Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher series configuration
How to enable advance pos configuration in BUSY?
If you want to enable advance pos configuration in BUSY please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration
Step 3: Then click on voucher series configuration
Step 4: Then select the voucher such as sale,purchase etc and select the series name
Step 5: Then click on voucher configuration button
Step 6: After that enable advanced POS data entry option as Y to enable it
Step 7: Then click on configure advanced POS options
Step 8: Then configured it as per the requirements and save the changes
What will be the reason if the salary component is missing showing during voucher entry?
When maintaining the payroll in BUSY , then we have to mention the salary component in employee salary structure & Voucher configuration should be in systematic order.
If the salary component is missing showing during voucher entry follow the below steps:
Step 1: Enable the payroll feature from Enterprise. ( Administration>Configuration>feature & options>Enterprise)
Step 2: Create Employee >Mention the salary structure with components.
Step 3: Administration>Configuration>Voucher series configuration.
Step 4: Select Salary Voucher type & series then click on configuration option.
Step 5: Click on Configure Salary Component option & mention it Earning,Deduction,Adjustment.
What should I do if the voucher number is hidden in Stock Journal Voucher?
If the voucher number is hidden in Stock Journal Voucher in BUSY, please follow below steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type of that you want to enable voucher numbering for, Stock journal Then, select the voucher series and click on Voucher Numbering.
Step 3: Choose the Numbering Type as either Automatic or Manual. Then, set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.
Can I set an items date manually instead of it being generated automatically?
Yes, you can set an item's date manually in BUSY,please follow below steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type of that you want to enable voucher numbering for, such as sale, purchase, etc. Then, select the voucher series and click on Voucher Numbering.
Step 3: Choose the Numbering Type as either Automatic or Manual. Then, set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.
Is there an option to add a each item discount in the bill?
To add a each item discount in the bill, discount options are located in the voucher in BUSY for that, you need to follow these steps :
Step 1: Go to administration then Configurations menu
Step 2: Select voucher series configuration.
Step 3: Select the Voucher Type and voucher series go to voucher configuration.
Step 4: Enable item wise discount
Step 5: Now in administration go to masters
Step 6: Select item click on modify and specify sale discount structure.
Step 7: Now in voucher apply different discount for each items.
Ensuring sales invoices in BUSY correctly reflect ship-to address. How to configure?
To ensure sales invoices in BUSY correctly reflect ship-to addresses, need to follow below steps:
Step 1: you need to configure it, by Go to Administration, then Configuration,
Step 2: then Voucher Series Configuration. After that, select the sales voucher in that you need to select the series.
Step 3: After selecting series, click on the voucher configuration option,
Step 4: and then you will find the option of separate billing and shipping details as Y, to correctly reflect ship-to address in BUSY.
My e-invoice shows different invoice number compared to the invoice number in BUSY. Why is there a mismatch? How can I align it?
If Your Einvoice Voucher number showing different from BUSY Voucher
number and you need to align it then You have to follow the steps
Step1 make sure Einvoice generated from BUSY
Step2 If E invoice generated from BUSY then Go to the administration menu
Step3 Configuration and click Voucher series configuration
Step4 Select sale invoice and Series
Step5 select voucher numbering and make it manual
Step6 then open voucher in modify mode and change voucher Number
manually as per the Voucher number mentioned in einvoice in portal
Can I create multiple series for my sales and purchases in BUSY? How can I select a specific series while making a bill?
Yes, you can create multiple series for your sales and purchases invoice in BUSY for that, you need to follow these steps :
Step 1 : Go to administration then configuration
Step 2 : Voucher series configuration and select voucher type sales and purchases and click on add new to create new voucher series.
Step 3 : To select a specific series while making a bill, go to transactions sales and purchases and click on add
Step 4 : Then series and select the desired series from the drop-down menu.
While creating a sales invoice showing a message of data entry with this account XYZ is not allowed in this voucher series.
Master controls
Through this feature we can allow or disallow masters or a group of masters for being used in particular series.
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type & series
Step 3: Click on master controls option
Step 4: Check master controls of party master.
Step 5: If you want to allow all masters to be used in this series then untick that option and save.
Step 6: Now you are able to do transactions with all party masters in this series.
Can the unnecessary item or description in the purchase voucher be removed and how item description can be configured?
Yes, unnecessary items or descriptions in the purchase voucher can be removed.
Step 1 : When you add purchase voucher put cursor on item name want to remove then press F9 key to delete that item from that voucher or remove item desciption too.
Step 2 : To configure item description go to administration then configuration click on voucher series configuration then select voucher type as purchase and select voucher series then go to voucher configuration and enable item wise description configure it and click on save button.