Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory other features
How do I set up customized pricing for different customers in BUSY?
If you want to set price structure party wise, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here you see an option called "Item Pricing Mode in Vouchers" Click on that and choose Party-Item-wise Price/Discount Structure and Select Mode as required.
Step 4: Now, go back to configuration and select Party-Item Price Structure and can select either Sale/Purchase.
Step 5: Next, you can set MRP, Price, Discount party item wise as per the requirements.
How do I generate a delivery chalan in BUSY?
To create delivery challan in BUSY, you can follow these steps:
Step 1: Go to Administration menu and click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here, you will see an option called Enable Sale/Purchase Challan. Mark the check box to turn it on and save.
Step 4: Now, Go to Transaction menu and click on Mat. Issued to party.
Step 5: Click on Add and select Type as Sale Challan, then enter all the necessary details such as Party, Item, Qty, etc and save.
I made a sale at one price but now the item master shows a different price. Why is it not updating automatically?
f you have entered a sales voucher with one price, and you later update the sales price of a particular item in its respective master, the price mentioned in the existing sales invoice will not change automatically. In such cases, you need to update the price manually in the existing voucher by follow these steps:
Step 1: Go to transaction then click on sales voucher
Step 2: Choose modify option then access the invoice in modify mode
Step 3: Now, update the required price for particular item and save the invoice.
When creating a delivery challan, how can I specify which godown to select the stock from in BUSY?
To link a delivery challan with a sales order or invoice in BUSY, you need to follow these steps:
1. Create a delivery challan from the Material Issue module.
2. In the Sales Voucher, use the F11 option to adjust the delivery challan.
3. Enter the relevant details, such as the sales order or invoice number, in the delivery challan.
4. Save the changes.
By linking the delivery challan with the sales order or invoice, you can ensure proper tracking and documentation of the sales process.
I have two orders of the same item but there is no entry for one of them and it is causing the opening balance to go negative, how can I fix this?
Orders entered by you does not effect the stock unless they are adjusted in sale voucher. Further if the stock of item is showing negative in current year opening stock balance follow below steps:
Step 1: Take a latst backup of the data.
Step 2: Then open the previous year in the company and resave that item again.
Step 3: Then go to administration menu and select change financial year option with new and change masters.
Step 4: After that completion of the process recheck the opening stock of the item.
The required fields like GRN numbers are not getting captured in the purchase vouchers. How can I add or enable these fields in the vouchers?
If you want to connect goods receipt notes with purchase vouchers then please follow
given steps
Step 1: Go to administration menu then configuration then feature options then inventory
Step 2: Then enable sale purchase challan and pass good receipt entry with
purchase challan
Step 3: Then add purchase voucher with against challan then enter party details
and narration then press F11 and adjust with pending challan so that it will
get link to GRN.
Step 4: After adjustment you cannot modify the sale challan.
The item code is not getting reflected in the invoice even though I have entered it. What is wrong?
If the item code is not getting reflected in the invoice even though you have entered it, there could be a few possible reasons for this issue you can check:
Step 1: Make sure,the item code feature should be enabled in your BUSY.
Step 2: Please check if you are picking the party item code from F4 only,
Step 3: To go to the administration and configuration then click party-wise item filter option, and check whether any item code has been specified for that party or not.
How can I maintain the sale price which has changed from some particular date?
To maintain the sale price which has changed from particular date then follow the steps.
Step 1: Click on administration and then configuration
Step 2: Then features and options and choose the inventory tab
Step 3: In the left side,enable the date wise pricing option and save it
Step 4: Again go to administration and then masters. select the item and open in modify, in the bottom click on date wise price info tab after that mention the date from which the prices has changed and sale price then save it.
How do I check purchase orders in BUSY?
Order processing in BUSY, You can follow below steps:
Enable feature:-
Step 1: Go to Administration
Step 2: Configuration
Step 3: Features / Options
Step 4: Inventory
Step 5: Click on enable order processing
Transaction:
Step 1: Transaction
Step 2: Sale Order/ Purchase order
Step 3: Add
Adjustment of order
Step 1: Transaction
Step 2: Sale /Purchase
Step 3: Add
Step 4: Use F11 key for picking pending order items
Reporting
Step 1: Display
Step 2: Order Processing
Step 3: Pending Orders
How do I check pending challans in BUSY
To view the pending challan in BUSY, you can follow these steps:
Step 1: Go to Display and click on Challan Processing.
Step 2: Select Pending Challan and can choose from the available options which are: Sales Challans, Purchase Challans, Sales Return Challans and Purchase Return Challans.
Step 3: You can also filter the report by Item-wise or Party-wise.
Step 4: Step 4: Select the Type of Entries to be Considered. You can choose from Pending or Due.
Step 5: Now, enter the date range and can view the report.