Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
How can I generate a bill for a party without a challan?
To generate a bill for a party without a challan in BUSY, you need to follow these steps :
Step 1: You can disable the challan feature by going to Administration then Configurations click on Features and Option then go to Inventory tab and Disable the Challan feature. Once disabled, you can generate the bill without any challan.
Step 2: In transaction, if only for one party want to generate bill without challan so in type select type other than challan.
What does the order processing show on the invoice mean?
The order processing on the invoice in BUSY,please follow below steps:
Step 1: Go to Administration and click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here, you will find an option called "Enable Order Processing" click on the check box to turn it on and save.
Step 4: Now, go to the Transaction menu and select Purchase Order.
Step 5: Click on Add and fill all the required details such as Date, Voucher no. Items, etc.
I want to update my billing address in BUSY, but I can't find the option to edit it. Where can I update my address details?
To update the billing address in BUSY, follow these steps:
Step 1: Go to the invoice in modify mode and press Alt+M on the party master.
Step 2: You'll now be in the Party Master section where you can change the address as needed.
Step 3: After updating the address, make sure to save the master, and then you can proceed with billing for that party.
These steps will help you change the billing address in BUSY.
How do I save the references in the sales invoice to match those in the linked quotation?
To save a reference of quotation while creating a bill, please follow below steps:
Step 1: Go to transaction menu and then select sales option
Step 2: And then select Add tab and add sales entry by picking pending quotation using F11 key.
Step 3: before saving bill entry to adjust quotation references show window popup , then you have to adjust quotation references one by one.
Step 4: and click on the save button to save the entry.
How do I adjust forwarding charges in the sale amount and what are the specifications for it?
To adjust forwarding charges in the sale amount, you should follow below steps:
Step 1: Go in relevant voucher.
Step 2: Click on bill sundry.
Step 3: Then select bill sundry name called freight and forwarding.
Step 4: As it is default created, if not then can create through F3.
Step 5: Specify the bill sundry name, type, nature and other configurations.
Step 6: Then there is an option of adjust in sale amount, specify it Y and save.
Step 7: Then apply in voucher.
How can I pick a reference from a quotation while adding items to a sales invoice?
To pick a reference of quotation while creating a bill, please follow below steps:
Step 1: Go to transaction menu and then select sales option
Step 2: And then select Add tab and add sales entry by picking pending quotation using F11 key.
Step 3: before saving bill entry to adjust quotation references show window popup , then you have to adjust quotation references one by one.
Step 4: and click on the save button to save the entry.
Why am I getting errors about some central transaction for same state party when trying to generate invoices? What could be the potential causes?
It is showing you alert that you are entring central trasaction for party who belongs to same state as you belong.If customer belongs to same state then you need to apply CGST and CGST tax and have to take Sale type or Purchase type as Local or LGST.If you take cantral or IGST sale or purchase type it shows you alert that you are entring central trasaction for party who belongs to same state as you belong.
The invoice printed has some mistakes. How can I correct it before sending it to the customer?
First, you will have to tell, what mistake you are seeing in invoice printing,But you can also check these thing:
Step 1:Open the invoice,you need to check here all the details of invoice you have mentioned,
Step 2:Make the necessary changes to the invoice details, such as item quantities, prices, or any other incorrect information.
Step 3:Save the corrected invoice.
Step 4:Reprint the invoice with the updated information.
Step 5:Finally, send the corrected invoice to the customer.
How can I make a bill for transferred stock in a separate series?
To make a bill for transferred stock in a separate series in BUSY .The process to add a new series in the stock transfer in BUSY, you need to follow these steps:
Step 1 : Go to administration then configuration click on voucher series configuration.
Step 2 : Select voucher type stock transfer and click on add new then add new series and configure it and click on save button.
Step 3: Now add stock transfer voucher in seperate series.
How do I create the party master while generating a purchase order voucher?
To create party master account while generating purchase order voucher in BUSY, follow these steps:
Step 1: Go to transaction section then click on purchase order
Step 2: select add tab then specify the voucher number, series, date, purchase type and material center.
Step 3: Now, click F3 shortcut key at party grid then create the party master by specify party name, group , gst details etc.
Step 4: After create master, select the same in voucher and create purchase order.