Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
How do I select a cost center when making a payment in BUSY?
To select a cost center when making a payment in BUSY:
1. Access the payment entry screen.
2. Ensure that Cost Centre is enabled in the BUSY Company and also for the Account you are selecting.
3. After entering the Account name and debit/credit amount, choose the appropriate Cost Center from the dropdown menu
4. Then allocate the amount to the required Cost Center's and then save the voucher.
The item number is missing from the sale, how can I add it?
To add Item number 7318 to the sale you should follo the steps
1 Go to transaction menu and click on sale
2 click on modify and search the sale invoice and open it
3 now click on item details and add the 7318 item from list of item and fill other details
like quantity rate amount and apply tax and save the voucher again
Will my previous entries be affected if I turn off the single-entry option?
The process of single entry option in BUSY , please follow the steps:
Step 1: In the BUSY , Sale and Purchase in the single entry mode .
Step 2: In the single entry mode no need to specify the Debit and Credit seprately.
Step 3: Once Single Entry system turn off you can't change the vouchers . and can't change turn off the entry mode.
How do I properly record journal entries and adjustments in the software?
To properly record journal entries and adjustments in the software, you can use the journal voucher option and select the appropriate account heads and amounts. Make sure to enter the correct date and narration for the entry. For adjustments, you can use the same process and select the accounts to be adjusted and the amount to be adjusted. Double-check all entries before saving to ensure accuracy.
What is the process to add a Joutnal voucher in BUSY ?
To add a journal voucher in BUSY you need to follow the steps
1 Go to transaction menu and click on Journal
2 then click on add option and fill the details of series date voucher number
3 after that select GST nature for which you want to generate Journal voucher
4 add the Debit credit account and its amount then save
How do I enter expenses in the journal for GST reporting?
To post registered expense in BUSY, follow these steps:
Step 1: Go to transaction section then click on journal voucher type
Step 2: Select the Add tab, then specify the voucher series, date, voucher number, and choose the registered expense option in GST nature.
Step 3: Post the accounting entry with tax . A window will appear for gst details, update the details for same and save the invoice.
How can I handle payment received on different dates of the same party in BUSY?
If you received payment from the same party on different dates then you need to create seperate receipt voucher on each date. To know how to enter receipt voucher follow the below steps:
Step 1: Go to transactions menu then select receipt voucher and click on add.
Step 2: Enter the required details such as date, voucher number, debit and credit account with relevant amount then save.
How can I show the advance received in the bill if using BUSY Accounting software?
For pass advance Receipt entry follow these steps:
step 1: Go in administration then go in configuration
step 2: Go in Features/options then go in Gst/vat
step 3: Enable tax on advance receipt
step 4: Go in transaction then go in receipt
step 5: Click on add voucher and take Gst nature advance Receipt
step 6: Pass voucher and mention detail reference number and tax rate and save voucher.
Is it necessary to use the Fn key while modifying a bill in the software?
To modify bill in the BUSY , please follow below steps :
Step 1: Go to transaction menu.
Step 2 : Select particular voucher types like sale or Purchase.
Step 3 : Click on sale/ Purchase.
Step 4: select Modify option.
Step 5 : entrer Voucher No and Date.
Step 6 : And Click on the ok
Step 7 : Modifythe bill and save the same .
I'm seeing sales from previous years in BUSY. How do I delete those entries?
If you are seeing previous year sales in BUSY and want to delete it then follow the steps
1 you can change the date range for not showing the previous year data
2 if you want to delete the previous year sale then go to previous year by pressing F11 key
and from list of sale voucher you delete by selecting all and pressing F8