Linking E-Way Bill To VAHAN Portal - Complete Guide - Busy


Date: 29 Dec 2022

Integration of E-Way Bill With VAHAN Portal

Nowadays, Government agencies store information about citizens in a digital database. This way, they can easily verify and cross check the information they need, with minimal chance of any error or fraud. To improve the tax compliance and administration, the E-Way Bill has now been linked to the VAHAN Portal. Through this integration, users can now search for E-Way Bills by vehicle number, or verify the vehicle number mentioned in an e-way bill. The E-Way Bill system updates automatically when there is an update in the VAHAN Portal. We will discuss the integration of E-Way Bills with the VAHAN Portal in detail in this article.

What Is The VAHAN system?

VAHAN is a national registration system that serves as a central storehouse for all data pertaining to vehicles. This system gives GST-registered taxpayers who need to generate E-Way Bills (EWBs) access to a national search of the registered vehicles' digitalised data. The specifics of registered automobiles are available to taxpayers. Online, tax-payers can examine information on registered vehicles based on criteria like:

  • Registration Number

  • Chasis Number

  • Engine Number

It serves as a centralised directory for data about vehicles registered in India.

The VAHAN Portal can be used for multiple tasks, such as registration of vehicles, issuing and renewing permits, calculating and paying state road taxes, issuing and settling of challans, issuing and renewing fitness certificates etc.


Reason for E-Way Bill Integration with VAHAN Portal

Through this integration, whenever a registered GST taxpayer needs to create an e-way bill, they can verify or cross check vehicle registration number with the VAHAN Portal. Once verified, they cannot use a vehicle number for e-way bill generation that is not registered with the VAHAN Portal. Any attempt to do so will be prevented by the system. This reduces the chance of fraud, thus increasing tax compliance and assisting administration.


How Does VAHAN And E-Way Bills Integration Work?

The e-way bill portal and the E-VAHAN system are connected to check the e-way bill by vehicle number and confirm the validity/existence of the vehicle. The taxpayer must submit the vehicle number when creating e-way bills. When a vehicle number is added, the EWB system instantly verifies the car's information from the VAHAN system in the backend. The EWB will only be produced if the vehicle number is correct and registered with the system, and the taxpayer will be notified to check and, if necessary, fix it. Here are a few of the common alerts.

  • Vehicle Number Unavailability: The taxpayer is informed when a vehicle number is registered in the E-VAHAN system that the number is not present in the record. Although this number will initially be permitted on the E-Way Bill gateway, taxpayers won't be able to use it after that. This issue can be fixed by registering the car with the relevant regional transport office (RTO).

  • Vehicle Registered In More Than One RTO: The taxpayer will be notified if a vehicle number is registered in multiple RTOs. Although this number will initially be permitted on the EWB interface, taxpayers won't get used to it. This issue can be corrected by correcting the car registration information in the appropriate regional transport office (RTO). The e-way bill system status will also be updated once the vehicle details are updated in the VAHAN system. 

  • Temporary Registration: The EWB portal won't check the vehicle's information if a taxpayer is transporting goods using a vehicle with a temporary registration. In this case, the taxpayers generating the EWB should start the e-way bill with TR and insert the temporary vehicle number.

  • VAHAN provides access to details, while the EWB portal does not. If the vehicle number is present on the VAHAN system but is shown as "Not Available" on the E-Way bill portal, the taxpayer can contact the E-Way bill helpdesk and make a complaint by providing the vehicle number.


How To Check the Status Of Vehicle Registration   

You can easily check your vehicle registration status online by following the steps below. 

  • Visit the official VAHAN portal. 

  • Click on parivahan tab and click on vehicle registration status. 

  • Enter the Vehicle number 

  • Now enter the captcha code. 

  • Your status will appear on the screen. 



Government organisations are going digital to keep and use their citizens' data. E-way bills require little paperwork, facilitate efficient delivery, lower expenses, and are simple to use, making them ideal for transporters. You can avoid tiresome physical verification by ensuring that you are travelling with correct e-way bills. However, generating e-way bills can be a rather tedious task, so a software that can make it easy will prove to be very useful. You can generate E-Way Bills automatically through Busy's E-Way Bill feature. Take a 30-day free trial of Busy to see if it meets your needs.