Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
How do I correct mistakes made while entering transactions?
To correct mistakes made while entering transactions you can follow the steps.
Step 1. Open BUSY Software
Step 2. Open company
Step 3. Go to transaction menu click
Step 4. Select that voucher type which you want to modify e.g. if you want to modify sales then click on sales voucher
Step 5. Click on modify
Step 6. Then you can edit the mistakes to correct it.
Step 7. Then save the voucher.
Can I add a new entry in a closed voucher?
To add a new entry or Voucher in BUSY, please follow below steps :
Step 1: Go to transaction menu.
Step 2 : Select particular voucher types like sale or Purchase.
Step 3 : Click on sale/ Purchase.
Step 4: select Add option.
Step 5 : entrer Voucher No and Date and other details .
Step 6: select the Item field which you want add one by one.
Step 7:Add tax details in Bill Sundry
Step 8: And save the changes.
How can I restore the data in BUSY?
You can restore the data if the software crashes from the Below Steps for Data Restore Process.
For Backup Files :
Step 1: Click on Company Menu
Step 2: Then Restore data
Step 3: Specify the backup folder path in which have backup files of the data and restore it with Overwrite NO. Overwrite option will only show if we have data in BUSY with the same company. After overwrite new company will get create instead of overwriting the existing company.
I want to track my inventory in BUSY. How can I enable inventory management features?
To track your inventory in BUSY you need to follow the steps
Step1 Create item master from administration menu and click on master
then click item and click to add
Step1 Make the necessary voucher entries of inventory like
sale purchase stock journal material issue material receive etc
Step2 Go to display menu and click on stock status
Step3 select closing stock alphabetical and then select balance
only option to track the stock report
How to clear payment for a party in BUSY Accounting Software?
To clear payment for a party in BUSY, you need to pass payment voucher by using these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Payment voucher and click on Add.
Step 3: Enter all the necessary details such as Date, Vch number, Account, Amount and when you will save it a bill by bill adjustment window will appear in that you adjust your bill references (If required).
Step 4: After adjusting the references save the voucher.
My expense accounts like Freight and Forwarding are not splitting properly into taxable and non-taxable amounts. What can I do to fix this?
To split the expense accounts like Freight and Forwarding into taxable and non taxable
amounts you need to follow the steps
Step1 Go to administration menu click on master
Step2 selct account and search the account freight and forwarding one by one
Step3 change the GST type as gst applicable for taxable amonts and make Gst not applicable
or non gst for non taxable and fill the other details and save the accounts separately
How can I check if a tax category is enabled and associated with the right tax rate in BUSY?
To check if a tax category is enabled and associated with the right tax rate in BUSY you
need to follow the steps
Step1 Go to administration menu and click on master
Step2 then click on tax category and click to modify
Step3 search the tax category name and enter
Step4 check the GST rate info and ensure it is correctly given if not given properly then
modify it as per requirement then save
I need to edit a saved invoice in BUSY. How can I open and modify a saved invoice?
To edit a saved invoice in BUSY, you can follow these steps:
1. Open BUSY.
2. Go to the Sales module.
3. Click on the "Invoices" option.
4. Search for the invoice you want to edit.
5. Once you find the invoice, click on it to open it.
6. Make the necessary modifications to the invoice.
7. Save the changes.
By following these steps, you will be able to open and modify a saved invoice in BUSY.
If I have already received a payment but forgot to enter it, how can i enter now?
If you forgot to enter the receipt voucher, then you can still enter the receipt voucher of the date when you have received payment.
To know how to enter the receipt voucher in BUSY, follow the below steps:
Step 1: Go to transactions menu then select the voucher type as receipt and click on add.
Step 2: Enter the required details such as date, voucher number, credit your party and debit the bank or cash account with the relevant amount then save.
How do I get BUSY to automatically adjust and update balances when payments are entered? Right now I have to manually edit each one.
To automatically adjust the bill references with the payments in BUSY, you need to follow these steps:
Step 1: Go to Administration then click on Utilities.
Step 2: Select Reference Management and click on Auto Adjust References.
Step 3: Select Bill wise References and can select either All Accounts, Group of Accounts or One Account.
Step 4: Press Ok to run the process. This will auto create and adjust reference on FIFO basis.
Note: Take backup of your data before running this process.