Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher series configuration
How do I correctly configure receipts for UPI, card, bank transfer etc?
To configure the settlement details entry like UPI, card, cash, etc. for a sales entry, you can follow these steps:
Step 1: Administration
Step 2: Configuration
Step 3: Voucher Series Configuration
Step 4: Sales, then select Voucher Series.
Step 5: "Enable the Settlement Details"
Step 6: Allow the required settlement modes and tag the respective account heads,
e.g., Cash A/C for a cash settlement and
SBI Bank A/c for a card settlement mode.
SBI Bank A/c for UPI
Step 7: Change the settlement mode caption name if required.
Step 8: Enable "Enforce full adjustment of amount" if required.
Step 9: Define the default settlement mode.
Step 10: Enable "Post settlement data along with party data" to post the amount to the party ledger.
Step 11: OK
Please note that the settlement entry configuration is available for both standard and POS.
For more doubts or clarification, you can call the BUSY help desk at 8282828282.
Can you show me how to configure POS entry using barcodes?
To configure POS entry using barcodes in BUSY, please follow below steps:
Step 1: Go to Administration menu and then select Configuration tab
Step 3: And then seelct Voucher Series Configuration and then select Sales
Step 5: and select Add-new and agai click on the Voucher series configuration
Step 6: Here,Configure the required elements.And Enable Advanced POS data entry.
Step 9: Now,Define the required File-types e.g. Fixed, Variable, Semi variable etc.
Fixed: You will not be able to change the value. Variable: The focus will be directly on the variable field.
Semi-variable: The focus will directly move to the next available variable or fixed field.
Step 10:And then Enable Pick Item Names from Barcode. option.
Step 12: And also Enable Consolidate Items While Saving. option.
Step 13: To scan and read item barcodes in BUSY, you need to save the barcode values in the Item Alias field or Parameter barcode field.
How to enable auto round off feature in BUSY?
If you want to enable auto round off feature in BUSY please follow these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: Click on voucher series configuration then select the voucher such as sale,purchase etc and then select the series name
Step 3: Then click on voucher configuration button and then select auto round off final amount option as Y to enable it
Step 4: Click on configure button available at his right
Step 5: Select round off mode as automatic for default and mention round off + in upper bill sundry and round off - in lower bill sundry
Step 6: Select Rounding off nearest to 1 and select other options as required then press ok button and then save the changes
Step 7: Then go to transactions menu and whenever you will create a new bill it will automatically round off according to the amount
I'm not able to see the item description field in sale returns in BUSY how can I get it?
To enable item wise description in sales return credit note voucher,follow these steps
Step 1 Open your company
Step 2 Go to administartion and then go to configuration
Step 3 Select voucher series configuration and then select type of voucher sales return voucher
Step 4 After selecting voucher type,select voucher series and then on the right side select voucher configuration option
Step 5 Now voucher series conguration for sales return voucher will be opened
Step 6 Now from options,enable item wise description and select number of lines for item description
Step 7 Now save the configuration
Step 8 Now when you will add sales return voucher,then after selectin details in voucher like series,date party etc.when you will select items in voucher,then item wise description window will be opened,then you specify description and proceed to save voucher and the same will also is printed in sales return invoice in standard format under item details
Can I automatically create a receipt voucher at the time of sale? If yes, how can I do that?
No, there is no provision to create receipt voucher automatically at the of sale. However you can adjust the payment if received at the time of sale by using the settlement feature. To configure this follow the below steps:
Step 1: Go to administration menu then click on configuration sub menu.
Step 2: Select voucher series configuration and choose the voucher type such as sales, purchase, etc.
Step 3: Choose the voucher series and click on voucher configuration.
Step 4: Here, set Y on enable settlement details option then click on configure button.
Step 5: Tick on cash and other modes then specify the cash and bank account and in bottom set Y on post settlement data along with party data then save.
Step 6: After that when you create bill a window will appear of settlement in them you can adjust the bill value in cash and in other modes.
How can I view the details of cash settlement in my billing report?
To view the details of cash settlement in your billing report on BUSY Accounting software, you need to enable the Settlement Details option , follow the steps below:
Step 1: Go to administration then click on configuration menu
Step 2: Then choose voucher series configuration and select sales and then series and
Steo 3: Now click on voucher configuration tab and speciy Y to enable settlement details and then click on configure tab.
Step 5: Then tick required settlement mode and specify the acocunts, then save the configuration by selecting save option.
Step 6: After that go to transaction menu then click on sales voucher.
Step 7: Then click on add tab and create the invoice with all necessary details.
Step 8: After that at the time of saving voucher a window will appear allowing you to specify settlement amount in approriate settlement mode then press ok and save the voucher.
I want to enable voucher series in BUSY but don't see the option. Why is it missing and how can I enable it?
Reasons why you are not able to view the voucher series configuration in BUSY.
1.User Permission: If you are logged in with the sub user and you do not have the rights to access the voucher series configuration in that case you will not be able to access this feature.
For resolving the problem of not able to view the feature of voucher series configuration need to follow given steps
Step 1:Login company with super user credentials and Go to administration menu.
Step 2:From administration menu select users option.
Step 3:Then select modify from it after that modify user window will open.
Step 4:In modify user window navigate to right hand side you will find option of menu rights.
Step 5:From menu rights option make sure that you have mark tick on voucher series configuration.
Step 6:Lastly click on save button.
why am i not able to view the feature of voucher series configuration and how to resolve it.
Reasons why you are not able to view the voucher series configuration in BUSY.
1.User Permission: If you are logged in with the sub user and you do not have the rights to access the voucher series configuration in that case you will not be able to access this feature.
For resolving the problem of not able to view the feature of voucher series configuration need to follow given steps
Step 1:Login company with super user credentials and Go to administration menu.
Step 2:From administration menu select users option.
Step 3:Then select modify from it after that modify user window will open.
Step 4:In modify user window navigate to right hand side you will find option of menu rights.
Step 5:From menu rights option make sure that you have mark tick on voucher series configuration.
Step 6:Lastly click on save button.
How do I add product description and HSN code while generating invoices in BUSY?
You can specify hsn code in item master and you can use item description option to mention product description
Follow these steps to specify the hsn code
Step 1: Go to administration menu
Step 2: Then click on masters
Step 3: Then click on item
Step 4: Then open the item master
Step 5: Then specify hsn code in item master and save it
To use product description feature follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration option
Step 3: Then click on voucher series configuration button
Step 4: Then select an invoice in which you want to use item description
Step 5: Then select the series and click on voucher configuration button
Step 6: Then enable item wise description as yes then specify number of description and save it
Can i adust the receipt amount at the time of invoice creation in BUSY?
To adjust receipt amout at the time of invoice creation in BUSY, you can use the settlement feature. Further, you can follow the steps to enable settlement feature in BUSY:
Step 1: Go to administration then click on configuration menu
Step 2: Choose voucher series configuration and select required voucher type.
Step 3: Now, select the series and click on voucher configuration that appeat in right sde of screen.
Step 4: Speciy Y to enable settlement details and then click on configure tab.
Step 5: Tick required settlement mode and update the acocunts then save the configuration.
Step 6: After made the settlement configuration, Go to transaction section then choose the required voucher entry.
Step 7: Click on add tab then create the invoice with all necessary details.
Step 8: A settlement window will appear where you can adjust the amount in approriate settlement mode then save the voucher.
