Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
How to deduct the TDS for transaction abive 50 lakh in the voucher entry?
When the TDS is not calculating automatically for the vendor bills then make sure that tds configuration should done properly in BUSY and TDS is enable in the party master.
Pls Follow the Below the Steps for TDS Calculation :
Step 1: Click on Administration
Step 2: Then Configuration
Step 3: Then Features and Options
Step 4: Enable the TDS/TCS option
Step 5: Mention the warning for TDS purachse and payment voucher as per your requirement in the bottom.
Step 6: Open the party account in modify mode
Step 7: Then in TDS/TCS window, mention the applicable limit as per your requirement.Then TDS will get charge if the limit get cross after 50 lakh.
Step 8: Then in purchase voucher will calculate automatically when limit get cross and reference will get create.
How can I check the entry of payment and verify the opening balance?
To check the entry of payment you can follow some steps:
Step 1: Go to the Trasaction and select Payment voucher option.
Step 2: Now select list option and then select screen option.
Step 3: Now select the period for which you want to see payment entry and click on Ok option for press F2 and check payment voucher.
To check opening balance you can follow some steps:
Step 1: Go to Display and click on Account Book.
Step 2: Now click on Account ledger and select standard.
Step 3: Now select party and then period by enter date and you can select other option there as per your requirement
Step 4: Now select ok option or select shortcut key F2 and then check opening balance at top right side corner.
Where in BUSY can I enter expenses for custom duties and taxes
To record the custom duty expense and tax entry in BUSY, you need to create a custom duty master and a payment or journal voucher. Follow these steps to create the entry:
Step 1: First, go to the Administration menu and click on Masters.
Step 2: Next, select Account click on the Add. This will open the Add Account Master screen.
Step 3: Then, enter the name of the custom duty master and select Expense as the group.
Step 4: After that, go to the Transactions menu and select Payment or Journal and click Add. This will open the Payment or Journal Voucher Entry screen, enter the all necessary details and save the transaction.
Furthermore you can also add taxes at the time of invoice creation.
I am unable to finalize and complete a voucher in BUSY due to errors in GST amounts. What should I check to be able to complete the voucher successfully?
To resolve the errors of GST amount in voucher you need to follow the steps
Step1 Go to transaction and click on sale then click to modify
Step2 search the Voucher and open it then click on item master
Step3 press alter M to modify item and change the item tax category if required and save the item
Step4 check the sale type applied on voucher is same as item or differ if different then change the
sale type as multirate or item wise or the same tax rate mention in item master
Step4 apply discount before apply tax if any
Step5 check the GST ledgers does it properly tagged or not then save the voucher
How do I record advance payments from customers in BUSY? How do I update the inventory items in BUSY?
If you want to record advance payment received from customers in BUSY, you can follow these steps:
Step 1: First, open your company and go to Transaction.
Step 2: Choose the Receipt Voucher and click on Add.
Step 3: Fill in the necessary details such as Date, Voucher no., Amount, etc.
Step 4: If you want to pay tax on advance receipt then select GST nature as Advance Receipt.
To update your item details in BUSY, you need to follow these steps:
Step 1: Open your company, then go to Administration.
Step 2: Select Masters and click on Item.
Step 3: Click on Modify and choose your item of which details you want to update.
Step 4: Make necessary changes and save again.
Note: Take backup of your date before making any changes.
The tax types are tagged incorrectly in the sales and purchase vouchers. What should I do?
To resolve the issue of tax types being tagged incorrectly in sales and purchase vouchers
you should follow the steps
1 Go to transaction menu and click on sale or purchase voucher
2 Then click on list and open the report by mentionning proper date range
3 Then select the particular voucher from the list and open it by click enter on it
4 Then select the Item master and click alter M and modify the tax category in item master
and save it
5 Then click on sale or purchase type which you mention in the bill and open it by pressing
alter and M then check the sale or purchase type that are selected correct percentage or not and save it
How do I handle custom duties and taxes in BUSY
To record the custom duty expense and tax entry in BUSY, you need to create a custom duty master and a payment or journal voucher. Follow these steps to create the entry:
Step 1: First, go to the Administration menu and click on Masters.
Step 2: Next, select Account click on the Add. This will open the Add Account Master screen.
Step 3: Then, enter the name of the custom duty master and select Expense as the group.
Step 4: After that, go to the Transactions menu and select Payment or Journal and click Add. This will open the Payment or Journal Voucher Entry screen, enter the all necessary details and save the transaction.
Furthermore you can also add taxes at the time of invoice creation.
Troubleshoot correct seller and buyer details selection in BUSY.
To troubleshoot correct buyer and seller details select in BUSY you need to follow
the steps
Step1 Open company and go to company menu and click on edit company to
ensure your business address state provided properly
Step2 Go to administration menu click on configuration and then click to Feature
options then select GST VAT option and check your GSTIN number giver properly
Step3 Go to administration then click to master then click to account
Step4 click to modify and select buyer name and check the address given properly
party state and GSTIN given properly or validate the buyer GSTIN and click on Check back
and quit to update buyer details automatically in BUSY
Entering details in BUSY before generating an e-credit note against an invoice. Required information.
To generate an credit note against an invoice in BUSY you need to follow the
steps
Step1 go to transaction menu and click on sales return Credit note and click add
Step2 fill the billing details like date voucher number and item details with rate and amount
Step3 fill the original invoice number and date in the original voucher details box
Step4 apply tax and save then adjust the bill against original sale invoice in Bill adjustment
box and save
Step5 for generate of e invoice in sales return credit note voucher you need to enable
generate E invoice after saving option from Voucher series configuration of sales return credit
note voucher
Edit finalized invoice in BUSY but Unable to modify voucher. what to do?
There can be several reasons that you unable to modify the voucher.
1. Ensure that you have all rights to modify the voucher.
If not then need to give rights as super user to sub user.
To give the rights you can follow the steps.
Step 1. Open the company as super user.
Step 2. Go to administration then user.
Step 3. Click On modify.
Step 4. On right side you will get the option of modification in transaction.
Step 5. Give the rights of modification through click on plus sign.
Step 6. Then save the configuration.
Step 7. Now login as sub user and try to modify the voucher.
