Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
How do I correctly enter details such as HSN code and amount for a registered expense entry?
To pass registered expense entry with enter the details such as HSN code, etc, you need to follow these steps:
Step 1: Go to transactions menu then select journal voucher and click on add.
Step 2: Enter date, voucher number and select GST nature as registered expense B2B then debit your expense account and tax account with amount.
Step 3: Credit the party's account then save and in registered expense window specify the required details such as purchase invoice number, HSN code, etc then save.
I want to start creating invoices in the software. What are the steps to set this up?
To start creating Invoices in BUSY you need to follow the steps
Step1 open company and go to transaction menu
Step2 Click on sales and click to add
Step3 Fill the voucher series date voucher number and sale Type
Step4 select the party name to whom you want to make invoice
Step5 fill the item name quantity rate amount and apply the tax
Step6 save the voucher and it will ready to print or send to customer
How do I pass a debit note to collect TDS from a party on past transactions?
To pass a debit note to collect TDS from a party on past transactions, you can go to the transaction section in your accounting software and select the debit note option. Specify the voucher series, voucher date, and voucher number. Choose the GST nature as "Debit Note Received Against Purchase." Debit the TDS Payable Account and credit the Party Account. Save the voucher and specify the reason for entering the debit note, the original invoice number, and the nature of the transaction.
Why am I unable to see the option to do journal entries in BUSY?
You can do the journal entry from the below steps.
Step 1: Click on Transactions
Step 2: Then Journal
Step 3: Then Add
If you are not able see the journal voucher then give rights to the sub user.
Pls follow the below steps for User Rights :
Step 1: Click on Administration
Step 2: Then Users
Step 3: Select the user and On Expand Menu Option can give rights to the user by tick the journal Add option and save it.
How can I modify the payment method in an entry from cash to RTGS?
To modify the payment method in an entry from cash to RTGS in BUSY, you need to follow these steps:
Step 1: Go to transactions menu then select the voucher type as payment and click on modify.
Step 2: Enter the voucher series and number then open it. If not know the voucher number then can open from the list.
Step 3: After opening it change the credit account from cash to bank and mention the instrument type as RTGS and number then save.
What are the different voucher types available in BUSY for recording transactions?
In BUSY, We can create Dual Voucher, Accounting Voucher and Pure Inventory Voucher.
Dual Voucher : Here Accounting and Inventory both get hit. Vouchers which are Sales, Purchase, Sales Return and Purchase Return.
Accounting Voucher : It refers to where only Accounting get hit. Vouchers which are Payment, Receipt, Journal,Contra, Debit and Credit note without Items.
Pure Inventory Voucher : It refers to where Only Inventory get hit. Vouchers which Matrial issue to party, Material Receive from Party, Stock Journal, Stock Transfer, Production and Unassemble.
How to record an advance payment received from a customer?
If you want to record Advance payment received from customers in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions menu.
Step 2: Choose the Receipt Voucher and click on Add to record the expense.
Step 3: Fill in the necessary details such as Date, Voucher no., Amount, etc. in the selected voucher.
Step 4: If you want to pay tax on advance receipt then select GST nature as Advance Receipt.
How do I create a new cash account in BUSY?.
In BUSY default cash account ledger already exist but to create new cash account follow the process
Step1 open company and go to administration menu
Step2 go to master and click on then click on account
Step3 then click on add create new cash account but make sure cash ledger name should be different
because in BUSY already cash account exist so the new cash account name should be different
Step4 select group cash in hand then save
How to properly receive and adjust customer payments in BUSY?
If you want to record payment received from customers in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions menu.
Step 2: Choose the Receipt Voucher and click on Add to record the expense.
Step 3: Fill in the necessary details such as Date, Voucher no., Amount, etc. in the selected voucher.
Step 4: Adjust the Bill reference no. in Bill by Bill window to get better tracking bill wise.
How to account for advance payments received from customers?
If you want to record payment received from customers in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions menu.
Step 2: Choose the Receipt Voucher and click on Add to record the expense.
Step 3: Fill in the necessary details such as Date, Voucher no., Amount, etc. in the selected voucher.
Step 4: If you want to pay tax on advance receipt then select GST nature as Advance Receipt.