Frequently Asked
Questions

Q: Can i specify different date for my stock while entering voucher?

Yes you can specify the stock updation date different from voucher date in BUSY by following these steps: Step 1: Go to administration section then click on configuration option and select features and option tab. Step 2: Now, Choose inventory tab then enable separate stock updation date in dual vouchers Step 3: Save the changes Step 4: Now go to transactions menu then open the voucher such as sale,purchase etc Step 5: Afterwards open the voucher and press enter after specifying the date Step 6: You can enter the stock updation date in the given field and do the entry accordingly

Q: How to assign customers to pricing groups in BUSY?

In BUSY, We have option that we can use party wise price structure. Pls Follow the Below Steps for Party Wise Discount Structure : Step 1: Administration Step 2: Configuration Step 3: Features and Options Step 4: Inventory Step 5: Click on Items pricing mode in Voucher option Step 6: Select Party item wise price and discount structure with mode Party Group Item Wise. Step 7: Administration Step 8: Configuration Step 9: Party-Item price structure Step 10: Select Party and Items then specifythe discount and Item prices if required Step 11: During Voucher Entry, As per the party item price will auto pick and reflect in invoice.

Q: How to SpeciFinancial Year Price on the Basis of Party+Item+location how to do?

To speciFinancial Year the price on the basis of party, item, and location, you need to follow the below steps: Step 1: If users do not need to maintain Qty due to service industries, they are advised to use Scheme and use Qty as a location code. Step 2: Go to Administration, then select Configuration, then select Features and Options, then select Inventory. Step 3: then select item pricing mode in vouchers, then select party-item-wise price/discount structure, and select the mixed mode. Step 4: Here you can speciFinancial Year the price on the basis of party, item, and location.

Q: How to manage inventory and stock items in BUSY Accounting?

In BUSY , you can efficiently maintain and track your stock and inventory at a secondary level by using the versatile features of parameters, batch-wise management, serial number-wise management and MRP details. Please Follow the Below Steps : Step 1: Go to Administration menu and then Configuration tab Step 2: Select Features and Options and choose Inventory tab. Step 3: Enable the inventory maintenance feature according to the business segment, we can also search the option through F3 shortcut key. Step 4: Enable the same for individual items. Step 5: Enter Sale/Purchase transactions Step 6: View inventory reports from Display

Q: How do I record opening balances for parties in BUSY

To record opening balances for parties in BUSY, you can follow these steps: 1. Open BUSY software and go to the "Accountsmenu. 2. Select "Ledgersand then choose the party ledger for which you want to record the opening balance. 3. Click on the "Opening Balancebutton or option. 4. Enter the opening balance amount and the effective date. 5. Save the changes and close the ledger. Please note that the exact steps may vary slightly depending on the version of BUSY software you are using. It is recommended to refer to the BUSY user manual or contact their support for detailed instructions.

Q: How can I record the cost of materials in BUSY?

In BUSY the cost of items calculates automatically based on the transactions you have record and stock valuation method. To check which stock valuation method is selected in company, you need to follow these steps: Step 1: Go to Administration menu then click on Configuration. Step 2: Select Features / Options and click on Inventory tab. Step 3: Here you will see an option called Stock Val. Method in that you can check which method is selected. Note: If you want to change the stock valuation menthod then first you need to take backup of data before doing this.

Q: How do I check if the calculate sales price from purchase price feature is working properly after configuration?

If the feature calculate sales price from purchase price is not working then check the below steps. Step 1: Make sure to enter the purchase voucher as if there is no purchase voucher then this feature will not work. Step 2: The sales price calculation should be proper either in item master or in purchase voucher if you tick the option show sales price at the time of voucher saving from the inventory. Step 3: Make sure to check the date in which you are passing the sales voucher as it should be after the purchase voucher date.

Q: I have enabled date-wise pricing but the sales price is not updating. How can I fix this?

Steps to follow for enabling date wise item pricing in BUSY. Step 1: Go to administration menu and select configuration from it. Step 2: Then select feature and option and click on inventory tab. Step 3: Under inventory select date wise pricing option and then click on save button. Step 4: Go to administration menu and select masters. Step 5: Under masters select items then make sure to enable date wise pricing and mention the date wise price in cofiguration window. Step 6: Now when you add voucher it would auto pick price from date as mentioned in masters.

Q: I want to maintain stock serial number wise. How can I do this in BUSY?

To maintain stock serial no. wise in BUSY follow below steps: Step 1: Go to administration menu and select configuration option. Step 2: Then select feature and option and click on inventory tab. Step 3: Under inventory tab mention tick on serial no wise details. Step 4: Then go to administration menu and select masters option. Step 5: Then select item masters and open item in modify mode. Step 6: Make sure to mention Y on serial no wise details and click on save button. Step 7: Now you can enter voucher like sale purchase and maintain serial no details in it.

Q: What are the steps to create a sales quotation for a customer in BUSY?

To create the sales quotation for the customer then check the below steps. Step 1: Click on Administration Step 2: Then Configuration Step 3: Then Features and Options Step 4: Then Inventory Step 5: Enable the Sales Quotation Option Step 6: Then go to the Transactions Step 7: ThenSales Quotation Step 8: Then Add Step 9: Mention the required details of the customer and Items then save it. Step 10: Adjust in the Sales Voucher through F11 Shortcut Key. Note : Party Name should be same for adjusting the Quotation in the Sales Voucher.

