Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
How can I modify the payment method in an entry from cash to RTGS?
To modify the payment method in an entry from cash to RTGS in BUSY, you need to follow these steps:
Step 1: Go to transactions menu then select the voucher type as payment and click on modify.
Step 2: Enter the voucher series and number then open it. If not know the voucher number then can open from the list.
Step 3: After opening it change the credit account from cash to bank and mention the instrument type as RTGS and number then save.
What are the different voucher types available in BUSY for recording transactions?
In BUSY, We can create Dual Voucher, Accounting Voucher and Pure Inventory Voucher.
Dual Voucher : Here Accounting and Inventory both get hit. Vouchers which are Sales, Purchase, Sales Return and Purchase Return.
Accounting Voucher : It refers to where only Accounting get hit. Vouchers which are Payment, Receipt, Journal,Contra, Debit and Credit note without Items.
Pure Inventory Voucher : It refers to where Only Inventory get hit. Vouchers which Matrial issue to party, Material Receive from Party, Stock Journal, Stock Transfer, Production and Unassemble.
I passed a sale return voucher but the discount is going to income indirect instead of reducing the sale amount. How do I fix this?
To correct the issue of sale return voucher discount going to indirect income instead of reducing sale amount, you can follow these steps:
Step 1: Go to Administration and click on Masters.
Step 2: Select Bill Sundry and click on Modify if the bill sundry is already created in BUSY, or you can create a new one by clicking on ADD.
Step 3: Search for the Discount bill sundry and press Enter.
Step 4: Change the discount tagging to an indirect expense instead of indirect income.
The additional charges I added are showing as non-addable amounts in sale voucher. How can I correct this?
To resolve the issue of additional charges or bill sundry you can follow the steps.
Step 1. Take backup of current data
Step 2. Place cursor on that extra charges and press alt + m
Step 3. Then check configuration in accountng in sale
Step 4. The option of post over and above shoud be N for no, if it is showing as no
Step 5. Then you can create a new bill sundry and configure it.
How do I correctly enter details such as HSN code and amount for a registered expense entry?
To pass registered expense entry with enter the details such as HSN code, etc, you need to follow these steps:
Step 1: Go to transactions menu then select journal voucher and click on add.
Step 2: Enter date, voucher number and select GST nature as registered expense B2B then debit your expense account and tax account with amount.
Step 3: Credit the party's account then save and in registered expense window specify the required details such as purchase invoice number, HSN code, etc then save.
I want to start creating invoices in the software. What are the steps to set this up?
To start creating Invoices in BUSY you need to follow the steps
Step1 open company and go to transaction menu
Step2 Click on sales and click to add
Step3 Fill the voucher series date voucher number and sale Type
Step4 select the party name to whom you want to make invoice
Step5 fill the item name quantity rate amount and apply the tax
Step6 save the voucher and it will ready to print or send to customer
How do I pass a debit note to collect TDS from a party on past transactions?
To pass a debit note to collect TDS from a party on past transactions, you can go to the transaction section in your accounting software and select the debit note option. Specify the voucher series, voucher date, and voucher number. Choose the GST nature as "Debit Note Received Against Purchase." Debit the TDS Payable Account and credit the Party Account. Save the voucher and specify the reason for entering the debit note, the original invoice number, and the nature of the transaction.
I entered a payment receipt voucher for a customer, but the payment cheque bounced. Now the amount shows as outstanding for that customer. How can I remove the entry so it does not show as pending?
If the receipt voucher cheque bounced then it would not reflect the bank account
and if you enter the same entry in BUSY then it will show less amount in outstanding
so remove or delete the receipt voucher and when the customer issue you a fresh
cheque then enter it in BUSY
to remove the entry go to transaction menu and click on receipt then go to list
and from the receipt list select the receipt voucher and click on delete
If I receive a credit note against purchase for reducing the total amount of a bill, how should I enter the voucher for the reduced amount in the BUSY?
To reduce the purchase amount after receiving a credit note in BUSY,you need to create a debit note against the purchase.
Pls follow the below steps.
Step 1: Click on Transactions and then debit note
Step 2: Then add,here select the gst nature as credit note against purchase then pass the entry as DEBIT the party account and CREDIT the purchase and tax account.
Step 3: When you save the voucher then mention the required details in the adjustment debit note window and save it.
I want to know the exact steps to pass a complete reverse entry for IGST paid earlier in BUSY. Can you please explain the steps?
If you made a IGST paid earlier and want a reverse entry then follow the steps
Step1 go to transaction menu and click on Journal then click to add
Step2 fill voucher details like series date number
Step3 select GST nature as GST Tax adjustments
Step4 debit the bank and credit the GST output accounts then at the time of saving when the gst
adjustment box open select gst adjustment type as ITC reversal and save