where the billing party is in one state but the shipping address is in another, follow these steps:
Step 1: Go to the Administration menu.
Step 2: Click on Configuration and then select Voucher Series Configuration.
Step 3: Choose the voucher type and series in which you want to enable billing/shipping address.
Step 4: Enable the separate billing and shipping details option, then save it successfully.
Step 5: Open the voucher, and after entering the party name in the voucher, enable the billing/shipping details option and fill it accordingly.
What is the reason if voucher number is not showing while creating invoice and how to resolved it?
If voucher number is not showing while creating invoice in BUSY it means voucher numbering is selected as not required so we need to check its configuration so please follow these steps to resolved it:
Step 1: Take a backup of your data then Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on voucher series configuration
Step 4: Then select the voucher such as sale,purchase etc
Step 5: Then select the series name
Step 6: Then click on voucher numbering button
Step 7: Afterwards select the numbering type as manual or automatic as required and save the changes
Can I have separate columns for CGST and SGST in my sales invoice? How can I do that?
Yes, you can have separate columns for CGST and SGST in your sales invoice in BUSY, you need to follow these steps :
Step 1 : Go to administration then configuration click on voucher series configuration.
Step 2 : Select voucher type as sales and voucher series now go to voucher configuration.
Step 3 : Click on tab configure advances POS options then set sale type as item wise and click on save buton.
Step 4: Then, you can add separate tax rates for CGST and SGST and the software will automatically generate separate columns for them in your sales invoice.
Why is the Vehicle Number not auto-populated when I enter Transporter Id in sales invoice in BUSY?
When the vehicle number is not auto-populated after entering the Transporter ID in a sales invoice in BUSY, follow these steps:
Step 1: Go to Administration menu and then click on Configuration.
Step 2: Select Voucher Series Configuration and on the right side,enable the Transport Window.
Step 3: Go to Transactions menu and add the voucher for which you have enabled the transportation window.
Step 4: Provide the Transporter ID and the vehicle number.
Step 5: After saving the voucher, if the user adds another voucher, the vehicle number will be automatically displayed when entering the Transporter ID.
Where can I find the settlement window to enter direct transactions for payments received for an invoice?
To find the settlement window to enter direct transactions for payments received for an invoice in BUSY, you need to follow these steps :
Step 1 : Go to Administration then Configurations
Step 2 : Click on voucher series configuration and select voucher type and voucher series
Step 3 : Go to voucher configuration and enable Settlement Details, and specify the settlement mode and create new account by press F3 key add new bank account.
Step 4 : During voucher entry, the Settlement window will pop up after saving the voucher. Settlement Details option can be used for Standard and POS.
I want to check the tax breakup for a particular invoice. How can I do that?
To check the tax breakup for a particular invoice in BUSY, you can follow these steps:
Step 1: Modify the specific invoice for which you want to check the tax breakup.
Step 2: view the invoice details, including the items or services sold, quantities, prices, and the total invoice amount.
Sep 3: Look for a section on the invoice that displays the tax details or tax summary bottom of the invoice
Step 4 : Double-check that the software has accurately calculated the taxes based on the tax rates and taxable values
Step 5: Save the invoice.
Why am I not able to see the SGST and CGST column in the sale voucher?
Yes, you can have separate columns for CGST and SGST in your sales invoice in BUSY, you need to follow these steps :
Step 1 : Go to administration then configuration click on voucher series configuration.
Step 2 : Select voucher type as sales and voucher series now go to voucher configuration.
Step 3 : Click on tab configure advances POS options then set sale type as item wise and click on save buton.
Step 4: Then, you can add separate tax rates for CGST and SGST and the software will automatically generate separate columns for them in your sales invoice.