Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
How to showing a voucher number ion invoice in the BUSY?
To show and enable the voucher numbering in the BUSY ,please follow below steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type of that you want to enable voucher numbering for, such as sale, purchase, etc. Then, select the voucher series and click on Voucher Numbering.
Step 3: Choose the Numbering Type as either Automatic or Manual. Then, set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.
How do I create and share quotations using BUSY?
create and share quotations using BUSY follow these steps
1. go to the configuration under administration menu
2. open features and options and click on inventory tab
3. then enable sales and purchase quotation option, save configuration.
4. go to the transaction menu amd clcik on add sales quotation
5. there you can add sales quotation
6. select all details like party, item details, price , GST etc.and save it
7. all process of quotation is just like sales transaction.
8. also you can share quotation by Email and Whats app from BUSY
The invoice total amount looks incorrect. How can I cross-check and validate the invoice amount before generation?
If the total amount looks incorrect,you can check these steps:
Step 1:You can review the item details, quantities, prices, and tax rates entered in the invoice,
Step 2:Make sure all calculations are accurate and match the actual amounts
Step 3:You can compare the invoice total with the total of the individual line of items.
Step 4:You can check if you have added any discount or other bill sundry is impacted or non impacted.
Step 5:Press ALT + M in bill sundry and check Affect accounting should be Yes,
How do I enter a voucher of sale and reference a previously created challan?
To enter a voucher of sale and reference a previously created challan in BUSY, you need to follow these steps:
Step 1. Go to the Sales Voucher in the Transaction menu.
Step 2. Select the customer and appropriate sales ledger.
Step 3. Enter the details of the credit sale, including the date, invoice or reference number, and description of items or services sold.
Step 4. Use the F11 key to pick the reference of the previously created challan.
Step 5. Verify the details and save the sales voucher.
Unable to generate invoice with two different units in BUSY. How to include both?
To include Two unit in Invoice,you can follow some steps:
Step 1: Go to Administration and then click on configuration.
Step 2: Now click on Feature and Options and select inventory Option.
Step 3: Now enable Alternate unit and click on configure option as per requirement.
Step 4: Now go to Administration and then click on Master.
Step 5: Now click on Item and then select modify option and enter units both in main and alternate unit field and save the item master.
How do I change the Sales type and tax calculation settings for an item?
To change the cell type and tax calculation settings for an item in Here are the steps below need to follow:
Step 1: To add or remove a sale type for reverse charge on your sale invoice under Transaction menu.
Step 2: And then select modify and you need to go to the sale voucher and click on the Sale Type option.
Step 3: From there, you can add or remove the sale type for reverse charge.
Step 4: After changing the sales type you can change the tax calculations accordingly.
I'm having an issue with the sales price not being picked up correctly. It seems to be taking the price from the wrong place. How can I fix this?
If you are having an issue with the sales price not being picked up
correctly then please follow the given steps
Step 1: Go to administration menu
Step 2: Then click on configuration
Step 3: Then click on features options
Step 4: Then click on inventory
Step 5: Then click on item pricing mode in voucher
Step 6: Then set it to default pick from item master then ok.
Step 7: Then open the item in modify mode then enter sale price in sale
field. then this will picked up in the voucher.
The goods receipt notes (GRN) are not getting linked to the purchase vouchers. How can I link the GRN details with purchase entries?
If you want to connect goods receipt notes with purchase vouchers then please follow
given steps
Step 1: Go to administration menu then configuration then feature options then inventory
Step 2: Then enable sale purchase challan and pass good receipt entry with
purchase challan
Step 3: Then add purchase voucher with against challan then enter party details
and narration then press F11 and adjust with pending challan so that it will
get link to GRN.
Step 4: After adjustment you cannot modify the sale challan.
What is the process to pass an entry in a financial year to update the balance of a specific item?
To pass an entry in a financial year to update the balance of a specific item in BUSY follow below steps:
Step 1: Take a latest backup of the data.
Step 2: Then Go to housekeeping menu and click on update master balances.
Step 3: If still same problem and you need to increase or decrease the stock then follow the next step.
Step 4: Go to transaction menu then select the stock journal voucher to increase enter item in item generated option and to decrease enter item in item consumed.
How to quickly delete all the items from a voucher entry grid or row?
The barcode scanner is an electronic device used to identify items more quickly. However, the barcode scanner was never used to delete the items selected by the transaction grid. To perform this operation, you have to follow the steps below.
Step 1: Focus the cursor on the item name, then press the function key "F9." to delete the Item.
Step 2: Right-click by mouse on that particular item S.No., then click the "delete row" option.
Please note that "F9" helps with easy and faster operation. especially for the multiple-item deletion.