Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - master configuration
How do I add/modify GSTIN for a particular supplier or customer?
To add or modify GSTIN for a particular supplier or customer in BUSY, you need to follow these steps:
Step 1: Go to Administration and click on Masters.
Step 2: Click on Account and then Modify.
Step 3: Select the party of which you want to modify or add GSTIN.
Step 4: You can enter and update the GST number in the GSTIN field and save changes.
Note: Take latest backup of your data before making any changes.
How to add item entries in the Sales Voucher?
In BUSY, to create a Sales voucher with Item Entries please follow below steps:
Step 1: Go to Transaction menu and select Sales voucher type from submenu.
Step 2: Click on Add Option.
Step 3: Now fill voucher header details like , date , voucher number, MC Name , Sale type.
Step 4: After this Click on the Item entry select Item from the list . And Enter tax details in bill sundry.
Step 5 : Save the voucher
What is the format for entering item codes in BUSY
You can enter item codes in BUSY, please check the methods used to enter item code
Type 1 Enter item code in ALIAS RAW in item master
Type 2 Use Multiple alias option to enter multiple code for single item
Type 3 Can use Serial number feature to enter item code
Type 4 Use Parameter option and barcode to enter code of items
Type 5 Use Batch number feature to use batch code with items
How to select unit for item and enter MRP for GST calculation in BUSY purchase voucher?
To select unit for calculate tax on MRP , you need to follow these steps:
Step 1: When creating item mention main unit for which MRP is mentioned
Step 2: In item tax category enable tax on mrp.
Step 3: Then mention percentage of mrp in which tax will be calculated.
Step 4: Save item and use in voucher .
By following these steps, you can select unit for item and enter MRP for GST calculation in BUSY purchase voucher.
I need to add some optional item fields in BUSY how do I configure this?
need to add some optional item fields in BUSY then follow these steps
1. go to the configuration under administration menu
2. open master configuration
3. select item as master type
4. mentioned no of optional fields that you want in item master
5. enter field name , type , decimal palces then save it.
6. after that create or modify any item master
6. there you can see item optional field , add optional fields and save it
How do I link bank accounts across different states to a single company in BUSY?
Yes, you can create bank accounts across different states to a single company in BUSY.
you can follow these steps to create new Bank account for different states.
Step 1: Go to Administration Menu.
Step 2: Select Masters option and click on Account option
Step 3: Under Account option click on Add.
Step 4: Enter General Info Account name as Bank Name or Bank Account No.
Step 5: Enter Address and select State of Bank Name.
Step 6: Select GSTIN and Click On save.
Is it possible to maintain separate bank accounts for different branches of the same firm?
Yes, it is possible to maintain separate bank accounts for different branches of the same firm in BUSY.
To create a Bank Account in BUSY, follow these steps:
Step 1: Open your company then go to Administration menu.
Step 2: Select Masters and choose Account option and click on add.
Step 3: Enter the bank Account name and select group as Bank Accounts.
Step 4: After entering details save the account master by clicking on save button or using F2 shortcut Key.
What is the correct way to post entries in the input and output CGST, SGST, and IGST ledgers in BUSY Accounting Software?
The correct way to post entries in the input and output CGST, SGST, and IGST ledgers in BUSY, you can follow these steps:
Step 1: Maintain separate ledgers for input and output.
Step 2: Tag correct CGST, SGST and IGST input and output account in Sale / Purchase Type.
Step 3: Tag correct CGST, SGST and IGST input and output account in Bill sundry of CGST, SGST and IGST.
Step 4: Use GST Summary to post correct input output adjustment vouchers.
Why is the party address showing as blank when trying to generate the invoice? What should I check to populate the address?
To display the party's address on the invoice, a BUSY user needs to input the address into the Account Master. Follow these steps:
Step 1: Go to Administration and then click on Masters.
Step 2: Select the Account Master and provide the correct address information in the Address Fields.
Step 3: You will now see the address on the invoice.
If you are using an Advanced format, make the necessary changes in the Invoice/Document printing Advanced configuration.
How do I enter opening stock values or inventory that was purchased before but is still available when starting to use BUSY?
To enter Opening stock,you can follow steps:
Step 1: Go to Administration and then click on Master
Step 2: Now click on Item and then click on Add option or can click on Modify option item has already created.
Step 3: While you enter details in their respective field you can see the field to enter Opening stock and you can enter Quatity and value of stock.
Step 4: Now save the item.