Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
How can i increase or decrease the stock of items?
To increase or decrease the stock of items in BUSY, you should follow these steps:
Step 1: Open your company then go to transactions menu.
Step 2: Select stock journal and click on add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in Item Generated or Consumed section then save.
Step 4: You can also select physical stock voucher and click on Add.
Step 5: Enter all the necessary details such as voucher number, date, material centre, etc then click on down arrow.
Step 6: Click on load Items and enter the required quantity in physical quantity column which you want to update as closing quantity then save.
How can I modify the closing quantity of items?
To modify the closing quantity of items in BUSY, follow the below steps:
Step 1: Open your company then go to transactions menu.
Step 2: Select stock journal and click on add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in Item Generated or Consumed section then save.
Step 4: You can also select physical stock voucher and click on Add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on load Items and enter the required quantity in physical quantity column which you want to update as closing quantity then save.
How do I set the parameter for the barcode popup in BUSY Accounting Software?
To configure barcode with parameter wise details ,please follow below steps:
Step 1: Open company and go to Administration Menu and then select configuration menu.
Step 2: Select features and options tab and then click on inventory menu.
Step 3: Tick the Box parameterized Details and enable it.
Step 4: After then ,tick on the generate barcode no. option and configure barcode related options and save the configuration.
Step 5: Now go back to configuration menu and then select vocher series configuration tab.
Step 6: here you to select particular voucher type and and then clickon the voucher configuration option.
Step 7: now configure pos configutaion and enable Pick item names from bar codes to set Y .
How do I configure barcodes in the parameters to avoid issues while entering items?
To configure barcode with parameter wise details ,please follow below steps:
Step 1: Open company and go to Administration Menu and then select configuration menu.
Step 2: Select features and options tab and then click on inventory menu.
Step 3: Tick the Box parameterized Details and enable it.
Step 4: After then ,tick on the generate barcode no. option and configure barcode related options and save the configuration.
Step 5: Now go back to configuration menu and then select vocher series configuration tab.
Step 6: here you to select particular voucher type and and then clickon the voucher configuration option.
Step 7: now configure pos configutaion and enable Pick item names from bar codes to set Y .
I see the stock level reducing in the new sales vouchers but the old sales vouchers still show the higher stock quantity. Why are the old voucher quantities not getting updated?
The stock of the item during voucher entry shows as on the date we are generating the voucher so analyzing any issue witth the stock quantity you can refer the below steps :
1. Check the date of the voucher and go to the Display menu
2. Click on the stock status tab and select Balance only report
3. Select the date range till voucher date and check the stock from here if it is corrcet or not.
Same you require to check for another date of voucher entry.
Further you need to check that Separate stock update date is enabled or not as the stock will affect as the Stock updation date
How can I add credit notes with the item and without the item in my BG so that it is also added to my reconciliation process?
To add credit notes with or without items in BUSY Accounting software, follow these steps:
1. Go to the Transaction menu and select the Credit Note voucher type.
2. Choose whether you want to add the credit note with or without items.
3. Enter the necessary details such as the party name, invoice number, and amount.
4. Save the voucher.
5. To ensure it is added to your reconciliation process, go to the Bank Reconciliation option in the Display menu and select the appropriate bank account.
6. Select the starting and ending dates for the report and use the F4 key to reconcile the entries.
How do I transfer stock from one location to another location within the same company?
To transfer stock from one location to another location within the same company, you need to create a material center in BUSY. Then, you can transfer the stock from one material center to another with a stock transfer voucher.
To add stock transfer voucher in BUSY, you need to follow these steps:
Step 1: Open your company and go to transaction tab.
Step 2: Select Stock Transfer voucher and click on add option.
Step 3: Select series, voucher date, voucher number then selecting the material center from which the stock is to be transferred to another material center of the company.
Step 4: Select the item details and save the voucher by click on save option.
Can I increase or decrease the stock of my items?
Yes, you can increase or decrease the stock of your items in BUSY by using these steps:
Step 1: Open your company then go to transactions menu.
Step 2: Select stock journal and click on add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in item generated or consumed section then save.
Step 4: You can also use the physical stock voucher and click on add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on load items and enter the required quantity in physical quantity column to generate stock then save.
What precautions should I take before and after modifying transaction vouchers?
Before modifying transaction vouchers in BUSY, it is important to take the following precautions:
1. Ensure that the data is not frozen for the period in which the voucher was entered.
2. Open the voucher in modify mode and make the necessary changes.
3. Double-check the changes made to the voucher before saving it.
4. If required, specify the reason for modifying the voucher.
5. After modifying the voucher, save it and verify that the changes have been applied correctly.
6. Keep a record of the modified voucher for future reference and auditing purposes.
These precautions will help ensure accurate and reliable modifications to transaction vouchers in BUSY.
How can i increase my item's stock in BUSY?
If you want to increase your item's stock in BUSY, you can pass Stock Journal or Physical Stock voucher by using these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Stock Journal and click on Add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in Item Generated section then save.
Step 4: You can also select Physical Stock voucher and click on Add.
Step 5: Enter all the necessary details such as voucher number, date, material centre, etc then click on down arrow.
Step 6: Click on Load Items and enter the required quantity in Physical Quantity column then save.