Find Solutions to Common Issues Related to features - inventory other features

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

Can i specify different date for my stock while entering voucher?

Yes you can specify the stock updation date different from voucher date in BUSY by following these steps:
Step 1: Go to administration section then click on configuration option and select features and option tab.
Step 2: Now, Choose inventory tab then enable  separate stock updation date in dual vouchers
Step 3: Save the changes
Step 4: Now go to transactions menu then open the voucher such as sale,purchase etc
Step 5: Afterwards open the voucher and press enter after specifying the date
Step 6: You can enter the stock updation date in the given field and do the entry accordingly

How to assign customers to pricing groups in BUSY?

In BUSY, We have option that we can use party wise price structure.
Pls Follow the Below Steps for Party Wise Discount Structure :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select Party item wise price and discount structure with mode Party Group Item Wise.
Step 7: Administration
Step 8: Configuration
Step 9: Party-Item price structure
Step 10: Select Party and Items then specifythe discount and Item prices if required 
Step 11: During Voucher Entry, As per the party item price will auto pick and reflect in invoice.

How to SpeciFinancial Year Price on the Basis of Party+Item+location how to do?

To speciFinancial Year the price on the basis of party, item, and location, you need to follow the below steps:
Step 1: If users do not need to maintain Qty due to service industries, they are advised to use Scheme and use Qty as a location code.
Step 2: Go to Administration, then select Configuration, then select Features and Options, then select Inventory.
Step 3: then select item pricing mode in vouchers, then select party-item-wise price/discount structure, and select the mixed mode.
Step 4: Here you can speciFinancial Year the price on the basis of party, item, and location.

How to manage inventory and stock items in BUSY Accounting?

In BUSY , you can efficiently maintain and track your stock and inventory at a secondary level by using the versatile features of parameters, batch-wise management, serial number-wise management and MRP details.
Please Follow the Below Steps :
Step 1: Go to Administration menu and then Configuration tab
Step 2: Select Features and Options and choose Inventory tab.
Step 3: Enable the inventory maintenance feature according to the business segment, we can also search the option through F3 shortcut key.
Step 4: Enable the same for individual items. 
Step 5: Enter Sale/Purchase transactions 
Step 6: View inventory reports from Display

How do I record opening balances for parties in BUSY

To record opening balances for parties in BUSY, you can follow these steps:
1. Open BUSY software and go to the "Accountsmenu.
2. Select "Ledgersand then choose the party ledger for which you want to record the opening balance.
3. Click on the "Opening Balancebutton or option.
4. Enter the opening balance amount and the effective date.
5. Save the changes and close the ledger.
Please note that the exact steps may vary slightly depending on the version of BUSY software you are using. It is recommended to refer to the BUSY user manual or contact their support for detailed instructions.

How can I record the cost of materials in BUSY?

In BUSY the cost of items calculates automatically based on the transactions you have record and stock valuation method. To check which stock valuation method is selected in company, you need to follow these steps:
Step 1: Go to Administration menu then click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here you will see an option called Stock Val. Method in that you can check which method is selected.
Note: If you want to change the stock valuation menthod then first you need to take backup of data before doing this.

How do I check if the calculate sales price from purchase price feature is working properly after configuration?

If the feature calculate sales price from purchase price is not working then check the below steps.
Step 1: Make sure to enter the purchase voucher as if there is no purchase voucher then this feature will not work.
Step 2: The sales price calculation should be proper either in item master or in purchase voucher if you tick the option show sales price at the time of voucher saving from the inventory.
Step 3: Make sure to check the date in which you are passing the sales voucher as it should be after the purchase voucher date.

I have enabled date-wise pricing but the sales price is not updating. How can I fix this?

Steps to follow for enabling date wise item pricing in BUSY.
Step 1: Go to administration menu and select configuration from it.
Step 2: Then select feature and option and click on inventory tab. 
Step 3: Under inventory select date wise pricing option and then click on save button.
Step 4: Go to administration menu and select masters.
Step 5: Under masters select items then make sure to enable date wise pricing and mention the date wise price in cofiguration window. 
Step 6: Now when you add voucher it would auto pick price from date as mentioned in masters.

I want to maintain stock serial number wise. How can I do this in BUSY?

To maintain stock serial no. wise in BUSY follow below steps:
Step 1: Go to administration menu and select configuration option.
Step 2: Then select feature and option and click on inventory tab.
Step 3: Under inventory tab mention tick on serial no wise details.
Step 4: Then go to administration menu and select masters option.
Step 5: Then select item masters and open item in modify mode.
Step 6: Make sure to mention Y on serial no wise details and click on save button.
Step 7: Now you can enter voucher like sale purchase and maintain serial no details in it.

What are the steps to create a sales quotation for a customer in BUSY?

To create the sales quotation for the customer then check the below steps.
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Features and Options
 Step 4: Then Inventory
 Step 5: Enable the Sales Quotation Option
 Step 6: Then go to the Transactions
 Step 7: ThenSales Quotation
 Step 8: Then Add
 Step 9: Mention the required details of the customer and Items then save it.
 Step 10: Adjust in the Sales Voucher through F11 Shortcut Key. 
 Note : Party Name should be same for adjusting the Quotation in the Sales Voucher.

Frequently AskedQuestions