Frequently Asked
Questions
Find Solutions to Common Issues Related to features - accounts
Why was the category option installed, and what is it for?
In BUSY you can also user Account Category Option, by using this you can create multiple account category you can follow these steps:
Step 1: go to the Administration tab on the top menu bar and click on Configurations.
Step 2: Select Features / Options and click on Accounts.
Step 3: Here you will find a feaure with named Maintain Account Category, jusk click on check box to turn it on and can mention caption as needed.
Step 4: Now, when you create an expense master, you can create Account Category and tag into that master and categorize your expense accordingly.
For Item Category Option, Pls Follow Below Steps:
Step 1: Administration
Step 2: Configuration
Step 3: Features & Options
Step 4: Inventory
Step 5: Enable the Item Category Option
Step 6: Open the Item master
Step 7 : Press F3 & Create Item Category
Step 8: Add it through custom column in inventory Reports
What steps should I follow to reconcile accounts in BUSY?
BUSY has a "Ledger Reconciliation" feature that helps you to match your ledger entries with your books. You can use this feature to verify the accuracy and completeness of your accounting records. To use this feature can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Ledger Reconciliation option. Just click on the checkbox to turn it on.
Step 3: To open your ledger, press ALT+L and choose the account ledger that you want to reconcile.
Step 4: Enter the date range for the reconciliation and select Y for Enable Reconciliation.
Step 5: In the report, you can press F4 to reconcile each entry. You can also add remarks if needed.
How to configure multiple currencies and exchange rates in BUSY?
To enable Multi Currency feature in BUSY. follow the steps given below:
Step 1 : Go to Administration, then Configuration, then Features / Options. Click on Accounts
Step 2 : Enable the Multi Currency feature and specify the Currency Con Decimal Places and Save
Step 3 : Go to Administration, then Masters, Add the Alternate Currency ($, £ and € are added by default)
Step 4 : Go to Administration, Open Account Masters and enable Multi Currency option in required masters,
Step 5 : Go to Transactions, Add the Vouchers, Multi Currency window appears in the header, Select the Currency and enter the Exchange Rate details
(This window does not appear if user select the item wise Sales & Purchase Type in Dual Voucher)
Step 6 : Go to Display, then Accounts Books, then Accounts Legder, Click on Account-Wise, Select the MultiCurrency option to view the report.
I want to analyze my accounts receivable aging report. What steps do I need to take?
To analyze your accounts receivable aging report, you need to follow these steps:
Step 1. Access your accounting software or system.
Step 2. Locate the option or menu for generating reports.
Step 3. Look for the accounts receivable aging report or a similar report.
Step 4. Select the desired date range for the report.
Step 5. Run the report to generate the aging analysis.
Step 6. Review the report to analyze the aging of your accounts receivable.
Step 7. Pay attention to the different aging periods, such as 30 days, 60 days, 90 days, etc.
Step 8. Identify any overdue or outstanding invoices.
Step 9. Analyze the total amounts owed by each customer or debtor.
Step 10. Use this information to assess the status of your accounts receivable and take appropriate actions, such as following up on overdue payments or implementing collection strategies.
How can I reconcile multiple vouchers together in BUSY?
BUSY has a "Ledger Reconciliationfeature that helps you to match your ledger entries with your books. You can use this feature to verify the accuracy and completeness of your accounting records. To use this feature can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Ledger Reconciliation option. Just click on the checkbox to turn it on.
Step 3: To open your ledger, press ALT+L and choose the account ledger that you want to reconcile.
Step 4: Enter the date range for the reconciliation and select Y for Enable Reconciliation.
Step 5: In the report, you can press F4 to reconcile each entry. You can also add remarks if needed.
How do I handle foreign currency transactions in BUSY?
To handle foreign currency transactions in BUSY, you can use Multi Currency feature.
To set it up you can follow these steps:
Step 1: Go to the Administration tab and click on Configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab.
Step 3: Here, you will find the Multi Currency option. Just click on the checkbox to turn it on.
Step 4: Next, when you create accounts set Y on Multi Currency.
Step 5: Now, you can record sales, purchases, receipts, payments, and other vouchers in any currency and convert them to your base currency automatically according to the conversion rate.
Step 6: You can track reports and statements in any currencies under the Display menu
Step 7: You can also track forex gain or loss due to currency differences & exchange rate fluctuations.
How do I setup cheque printing configuration in BUSY?
If you want to configure the cheque format in BUSY, you can follow these steps:
Step 1: First, you need to enable the cheque printing feature by going to the Administration tab on the top menu bar and clicking on Configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Cheque Printing option. Just click on the checkbox to turn it on.
Step 3: After enabling it, go back to the Configurations tab and click on Cheque Printing. This will open a window where you can add and configure your cheque format as per your cheque size and layout.
If you need any assistance you can contact to your authorized channel partner or reach out to us on our 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.
Why is my cheque printing not showing on paper?
If you are facing issues with cheque printing not showing on paper in BUSY, you can follow the below steps to fix it:
Step 1: Check if the cheque printing format is defined within the Bank master or not. To check this, follow the below steps:
1. Go to the Administration menu.
2. Click on Master and then select the ModiFinancial Year option.
3. Open the bank master and check if the Enable Cheque Printing option is enabled. If not, enable it from there.
4. Define the Cheque printing format there.
Step 2: Navigate to the Administration menu.
Step 3: Click on the Configuration option.
Step 4: Select the Cheque Printing option from there and click on the Cheque Printing Format.
Step 5: Click on the Configure Format, then the Configure Cheque option and save the format.
Once you have completed these steps, the cheque should start to show on the print.
How can i enable cheque printing in BUSY?
If you want to configure the cheque format in BUSY, you can follow these steps:
Step 1: First, you need to enable the cheque printing feature by going to the Administration tab on the top menu bar and clicking on Configurations.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Cheque Printing option. Just click on the checkbox to turn it on.
Step 3: After enabling it, go back to the Configurations tab and click on Cheque Printing. This will open a window where you can add and configure your cheque format as per your cheque size and layout.
If you need any assistance you can contact to your authorized channel partner or reach out to us on our 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.
I want to use multiple currencies for my transactions. How can I enable that feature?
To enable the multi-currency feature in BUSY, you need to follow these steps :
Step 1 : Open BUSY company in which you want to enable multi currency feature
Step 2 : Go to Administration menu then click Configurations
Step 3 : Select Features and Options then click on Accounts tab
Step 4 : Now enable Multi currency feature and add currency conversion decimal places and save.
Step 5 : Now go to administration then master
Step 6 : Go to Currency add details in Currency master and conversion rate in Currency conversion
Step 7 : Now select account on modify mode and enable multi-currency option in Party Account Master
Step 8 : Go to transactions select sale type as export then select party account name and define the multi curreny as need in the voucher and enter all necessary details in voucher and click on save button.
